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AMS Staffing, Inc.

Professional Development & Alumni Coordinator- 3706266

New York City, NY, United States

$70,000 to $80,000 USD / year

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Job details

Pay: $70,000 to $80,000 USD / year
Posting language: English

Original job description

Job Title: Professional Development & Alumni Coordinator Location: New York, NY 10019 Salary/Payrate: $70K to $80K Work Environment: Hybrid (#1 of days WFH) Term: Fulltime Bachelor’s degree required: Yes Referral Fee: AMS will pay $500 should the person you refer gets hired

Job Description:

Our client, an international, AmLaw 100 firm, is looking to hire a Professional Development & Alumni Coordinator at their offices in New York City. The position will allow for a hybrid work schedule with 4 days a week onsite, 1 remote, and will pay an annual base salary of $70K to $80K plus a performance-based bonus and comprehensive benefits package.

General Summary: The Professional Development & Alumni Coordinator provides daily support to the Senior Professional Development & Alumni Manager, with primary responsibility for the alumni relations program. The Coordinator also manages logistics for client education programs and supports the training programs and administration of the Professional Development department.

Primary responsibilities include, but are not limited to, the following:

Alumni Relations

Manage the Alumni Welcome Program from departure notice through onboarding, including tracking attorney departures, sending welcome outreach and meetings with departing attorneys.
Maintain alumni records in InterAction, including populating profiles from alumni questionnaires and applying the status designations that determine Alumni Portal access and data export inclusion.
Manage CareerConnect, the firm’s online job board. Source job leads, coordinate referrals from alumni, partners and colleagues in Career Development and Professional Development, cycle and verify listings weekly, handle access requests from current attorneys and track metrics.
Administer the Alumni Portal, including approving member access, inviting alumni to join, resolving login issues and keeping the portal and InterAction in sync. Oversee functionality and content and suggest ideas to make the site a valuable resource.
Manage the Alumni Inbox, responding to alumni requests and routing them to the appropriate teams (CLE records, payroll documents, conflicts checks, employment letters, pro bono hours). Coordinate alumni access to the Alumni CLE Learning Portal with the Practice Innovation team.
Support and help manage alumni events, including planning, invitations, logistics and on-site coordination.
Assist with the firm’s Paul, Weiss Cares initiative, including communicating with outside organizations, handling logistics for firm-sponsored Community Give Back Program events and supporting client and alumni volunteer participation.
Assist with scheduling and executing internal and external meetings, video and print interview features and related activities.

Client Education Programs

Manage pre-program logistics for client education programs, including creating CLE compliance documents, coordinating materials preparation, ensuring content satisfies multiple CLE jurisdictions and communicating with partners and clients. Maintain detailed task lists.
Manage post-program logistics, including delivering CLE certificates and evaluation surveys, finalizing timed agendas and materials, submitting CLE credit applications to requested jurisdictions and following up with CLE boards as needed.
Oversee program execution, including audio-visual needs, room set-ups, catering and event materials, in coordination with Operations teams for on-site and off-site programs.
Maintain a master menu of client program topics and materials. Respond to program inquiries from Business Development, partners and clients and provide CLE credit options to alumni and clients in coordination with third-party vendors.
Lead weekly update meetings and maintain audit-ready records of client education programs. Prepare weekly, monthly and annual reports for the Senior Professional Development & Alumni Manager, Directors and Chief. Work with Marketing and Graphics to ensure consistent branding and maintain precedent communications, forms and program materials.
Collaborate with the CLE Compliance Specialist as needed on annual reporting for the New York and California CLE accreditation boards and respond to board inquiries.

Professional Development Department Support

Coordinate logistics for assigned practice group and summer associate program trainings, including invitations, reminder emails, materials, conference rooms, catering and presenter support.
Draft CLE compliance documents for internal trainings, including sign-in sheets, affirmation forms and timed agendas.
Assist with department conference planning, logistics and recordkeeping.
Attend and monitor live and remote training programs.
Maintain the firm’s compliance training database by entering attorney CLE credit information promptly.
Maintain the Professional Development (PD) department calendar, practice group training calendars, attendance trackers and resource centers.
Help answer attorney questions about training and development resources.
Support non-client PD conferences and programs and ad hoc projects and events, and serve as general back-up to other Coordinators, Managers, Directors and Chief for department administration, programs and events.

Required Skills:

Excellent communication skills, including writing, editing, formatting, proofreading and presentation.
Proven success working independently and collaboratively and engaging confidently with individuals at all levels of the organization.
Adept at managing multiple projects simultaneously in a fast-paced environment with shifting priorities and time-sensitive deadlines, including confidential matters.
Highly organized with meticulous attention to detail and strong project management skills.
Proactive, resourceful, client service-oriented mindset with a commitment to team success.
Familiarity with AI tools and willingness to learn new technologies, including applying AI in day-to-day work.
Strong analytical skills. Advanced knowledge of the Microsoft Office Suite (including Excel), Outlook and iManage, with mail merge a plus. Proficiency with Adobe Acrobat, Zoom, Teams and other relevant platforms.
Knowledge of CLE rules and experience with InterAction, Umbraco, intranet systems or CE Manager are a plus.

Education and/or Experience:

Bachelor’s degree required.
Two to four years of relevant experience in professional development, alumni relations or administration in a law firm or similar professional environment preferred.
Experience in marketing communications, events, training and development, legal personnel, recruitment or other talent management is a plus.

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Skills

AMS
Logistics
Onboarding
Payroll
Scheduling
Regulatory compliance
Sales
Reporting
Recordkeeping
Training and development
Communication skills
Editing
Work independently
Attention to detail
Project management
Analytical skills
Microsoft Office
Microsoft Excel
Microsoft Outlook
Adobe Acrobat
Zoom
Microsoft Teams
Recruitment

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