Office Manager

Position Title: Office Manager

Company: American Cementing LLC

Website: https://americancementing.com/

About Us

Our cementing services range from well construction to remediation and ensure wellbore integrity that lasts throughout the life of the well. American Cementing’s services include in-depth laboratory testing, precise blending at the bulk plant and dependable operations at the wellsite.

Benefits

We offer a comprehensive benefits package including:

• Medical, Dental, and Vision coverage
• Health Savings Account (HSA) & Flexible Spending Account (FSA)
• Employer-paid Life, AD&D, Short-Term and Long-Term Disability
• Voluntary Accident, Critical Illness, Hospital Indemnity, and Dependent Life options
• Employee Assistance Program (EAP)
• 401(k) with employer match (after 90 days)

Position Summary

The Office Manager plays a key role in supporting the administrative operations of the district. Reporting to the District Manager, this position is responsible for managing daily office functions, coordinating district-wide activities, supporting HR and payroll processes, and ensuring compliance with company policies and procedures. The Office Manager serves as a central point of contact for internal communication and supports various departments to ensure efficient and organized operations.

Key Responsibilities

Administrative Support

• Organize and schedule complex activities such as meetings, travel, conferences, and district events.
• Maintain and update filing systems; retrieve information as needed.
• Sort and distribute incoming mail; manage incoming calls and provide appropriate responses or direct inquiries.
• Prepare general correspondence, memos, charts, and presentations with high attention to detail, accuracy, and formatting.
• Manage expense reconciliation for company credit cards.
• Maintain office supply inventory and identify cost-saving opportunities.
• Support special projects and initiatives.

Human Resources & Onboarding

• Assist with new hire onboarding including profile reviews, drug screening coordination, and first-day setup.
• Monitor and manage pre-employment and random drug screenings via DISA.
• Provide guidance on company policies and operating standards; escalate HR issues and/or concerns to Corporate HR.
• Handle confidential information with discretion and professionalism.
• Support time entry and auditing for payroll processing; assist with benefit changes and bonus payments.

Compliance & Systems Support

• Assist in maintaining up-to-date DOT files.
• Monitor and track DOT compliance using the Samsara system.
• Prepare and process vendor master data for new suppliers in coordination with Procurement/Logistics.
• Ensure alignment with applicable laws, regulations, and company policies.

Collaboration & Communication

• Work closely with the District Manager and district team to plan and support meetings, including agendas and presentation materials.
• Serve as a liaison across departments to ensure effective communication and support.
• Provide timely administrative support across all functions as needed.
• Perform other duties as assigned to support operational and organizational goals.

Qualifications

Qualifications

Education & Experience

• High School Diploma or GED; post-secondary education preferred.
• 2–4 years of administrative experience; Oil & Gas or service industry experience is a plus.

Skills & Knowledge

• Exposure to Human Resources and payroll processes preferred.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Critical Tasks / Performance Goals

• Strong organizational and time management skills with a proven ability to multitask.
• High attention to detail and a commitment to accuracy.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively within a team environment.
• Demonstrated professionalism, discretion, and the ability to handle confidential information.

Work Environment & Physical Demands

• Primarily performs work in an office environment requiring prolonged periods of sitting, working at a computer, and using standard office equipment.
• Requires frequent use of hands and fingers for typing, writing, and operating office equipment.
• Must be able to occasionally stand, walk, bend, reach, and move throughout office and company facilities.
• May be required to travel to company districts and field locations, where exposure to moving machinery, outdoor weather conditions, diesel fumes, chemicals, dust, and moderate to loud noise levels may occur.
• Must be able to occasionally lift, carry, and move office supplies, files, equipment, or other materials weighing up to 15 pounds.
• Requires visual acuity to read documents, analyze data, and work on a computer for extended periods.
• Must be able to effectively communicate verbally and in writing with supervisors, coworkers, customers, and other personnel in shop, office, and field environments, as applicable.

American Cementing is an Equal Opportunity Employer. Qualified applicants are considered without regard to race, color, religion, sex, sexual orientation, marital status, gender identity or expression, age, national origin, veteran status, disability, or any other characteristic protected by law.

This position is based in the United States. Candidates must be authorized to work in the U.S. without the need for current or future employment sponsorship. At this time, we are not considering applicants located outside of the United States.