Accounts Payable Specialist

Quick Snapshot Pay: $22.46/hour Schedule: Part-Time | Hybrid Schedule Possible with Supervisor Approval Location: Petoskey, MI Experience Level: Experienced | 1+ Year Work Environment: Professional Office | Finance | Accounting | Higher Education Industry: Accounting | Finance | Administrative Services Put Your Accounting Skills to Work. Support an Organization That Makes a Difference. Ambient Recruiting is partnering with a respected educational institution in Petoskey to hire a detail-oriented and organized Part-Time Accounts Payable Specialist. In this role, you'll help manage daily accounts payable operations, process invoices and payments, maintain accurate financial records, and support the organization's finance and business office. You'll work with purchase orders, vendor accounts, payment processing, reconciliations, and financial reporting to help ensure financial operations run smoothly and accurately. If you're experienced in accounts payable, comfortable working with numbers, and enjoy a professional environment where accuracy, organization, and attention to detail matter, this could be an excellent opportunity to put your skills to work while enjoying a part-time schedule and an impressive benefits package. What You'll Be Doing As an Accounts Payable Specialist, you'll: - Process accounts payable transactions, invoices, purchase orders, and payments - Review invoices and check requests for accuracy and proper approvals - Match invoices with purchase orders and route documentation for authorization - Code invoices and enter financial information into accounting systems - Process check runs, electronic payments, manual checks, and payment adjustments - Maintain accurate vendor records, payment histories, and accounts payable documentation - Reconcile vendor statements, account balances, and monthly check registers - Monitor outstanding invoices and resolve payment discrepancies - Process purchase requisitions and verify required departmental approvals - Maintain financial records and assist with general ledger account reconciliation - Prepare year-end 1099 forms and supporting financial reports - Create and maintain Excel spreadsheets for financial tracking, reporting, and audits - Assist with departmental expense allocations, utility billing, and recurring payments - Maintain employee credit card and purchasing account records - Process W-9 forms, credit applications, and tax-exemption documentation - Support student activity fund accounting and year-end reconciliation - Assist with audit preparation, documentation requests, and financial recordkeeping - Follow established accounting procedures and internal financial controls - Perform additional accounting and administrative duties as assigned What We're Looking For Successful candidates typically have: Associate's degree in Accounting, Finance, Business, or a related field At least 1 year of directly applicable accounting or accounts payable experience Understanding of accounts payable processes and financial recordkeeping Experience processing invoices, purchase orders, and payments Strong attention to detail and commitment to accuracy Ability to reconcile accounts and identify discrepancies Proficiency with Microsoft Excel and general office software Strong organizational and time-management skills Ability to manage multiple priorities and meet frequent deadlines Professional written and verbal communication skills Ability to ma