Amazon Key's SMB organization is looking for a sharp, resourceful, and AI-savvy Executive Assistant to serve as the operational backbone to a VP and additional leaders. This is not a traditional EA role - you will function as a force multiplier for the leadership team, blending executive support with strategic operational leadership to keep priorities aligned, decisions moving, and the organization running at peak efficiency.
The ideal candidate thrives at the intersection of people, process, and technology. You are someone who doesn't just manage calendars - you architect them. You don't just handle information - you synthesize it. And when a new AI tool or automation can eliminate friction, you're the first to find it, test it, and put it to work. You bring strong organizational instincts, sound judgment under pressure, and the ability to anticipate what leadership needs before they ask. You operate with the highest level of integrity, discretion, and professionalism when engaging with senior executives both inside and outside of Amazon.
A successful candidate will be an expert at completing complex tasks quickly with limited guidance, reacting with appropriate urgency to fast-moving situations, and driving effective action across the organization.
Key job responsibilities
- Proactively manage complex executive calendars, prioritizing and allocating time effectively while adapting quickly as business needs shift.
- Plan, organize, and execute team events, offsites, and leadership meetings, coordinating logistics and managing stakeholder communications throughout the process.
- Coordinate domestic and international travel arrangements and prepare accurate expense reports in compliance with company policies and guidelines.
- Identify opportunities to streamline cross-team processes and procedures, driving improvements that increase efficiency across the organization.
- Prepare, curate, and edit content and written communications on behalf of leaders, partnering with key stakeholders to ensure accuracy and alignment with organizational priorities.
A day in the life Your morning might begin by reviewing your executives' schedules for the week, adjusting priorities based on newly emerging business needs. By midday, you could be coordinating logistics for an upcoming leadership offsite while fielding requests from cross-functional partners. Throughout it all, you will use your judgment to anticipate what your leaders need before they ask, keeping operations running smoothly and making a real impact on organizational goals.
About the team Our team values collaboration, mentorship, and continuous learning. We are building an inclusive environment where knowledge sharing is encouraged and every team member has the opportunity to grow. You will work alongside experienced professionals who are committed to supporting your development and helping you take on increasingly complex challenges. If you are excited about making a meaningful contribution while expanding your skills, we would love to hear from you. Basic qualifications
- 5+ years of senior level leadership support, or 3+ years of Amazon experience
- Experience with Microsoft Office products and applications
- High school or equivalent diploma Preferred qualifications
- Experience leading process improvements
- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company’s reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.
USA, CA, Sunnyvale - 81,600.00 - 142,800.00 USD annually
