Executive Business Office Manager

The Executive Office Business Manager to the Management Team is a highly trusted and key member of the organization who serves as a business partner. This position provides comprehensive executive and business support while assisting the Management Team effectively manage priorities, communications, relationships, and day-to-day business activities.

Key Responsibilities

Executive Partnership & Support · Executive Decision Execution: Translate the President's directions into actionable plans, coordinate responsible departments, and ensure timely execution. · Cross-Functional Coordination: Work closely with Sales, Engineering, Operations, Supply Chain, Finance, and other management teams to advance company priorities. · Strategic Business Support: Serve as a brainstorming partner to the President in evaluating business opportunities, operational challenges, and growth strategies. · Business Analysis & Recommendations: Research market developments, analyze business and financial information, and develop actionable recommendations. · Special Projects & Executive Initiatives: Lead or coordinate confidential, high-priority business initiatives assigned by the President.

• Manage appointments, meetings, travel, and competing priorities.
• Anticipate needs and proactively identify upcoming priorities, deadlines, and potential issues.
• Prepare for meetings by gathering information, preparing agendas, organizing materials, and providing necessary background.
• Attend meetings as appropriate, take notes, document decisions, and track follow-up items.
• Ensure commitments and action items are followed through to completion.
• Handle confidential, sensitive, and proprietary information with the highest level of discretion.

Business Representation

• Represent the Management Team professionally when communicating with employees, customers, vendors, business partners, and other stakeholders.
• Communicate information and requests on behalf of the Management Team when appropriate.
• Develop and maintain strong relationships throughout the organization.

Business Operations & Coordination

• Assist the Management Team in coordinating day-to-day business activities and priorities.
• Follow up with department leaders and employees regarding projects, deadlines, and commitments.
• Help keep important company initiatives moving forward.
• Coordinate meetings and communications among members of the leadership team.
• Prepare reports, presentations, correspondence, meeting materials, and other executive documents.
• Assist with company events, leadership meetings, customer meetings, and special projects.
• Take ownership of special projects assigned by the Management Team and manage them through completion.

Communication

• Draft, edit, and proofread executive correspondence, presentations, reports, and company communications.
• Ensure important information reaches the appropriate people in a timely manner.
• Handle sensitive or difficult communications with professionalism and diplomacy.

Requirements

• 5+ years of experience supporting a President, CEO, owner, or senior executive.
• Master’s degree in Business Administration, Engineering, or MIS
• Experience working in a small or entrepreneurial company environment strongly preferred.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong business judgment and decision-making abilities.
• Ability to maintain strict confidentiality.
• Strong attention to detail without losing sight of overall business priorities.
• Ability to manage multiple priorities in a fast-changing environment.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to anticipate needs rather than wait to be asked.
• Ability to work independently and effectively with limited supervision.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k)
• Flexible spending account
• Commuter benefits
• Disability insurance

We also have a perfect location for all types of commuters: AMAX is located right between I-680 and I-880. Warm Springs/South Fremont BART station and bus stops are within a 10-minute walking distance. 5 grocery stores, 6+ coffee/tea places, and numerous restaurants within 1 mile. Feel free to try the delicious fusions or grab your daily groceries after work! About AMAX Established in 1979, AMAX is a globally recognized leader in GPU-accelerated IT infrastructure, specializing in transforming standard IT systems into advanced, high-performance computing solutions. Catering to industries such as AI, cloud computing, autonomous vehicles, and high-performance computing, AMAX has set benchmarks in innovation, including pioneering liquid-cooled HPC systems for the semiconductor industry. With a global footprint spanning North America, Europe, and Asia, AMAX offers end-to-end services from design and manufacturing to deployment. Committed to addressing the growing demands of AI, AMAX delivers advanced solutions that help organizations achieve their technology goal and drive progress on a global scale. Join Us Become part of a diverse and inclusive team that values your technical expertise and innovative thinking. Together, we’ll push the boundaries of what’s possible in the hardware industry. AMAX is proud to be an equal-opportunity employer. We welcome all applicants and provide equal employment opportunities regardless of age, race, gender, or other legally protected characteristics.