Jobs in the United States

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SO
ADMINISTRATIVE ASSISTANT I - 37000970 1 1 1
State of Florida
NAPLES, FL
- $2,985.36 USD / month
Working Title: ADMINISTRATIVE ASSISTANT I - 37000970 1 1 1
Added just now
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Construction PM
TEKsystems
Grandview Heights, OH
- $90,000 to $120,000 USD / year
ARCO Design/Build is seeking a highly motivated Design Build Manager (DBM) to lead industrial construction projects from concept through completion. This role functions similarly to a…
Added 2 mins ago
Nurse Practitioner/Physician Assistant: Duke Orthopaedics Urgent Care
Duke Health
Garner, NC
The nation’s first Physician Assistant Program was created at Duke in 1965 and is consistently ranked No. 1 in the country.
Added 2 mins ago
Court Program Specialist II / Domestic Relations Case Manager (13th Judicial Circuit)
BOCC
Tampa, FL
Position Title: Court Program Specialist II/Domestic Relations Case Manager
Added 2 mins ago
Program Manager - Actionable Findings
Piedmont Healthcare Inc.
Atlanta, GA
This position provides clinical operations leadership for Piedmont Healthcare's enterprise program to identify, communicate, track, and close the loop on clinically significant actionable…
Added 2 mins ago
NM
Dental Assistant
Nuvia MSO, LLC Brand
Keller, TX
- $23 to $28 USD / hour
Robust Dental Leadership Structure: You get the support you need ranging from an onsite dental assistant lead, regional dental assistants leads, and a dental assistant operations manager…
Added 4 mins ago
ES
Senior Capital Projects Manager
EDUCATIONAL SERVICE DIST 112
Vancouver, WA
- $143,950 to $173,457 USD / year
Under the general direction of the Associate Director of the Construction Services Group, the Senior Capital Project Manager leads the successful K-12 building projects, finishing them on…
Added 4 mins ago
ES
Assistant Project Manager (Construction)
EDUCATIONAL SERVICE DIST 112
Vancouver, WA
- $80,094 to $102,587 USD / year
Under the general direction of the Project Manager(s), the Assistant Project Manager will be a key player on one of our regional teams, helping us efficiently deliver high-quality…
Added 4 mins ago
Medical Assistant - Girls School
Community Health-GoHealth Urgent Care, LLC
Indianapolis, IN
Graduate of a Medical Assistant Program preferred
Added 4 mins ago
GP
VP of Sales and Occupancy
Glen Park Senior Living
Glendale, CA
- $110,000 to $130,000 USD / year
…Counselors and community sales personnel and the Marketing Campaign Manager; for sales and census performance, every Executive Director, Associate/Assistant Executive Director and Assistant…
Added 5 mins ago
Assistant Director
HHS Environmental Services, LLC (USA)
Webster, TX
Be open-minded and ready to learn from your manager and team members alike
Added 5 mins ago
C
Physical Therapist PRN
Concentra
Walnut Creek, CA
- $65 to $70 USD / hour
Communicates with the Outcome Assurance Injury Coordinator or the Case Manager for each patient
Added 5 mins ago
C
Physical Therapist PRN
Concentra
Carson City, NV
- $65 to $70 USD / hour
Communicates with the Outcome Assurance Injury Coordinator or the Case Manager for each patient
Added 6 mins ago
Care Manager
Sunrise Senior Living Mgmt Inc
Richmond, VA
Employee Assistant Program / Discount Program
Added 6 mins ago
Med Care Manager
Sunrise Senior Living Services
Raleigh, NC
Employee Assistant Program / Discount Program
Added 6 mins ago
SS
Activities Assistant Part Time MC
Sunrise Senior Living Mgmt Inc
Lincroft, NJ
- Part-time
At Sunrise Senior Living, we champion the quality of life for all seniors. As a Life Enrichment Manager, you create personalized Life Skills experiences that foster purpose, familiarity,…
Added 6 mins ago
Care Manager
Sunrise Senior Living Mgmt Inc
San Mateo, CA
Employee Assistant Program / Discount Program
Added 6 mins ago
Associate Director of Sales
Sunrise Senior Living Mgmt Inc
Yardley, PA
Employee Assistant Program / Discount Program
Added 6 mins ago
Care Manager
Sunrise Senior Living Mgmt Inc
Denver, CO
Employee Assistant Program / Discount Program
Added 6 mins ago
Assistant General Manager
RESIDENCE INN - GREENVILLE
Greenville, NC
The Assistant General Manager (AGM) supports the General Manager in overseeing daily Front Office, Housekeeping, and Maintenance operations. This position provides leadership to hotel…
Added 7 mins ago
Assistant Director
HHS Environmental Services, LLC (USA)
Webster, TX
Be open-minded and ready to learn from your manager and team members alike
Added 7 mins ago
MIT
Snipes
Elizabeth, NJ
Overview: The Manager in Training will fully manage the store’s staff and operations in absence of Store Manager and Assistant Manager. This is an entry level management role for store…
Added 8 mins ago
Senior Construction Manager
United States
…Value Proposition (EVP), including a holistic Total Rewards program that supports the wellbeing, growth, and contributions of our people. Join us in shaping the future of…
Added 9 mins ago
Tropical Smoothie Cafe - Assistant Store Manager (FL264)
DYNE Hospitality Group
Jacksonville, FL
Successfully completed the Cafe´ Basics and Certified Trainer Program.
Added 9 mins ago
CO
Social Worker I
County of Scott (MN)
Shakopee, MN
- $30.9 to $36.35 USD / hour
…assists in social work services in a specialized area of a program including assessment, guidance, and referral of clients seeking assistance. Develops and implements individualized…

Alpine Cleaning & Restoration

Team Coordinator

North Salt Lake, UT, United States

$45,000 to $65,000 USD / year

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Job details

Pay: $45,000 to $65,000 USD / year
Posting language: English
Posted: Nov 2, 2026

Original job description

OVERVIEW: The Project Coordinator (also known as Team Coordinator) is a key member of the restoration team responsible for providing high-level administrative, operational, financial tracking, and customer service support to Project Managers, Estimators, and field personnel. This role ensures projects are completed efficiently, on time, within budget, and with excellent customer satisfaction.

The Project Coordinator acts as the central point of coordination throughout the entire project lifecycle - from job intake through closeout and final collections - in a fast-paced insurance restoration environment.

SUPERVISION: This position reports directly to the Estimator Team Lead with oversight by the Assistant General Manager.

Morning Routines:

Office Start time 7:45 am (Earlier if applicable to meet with PM's to assist with Technicians or other scheduled meetings etc.)

Manage new job intake, electronic files, and documentation in PSA (or current job management system)
Prepare and send Welcome Letters, obtain signed Work Authorizations, Change Orders, and Certificates of Satisfaction (COS)
Coordinate schedules for subcontractors, in-house crews, material deliveries, and homeowner appointments
Maintain accurate job schedules, timelines, and control points in PSA and insurance vendor portals
Enter and verify receipts, subcontractor invoices, time cards, and material costs
Provide proactive customer communication and regular project updates to homeowners, adjusters, and agents
Review and process change orders for accuracy and proper approvals
Log all communications, notes, and updates in PSA and relevant vendor programs
Monitor job budgets, costs, and margins; flag potential issues early
Answer phones, handle client inquiries, and assist with collections

Weekly Routines:

Conduct customer satisfaction check-in calls on all jobs 5% - 98% (especially on jobs 95-98% complete)
Generate and distribute weekly progress reports and Job Management Reports
Send weekly recap emails to all stakeholders that includes a job schedule, what happened this week and what to expect next week.
Prepare for and participate in team meetings with progress updates and action items
Assist with receivables management and keeping aging under 60 days
Audit active job files for compliance and completeness
Weekly AR Meeting with AR Manager to review job status' and ETA on payments

Administrative & Technology:

Ensure timely job closing out (target: within 5 business days of COS)
Verify all costs, hours, and invoices are posted correctly
Prepare final job folders, checklists, thank-you cards, and satisfaction surveys
Support final billing and collections processes
Maintain organized physical and digital project files
Advanced proficiency in Microsoft Office 365 (especially Excel, Word, and Outlook)
Strong working knowledge of PSA (or equivalent restoration management software)
Ability to navigate multiple insurance carrier portals and vendor programs
Comfort with digital tools, cloud-based systems, and mobile applications

Additional Requirements or Objectives:

Ability to participate in on-call rotation as needed
Valid driver's license and reliable transportation (if site visit or check pickup is required)
Dedication to company values and continuous improvement
Excellent verbal and written communication skills
Exceptional attention to detail, organization, and follow-through
Ability to multitask and thrive in a fast-paced, high-pressure environment
Professional attitude with strong teamwork and customer service orientation
Support Project Managers and Estimators in delivering projects on time and within budget
Maintain exceptional customer service and communication standards
Protect company margins through accurate cost tracking and change order management
Ensure full compliance with insurance program requirements and internal processes
Continuously identify inefficiencies and contribute to process improvements

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More about this job

Skills

Customer service
Documentation
Communication skills
Regulatory compliance
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Outlook
Valid driver's licence
Process improvement
Attention to detail
Multitask
Teamwork

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