PA Construction Procurement Manager

WHO WE ARE

We’re an entrepreneur, fast-growing team of project managers, estimators, superintendents, safety and administrative support personnel. As leaders in quality construction management, we’re committed to providing impeccable service to our clients, a safe work environment for our team, and an opportunity for our employees to grow and enjoy the benefits of work/life balance. Here at ALLY, we cultivate a collaborative environment that values tenacity, attention to detail, and comradery. Since outstanding customer service is our best product, we strive to build long-lasting relationships with our entire customer base.

POSITION SUMMARY

As a Procurement Manager reporting to the Director or Vice President of Construction Operations pending assignment, you will be responsible for managing the end-to-end procurement lifecycle for projects, from early planning and estimating through vendor qualification, negotiation, contracting, administration, and close out. This role ensures procurement strategies align with project requirements, budgets, and schedules, working closely with internal teams, clients, subcontractors, and vendors to deliver cost-effective and timely solutions.

RESPONSIBILITIES AND ACCOUNTABILITY

• Participate in the preparation of scopes of work (SOW), assembly bid packages, make award recommendations, negotiate final subcontractor pricing, and draft subcontracts and purchase orders.
• Negotiate commercial terms; manage contracts, change orders, and amendments; ensure compliance with company policies, legal requirements, and risk management standards.
• Request appropriate cost breakdowns from subcontractors and vendors to ensure that the project team is aware of the cost of critical items within the subcontract. Work with project management to track these costs during the lifecycle of the project and report to estimating for proper cost databasing.
• Lead the development and execution of the Project Procurement Plans and participate in the vendor bid lists, long lead equipment registries and mitigation strategies, subcontractor/vendor proposal evaluation, recommendations for award, and drafting/negotiating subcontractor and vendor contracts.
• Lead and participate in meetings with project teams, design teams, and client stakeholders; align procurement activities with project schedules and critical paths.
• Support the project management team in assessing critical path and near-critical path work with alignment and coordination of all on-sire resources throughout the construction and commissioning phases of the project.
• Develop and track long lead equipment log during preconstruction. During construction, support the project team in tracking submittals, delivery timelines, etc. to ensure timely delivery of materials and equipment.
• Maintain procurement systems and document controls; draft correspondence; collect and report vendor performance data.
• Assist with proposals, RFP responses, and recommendations to award; identify process improvements and risk mitigation strategies. Complete client-required templates as part of the RFP submission.
• Escalate contract issues, ambiguous terms or project-risk situations to management/legal as needed.
• Support multiple accounts/geographies and adjust quickly to changing project priorities and volumes.
• Partner with sales, project management, estimating, finance, and legal to forecast contractual needs early in the project lifecycle, ensuring all agreements, insurance certificates and deliverables are in place to support operations and avoid last-minute troubleshooting.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES (KSA)

• Strong understanding of procurement and purchasing practices, including bid packaging, proposal evaluation, and contract negotiation/execution.
• Ability to look beyond the information that has been given, to ask the right questions and work to provide a complete project scope evaluation.
• Be a collaborative and passionate advocate for our clients, empowering and informing them throughout the project.
• Must have prior working experience with major equipment vendors (switchgear, AHUs, chillers, etc.).
• Familiarity with expediting shipping and delivery methods.
• Must provide innovative solutions to complex issues as they arise related to cost, lead-times, trade partners, and/or specified products or materials.
• Must have experience being a member of the team involved in request for proposal responses (RFP’s) and the formal presentation for a project.
• Familiarity with cost estimating and budgeting principles.
• Knowledge of contract law, risk management, insurance requirements, and industry regulations.
• Analytical skills for cost analysis, variance reporting, and risk assessment.
• Experience with Lean Construction Practices is a plus.
• Background in regulated or technically complex industries (e.g. healthcare, life sciences, advanced technology) is a plus.
• Proficient skills with Microsoft Office (Word and Excel), Jonas Premier and Microsoft Project. *Training will be made available for Computer

MINIMUM REQUIREMENTS

• The successful candidate will demonstrate ALLY’s core values by:
• Acting as a trustworthy ALLY with uncompromising ethics, honesty, fairness, and accountability.
• Working with integrity, commitment, and professionalism.
• Supporting a collaborative, inclusive, and team-oriented company culture.
• Thinking safety first in all communications and activities.
• Demonstrating a willingness to give back to others and support company, community, and veteran-focused initiatives.
• Bachelor’s degree in business, construction management, engineering, or related field.
• 8-10 years of relevant experience in procurement or estimating within construction or similar industries.
• Clear and effective verbal and written communication.
• Ability to present complex information to diverse stakeholders.
• Ability to lead meetings, collaborate across teams, and develop strong vendor relationships.
• Remain calm under pressure and adjust to changing priorities and conditions.
• Understand market trends and integrate them into procurement strategies.
• Proactive and innovative approach to resolving procurement and contractual challenges.
• Strong organizational skills with the ability to manage multiple priorities without losing sight of details.
• Position may require travel, site visits, or on-site presence as per company policy.
• Eligible to work in the United States.
• Must have reliable transportation.
• Have a valid driver’s license and properly maintained vehicle with the state minimum mandated levels of auto liability insurance.
• When driving on company business, a clean driving record, valid driver’s license, properly maintained employee-owned vehicle with the state minimum mandated levels of auto liability insurance is required as a condition of employment.
• Must be a team player.

PHYSICAL DEMANDS/WORK ENVIRONMENT

• While performing the duties of this job, the Safety Specialist is required to sit for long periods of time and is occasionally required to stand; walking within a 400-acre campus; use hands to finger, handle or feel objects, reach with hands and arms; climb stairs and ladders; balance; stop, kneel, crouch, or crawl; talk or hear; taste or smell. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Safety Specialists are required to speak clearly so listeners can understand and hear clearly to understand the speech of another person. In this role an employee may also occasionally lift and/or move up to 20 pounds.
• Client site pending, work environments can involve some exposure to hazards or physical risks, which require following basic safety precautions.
• Work may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.

WHAT WE OFFER

Here at ALLY, we cultivate a collaborative environment that values tenacity, attention to detail, and comradery. We are committed to providing impeccable service to our clients, a safe work environment for our team, and an opportunity for our employees to grow and enjoy the benefits of work/life balance. Since outstanding customer service is our best product, we strive to build long-lasting relationships with our entire customer base. Working at ALLY includes:

• Salary range of $100K - $125K
• Paid time off to include vacation, flex (sick/personal) and your birthday!
• Medical, dental, and vision insurance for you and your family dependents (base plan 100% paid)
• HSA, Dependent Care, and HRA programs
• 401K Savings/Retirement plan
• Life Insurance (1X of salary paid by ALLY)
• Short term disability insurance
• Employee referral program incentives
• Volunteer program
• Tuition reimbursement
• Great team environment with fun, caring, hardworking people

We are a Veteran-Owned business and encourage our military service men and women to seek employment with us. We partner with DOD SkillBridge, American Corporate Partners, and have consecutively earned the Federal Government's HireVets.gov Platinum Medallion for several years. Please be sure to call out your honorable service to our country in your email when applying for a role.

ALLY Construction Services offers a competitive salary and benefits package. To be considered, please email us your resume with the position you’re applying as the subject line to HR@ALLYConstructionServices.com.

ALLY CONSTRUCTION SERVICES IS AN EQUAL OPPORTUNITY EMPLOYER

Applicants are considered regardless of race, color, religion, creed, age, sex, pregnancy, family responsibility, national origin or ancestry, citizenship, marital status, sexual orientation, transgender status, veteran’s status, genetic information, or status as a qualified individual with a disability or any other protected characteristic in accordance with applicable law.