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Alliance 2020

Project Coordinator

Atlanta, GA, United States

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Job details

Working hours: 40 hours per week
Posting language: English
Posted: Nov 4, 2026

Original job description

What You'll Do

Gather and process all subcontractor draw schedules and invoices including collecting lien waivers and back up requirements
Coordinate and prepare monthly draw packages for submission
Prepare, process and disseminate all subcontract agreements, schedule of values, purchase orders, change orders and back charges
Gather, monitor and input insurance information
Coordinate distribution of monthly subcontractor checks
Input and/or update the above into Timberline, Sage 300 and/or other accounting software platforms
Organize the project, and complete filing as needed
Draft correspondence as necessary as determined by the Project Manager
Assist in establishing schedules of values for subcontractors
Review general contracts for all pertinent information and coordination with accounts payable
Create project files to mirror corporate construction files
Assist in all duties regarding start-up of project, i.e. trailer, electrical, plumbing, and all temporary requirements
Assist in the procurement of permits
Review and type all subcontract agreements including all attachments and schedule of values
Assist in gathering all pertinent submittals and log them in the submittal log and follow up on submittals to ensure receipt and delivery in a timely manner by a letter of transmittal
Participate in regular meetings meetings with leadership team to review project status, i.e. all logs, turnover schedule and subcontractor status
Create and maintain a subcontractor/supplier log and update weekly
Communicate with consultants to ensure all information i.e. RFI’s, Architectural Supplemental Instructions, etc. are received in a timely manner and distributed to the field for approval
Assist in receiving all submittals and after approval, distribute to field for field use
Ensure all paper work is flowing to the proper parties including Development, Project Manager, Vice President, President of Construction and Corporate
Create four copies of the Maintenance and Operations Manuals by trade
Make certain that all subcontract Safety Manuals are on site
Make recommendations and modifications regarding office and site performance, business needs, etc.
Any other tasks assigned or directed

What You'll Need To Succeed

A high school diploma is required, and an undergraduate degree in accounting, project management, business or a related field is preferred
General knowledge of the real estate and development industry
Effective organizational and time management skills
Excellent verbal and written communication and listening skills
Ability to work independently with minimal supervision
Accurate and detail oriented
Strong interpersonal skills with the ability to interact and relate effectively, productively, and positively with other Associates
Dependable, punctual, and reliable
Typing and data entry skills
Ability to use a 10-key calculator accurately by touch
Proficient in Word, Excel, Outlook, and other relevant programs
Ability to have flexibility with working schedule based on business and deadline needs
Ability to work a schedule during normal work hours and that may be other than Monday-Friday, 8-5. Work in excess of 40 hours per week is likely
Consistent, regular and in person attendance during regular working hours at the workplace is required

What You'll Receive

Professional and upbeat work environment
Competitive compensation and incentives
Generous paid time off including vacation, sick, holiday, birthday and volunteer time
Low Premiums for Medical, dental and vision coverage; including access to telemedicine
Paid parental leave for eligible new parents
Flexible spending account
Health saving account with Company match
Company-paid life insurance
Short- and long-term disability coverage

Alliance Residential is an equal opportunity employer. All applicants receive consideration for employment without regard to race, age, sex (including gender, pregnancy, childbirth, and related medical conditions), color, creed, medical condition, genetic information, marital status, national origin, alienage, citizenship status, religion, sexual orientation, military or veteran status, handicap, mental and physical disability, and family care or leave status, as well as all other characteristics protected by state or federal law or local law.

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