Gift Processing Specialist P/T

Summary of Position The Gift Processing Specialist is responsible for the accurate and timely processing, recording and documentation of all gifts and pledges received by the College. This position ensures that gifts are properly credited, designated, deposited, and acknowledged in accordance with donor intent, the Allegheny College Gift Acceptance Policy, IRS regulations, and established Allegheny College gift processing procedures. Working collaboratively with colleagues throughout Institutional Advancement, Finance, and other campus departments, the Gift Processing Specialist plays an important role in maintaining accurate donor records, supporting fundraising efforts, and ensuring a positive donor experience.

Key Responsibilities

• Follow established procedures to record all gifts and pledges accurately and promptly. Review gift documentation for completeness, accuracy, and compliance with College policies. Ensure gifts and pledges are properly credited to the appropriate donor records, funds, campaigns, and designations. Identify and resolve discrepancies, duplicate records, and incomplete information. Monitor and manage corporate matching gift applications, tracking submissions through completion.
• Prepare, maintain, and distribute documentation related to new funds, fund transfers, major gifts, matching gift transactions, and special gift handling. Provide supporting documentation for transactions as requested by auditors during fiscal year-end audits. Work closely with the Finance Office to establish new funds, ensuring appropriate parties are notified and budgetary access is assigned. Transmit gift activity to the general ledger and reconcile accounts monthly.
• Generate, prepare, and send gift acknowledgment letters and tax receipts promptly. Ensure acknowledgment language accurately reflects the donor's gift and designation. Identify gifts requiring special acknowledgments, notifications, or additional documentation.
• Perform basic constituent record updates in Raiser’s Edge NXT, including address, phone, email, employment, and other biographical information. Update constituent records based on information received from donors, alumni, campus colleagues, and other reliable sources.

Experience and Qualifications

• Bachelor’s degree required
• 1-3 years experience required

Required Knowledge

• The successful individual will be committed to a liberal arts education, to meeting challenging goals and to continuing his or her education regarding philanthropy and higher education through reading, other media and regular attendance at seminars and conferences.
• Basic knowledge of Microsoft Office (Excel, Outlook, PowerPoint, Word) and Google Suite of Products required.

Required Skills and Abilities

• The individual must demonstrate a high level of accuracy and have a keen attention to detail, strong computing skills, excellent interpersonal skills, and strong communication skills.
• This individual must be able to handle sensitive matters with tact and discretion.
• The individual must have excellent project management skills with the ability to work with a minimum of direct supervision and to work effectively on several projects simultaneously while maintaining a high level of accuracy and confidentiality.
• The individual must be able to work well under deadlines and pressure, yet maintain a professional demeanor and positive attitude.
• The individual must demonstrate a commitment to customer service and positive donor experiences.

YOUR COMPENSATION

Starting salary will be competitive, based on the candidate’s qualifications and experience.

THE HIRING PROCESS

We encourage you to apply through our posting website which can be found at Employment Opportunities. Review of applications will begin immediately and will continue until the position is filled. An offer of employment is contingent upon the successful completion of a background check.

Allegheny College, founded in 1815, is one of the nation’s most historic and innovative four-year colleges with the distinct requirement of completing a major and minor in different academic areas. This multidisciplinary learning celebrates students’ unusual combinations of interests and provides creative, independent thinkers with a path for educational depth and intellectual growth, preparing them for a successful launch after graduation and even for careers that may not yet exist. Located in western Pennsylvania, 1.5 hours equidistant from Pittsburgh, Cleveland and Buffalo, Allegheny College is one of 40 colleges featured in Loren Pope’s “Colleges That Change Lives” and recently ranked #4 by The Princeton Review in its Top 20 Best Private Schools for Making an Impact. In its 2025 rankings, U.S. News & World Report recognized Allegheny College as one of the country’s top 100 national liberal arts colleges, with special distinctions including one of the top 10 best for senior capstone experience and one of the top 25 best for undergraduate research and creative activities.

Allegheny’s undergraduate residential education prepares students for successful, meaningful lives by promoting students’ intellectual, moral, and social development and encouraging personal and civic responsibility. Allegheny’s faculty and staff combine high academic standards and a commitment to the exchange of knowledge with a supportive approach to learning. Graduates are equipped to think critically and creatively, write clearly, speak persuasively, and meet challenges in a diverse, interconnected world. Allegheny College is deeply committed to creating an inclusive community that actively challenges racism, sexism, heterosexism, religious bigotry, and other forms of bias (see Allegheny College Statement of Community).

Allegheny College is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Women, veterans, individuals with disabilities, and members of other underrepresented groups are highly encouraged to apply. Allegheny does not discriminate on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, or national origin.

Allegheny College is committed to providing access, equal opportunity and reasonable accommodations for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact the Director of Human Resources.

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Site at http://www.allegheny.edu