Senior Administrative Assistant
- Boston, MA, United States
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Job details
- Posting language
- English
- Posted
Original job description
- Manage complex calendaring, prepare business travel itineraries, and process expense and time reports. * Provide back-up support for the office manager and other administrative and office services team members. * Anticipate needs, prioritize responsibilities, effectively handle calendar conflicts, and proactively manage schedule changes. * Create and edit correspondence, invoices, engagement letters, and presentation materials. * Handle sensitive and urgent information from clients, exercise judgment in responding to unique and urgent situations, as well as in managing and reporting outstanding requests.
- Strategically and effectively coordinate with both internal and external constituents. * Balance multiple priorities by considering risk, importance, urgency, political impacts, and other linkage. Assimilate unfamiliar issues rapidly, anticipate and resolve potential problems. * Assist in managing and responding to emails and requests in a timely fashion. * Planning and management of technical and logistical support services to ensure seamless execution of internal and external events. Some travel is expected for event implementation. * Perform back-up support for other admin professionals and front desk reception, act as liaison with the building team as needed for visitors, vendors or facilities needs. * Assist with office service tasks such as restocking supplies in kitchens, setting up and cleaning conference rooms, and other related duties as needed. * Assist as needed with event planning for small and large groups. * Additional responsibilities as identified. This description is not designed to encompass a comprehensive listing of required activities, duties, or responsibilities. * High School diploma or equivalent required, college degree(s) preferred. * Minimum of three (3) years of administrative assistance experience; professional services firm highly preferred. * Proven ability to own and drive outcomes within a defined workstream, including setting priorities, managing execution, and delivering results. * Ability to apply judgment and provide practical guidance to stakeholders. * Ability to influence across teams, functions, and seniority levels, including partnering effectively with senior leaders.
- Excellent organizational skills with experience operating in time-sensitive, ambiguous environments, balancing competing priorities with sound judgment and discretion. * Comfortable leveraging firm-approved AI tools and technology to support day-to-day work efficiencies, streamline tasks, and enhance productivity. * Ability to translate analysis into clear insights and recommendations that inform decision-making. * Experience identifying and driving process, tool, or system improvements to enhance efficiency, quality, or scalability. * Demonstrated commitment to collaboration, inclusion, and professionalism, fostering productive working relationships * Ability to maintain composure and an executive presence under pressure in a fast-paced, constantly changing environment. * Ability to be discreet and handle confidential, sensitive information. * Advanced proficiency with Microsoft Word, Outlook, Excel, and PowerPoint. * Excellent written and verbal communication skills in English, with the ability to deliver clear, concise, and executive-ready messaging. * Demonstrated commitment to collaboration, inclusion, and professionalism, fostering productive working relationships. * Core working hours are generally 8:30 AM 5:30 PM, Monday - Friday; flexibility to work overtime as needed and willingness to work outside of normal U.S. business hours, and as unique projects/needs arise. * Ability to work full time in an office and remote environment; physically able to sit/stand at a computer and work in front of a computer screen for significant portions of the workday. * Must become familiar with, and promote and abide by, our Core Value as defined by the AlixPartners Code of Conduct and foster an inclusive environment w
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Skills
- Front Desk
- Organizational skills
- Decision making