Invoicing Clerk

Job Responsibilities

• Prepare, review, and issue customer invoices accurately and in a timely manner
• Verify billing data, including pricing, quantities, and terms, against contracts, sales orders, or shipping documents
• Ensure all invoices are supported by appropriate documentation (e.g., proof of delivery, service calculations)
• Resolve billing discrepancies by coordinating with internal teams such as sales, operations, and accounting
• Process adjustments, credits, and rebills as necessary
• Maintain organized and accurate billing records and documentation
• Respond to customer inquiries regarding invoices and billing issues
• Assist with month-end closing by ensuring all invoices are issued and recorded properly
• Monitor billing deadlines and ensure compliance with contractual billing requirements
• Continuously identify opportunities to improve invoicing accuracy and efficiency
• Update and maintain customer information in the account system to ensure accuracy and alignment with automated invoicing processes

Qualifications & Skills

• High school diploma required
• 1–3 years of experience in invoicing, billing, or accounts receivable
• Basic understanding of accounting principles and billing processes
• Experience with accounting or ERP systems (e.g., Microsoft Dynamics, SAP, QuickBooks) – Microsoft Dynamics experience is not required but a plus
• Proficiency in Microsoft Excel and other Microsoft Office applications
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Strong communication skills, both written and verbal
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Problem-solving skills with the ability to investigate and resolve discrepancies

Starting $20 - $23/hr depending on experience.