Part Time Coordinator

Description We are seeking a highly organized and community-minded Project Manager to lead the execution of a high-impact, grant-funded program. In this role, you will serve as the operational backbone of the project, balancing rigorous contract compliance and budget management with active public engagement, outreach, and participant recruitment. The ideal candidate blends exceptional administrative and financial oversight with strong interpersonal skills to build meaningful relationships with community partners and the public. This is a grant funded position for a maximum of 3 years. Example of Duties Outreach & Recruitment

• Design and execute strategic outreach plans to promote the grant program and meet strict participant recruitment targets.
• Identify, establish, and maintain partnerships with community organizations, local stakeholders, and partner agencies.
• Develop promotional campaigns and attend community events, information sessions, and workshops to pitch the program.
• Conduct learning sessions with ABSS students
• Plan and implement open houses to showcase program

Timeline & financial assistance

• Assist with meeting grant deliverables such as; tracking expenditures, managing the grant timeline to ensure deliverables are on target.
• Assist with administrative documentation; guiding contracts and external agreements through routing, approval, and execution working with ACC administrative assistants and the grants office.
• Assist with the preparation of timely reports for grantors, leadership, and auditors, ensuring all compliance milestones are met.
• Public & Community Engagement
• Serve as the primary point of contact for scheduling events with the public, addressing inquiries and response to community organizations and requests.
• Create accessible communication materials, including marketing materials, progress updates, and impact stories for the public.
• Project Operations & data tracking
• Maintain detailed project timelines, tracking milestones, action items, and risk factors across all program arms.
• Assist with data collection and evaluation metrics to measure outreach effectiveness and programmatic impact.
• Other duties may be assigned.

Supervisory Responsibilities None This position has supervisory responsibilities. ________ This position does not have supervisory responsibilities. __X________

Typical Qualifications Education and/or Experience

• Education: Bachelor’s degree in Business Administration, Public Administration, Communications, Social Sciences, or a related field.
• Experience: 3–5 years of project management experience, specifically handling grant-funded programs, nonprofit operations, or public sector initiatives.
• Financial Acumen: Proven experience managing complex budgets, financial tracking, and vendor procurement/contracting.
• Communication Skills: Exceptional public speaking, writing, and presentation skills, with a track record of engaging diverse audiences.
• Tools: Proficiency with project management software (e.g., GANTT chart), Excel, Google Suite and MS Teams, and financial reporting systems.

Preferred Skills

• PMP (Project Management Professional) or equivalent experience.
• Experience working directly with government grants (local, state, or federal) and compliance portals.
• Bilingual language skills tailored to the target community demographic.

Certificates, Licenses, Registrations N/A

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Analytical - Synthesizes complex or diverse information; collects and researches data. Continuous Learning - Assesses own strengths and weaknesses; seeks feedback to improve performance; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others. Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively. Use of Technology - Demonstrates required skills; adapts to new technologies; troubleshoots technological problems; uses technology to increase productivity; keeps technical skills up to date. Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics. Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods. Cooperation - Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts. Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings. Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed. Written Communication - Able to read and interpret written information. Business Acumen - Aligns work with strategic goals. Cost Consciousness - Works within approved budget; conserves organizational resources. Diversity - Shows respect and sensitivity for diversity and cultural differences; promotes a harassment-free environment. Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values. Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities. Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events. Personal Appearance - Dresses appropriately for position. Attendance/Punctuality - Is consistently at work and on time; arrives at meetings and appointments on time. Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; completes tasks on time or notifies appropriate person with an alternate plan. Initiative - Looks for and takes advantage of opportunities; asks for and offers help when needed. Innovation - Meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas. Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives. Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality. Quantity - Completes work in timely manner. Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Language Skills Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Mathematical Skills Ability to calculate and apply concepts of basic Mathematics. Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Computer Skills To perform this job successfully, an individual should have general knowledge of Database software; Internet software; Spreadsheet software and Word Processing software. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

• Walking _X____
• Running _____
• Squatting _______
• Jumping ______
• Sitting _X______
• Standing ______
• Lifting (10 lbs. maximum) __X______
• Speaking __X___
• Hearing ___X____

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position.

• Classroom Setting ______
• Inside ________
• Outside ________
• Office Setting ___X_____
• Loading Dock ________

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.