Summary Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information.
The primary purpose of this position is to
Duties
- DUTY 1: Provides information about the organization, functions, activities, and personnel. Administers programs and
serves as the primary source of information. The incumbent is responsible for the preparation, maintenance, and
deposition of required administrative reports and other correspondence. Acts as the point of contact for all newly
assigned personnel; orients them regarding the basic functions of the organization, and orients hired personnel to
directed locations. Disseminates information concerning new or changed procedures/regulations. Based on
administrative support program requirements, determines administrative needs, and assures these needs are met.
Instructs others on changes in administrative policies and procedures. Identifies and implements processes which
can be improved or made more efficient through application of automated technology or other methods. Conducts
studies, inquiries, and surveys to determine compliance with program requirements. Trains on proper accountability
procedures and storage of funds, according to applicable office instructions.
- DUTY 2: Maintains files and records and utilizes a wide variety of software to produce final products. Assists in
developing plans and creating schedules at the Child Development Center(s) or School-Age Care program. Compiles
hourly daily attendance reports so that planning may be completed for maximum possible usage of the child care
facilities. Inputs NAF timecard information. Ensures assigned employees are aware of individual requirements
established by law and/or policy. Enrolls children into appropriate child-youth program, ensuring parents complete
required forms and maintains accurate children's files daily. Monitors the timeliness, accuracy and transmittal of
reports in accordance with established guidelines. Coordinates with appropriate offices and resolves conflicts
effecting organizational positions.
- DUTY 3: Provides Child Abuse and Force Protection measures. Screens children for admission. Accepts, stores and
administers medication. Ensures all visitors sign in/out of program, wear a visitor's badge, and are monitored while
in the facility. Screens children for signs of illness and will deny admission of children with obvious illnesses following
AFI guidelines. May be required to meet staff-child ratios in an emergency. Remains current in all necessary training
for this position
- DUTY 4: Computes, collects, records, and deposits fees for all child development center programs. Assists with
management and control of facility, equipment, and supplies. Prepares and processes purchase requests. Monitors
desk clerks financial operations. Responsible for spur-of-the-moment cash counts at each center. Prepares and
processes appropriate purchase orders for procurement of developmental learning materials, janitorial supplies and
equipment, office supplies, ensuring adequate supplies at all times. Periodically maintains inventory of same in order
to maintain acceptable supply level. Places orders for the Centers on the credit card. Picks up orders and distributes
material to centers. Receives equipment and supplies and completes receiving reports within the required time
frame . May be appointed as the IT equipment custodian and required to maintain current training status and
conducts annual inventory. Picks up daily distribution and deposits/paperwork from all CYP facilities and deliver to
main office and cashier. Responsible for mail pickup and distribution to designated CYP facilities.
Qualifications
Experience requirements are described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions,
Clerical and Administrative Support Positions.
SPECIALIZED EXPERIENCE: I have, or within 120 days of the closing date of this announcement will have, one year of specialized experience at the next lower grade level (GS 04), pay band (NK-01), or equivalent (pay schedule, pay band, etc). Specialized experience is: The knowledge of common clerical and administrative practices such as performing regular office routines, maintaining records, preparing purchase orders and ordering of supplies and equipment.Administers programs and serves as the primary source of information.
KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:
- Knowledge of Child Development Center or Youth programs and procedures to perform duties such as; provide
information about CDC programs, provide customer support, prepare reports, etc..
- Knowledge of common clerical and administrative practices such as performing regular office routines,
maintaining records, preparing purchase orders and ordering of supplies and equipment.
- Knowledge of filing systems and procedures, the materials covering the activities of the child care centers and
established resource planning procedures in the child care environment.
- Skill in effectively communicating with a diverse population with various social, national, cultural, and
occupational backgrounds.
- Ability to learn money handling techniques and analyze fee collection procedures.
- Ability to utilize several types of software to accomplish a variety of office needs.
PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.
VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment.You will receive credit for all qualifying experience, including volunteer experience. Education ARE YOU USING YOUR EDUCATION TO QUALIFY? If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcripts with the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience; transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation.
FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.How you will be evaluated Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
Your responses to the questionnaire may be compared to the documents you submit. The documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "insufficient information" and you will not receive further consideration for this job.
Applicants who disqualify themselves will not be evaluated further.
Your application will be analyzed by a Human Resources Specialist to determine if you meet the minimum qualification requirements. If qualified, your application will then be evaluated using the USA Hire Standard Assessment (also known as the USA Hire assessment battery).The USA Hire Standard Assessment is a secure, online, competency-based assessment process designed to measure critical general competencies required for successful performance in this position.
USA Hire Assessment Process & Instructions
- Assessment Notification: If you are determined to meet minimum qualifications and are required to take the assessments, you will be notified immediately after submitting your application in USAJOBS. This notification will appear on your application submission confirmation screen and will be sent to the email address associated with your USAJOBS profile.
- Accessing the Assessment: The notification will contain a unique, single-use web link to access the USA Hire system. Do not share this link, as it is tied directly to your application.
- Assessment Window & Deadline: You will generally have 48 hours from the date and time you submit your application to complete the USA Hire assessments. Your specific deadline will be clearly stated in your notification email.
- Tracking Status: You can access your assessment completion status or retrieve your unique assessment link at any time while the assessment window is open by logging into USAJOBS, navigating to "Track this application," and selecting the link to return to the assessment system
Assessment Reuse: If you have previously completed the same USA Hire assessments for another position, your scores may be automatically reused. The system will notify you if you have valid scores on file
How to PrepareApplicants are highly encouraged to visit the USA Hire Applicant Resource Center prior to starting the assessments to review system requirements and access practice materials: USA Hire Applicant Resource Center (OPM) https://support-usahire.opm.gov/hc/en-us
APPRAISALS/AWARDS: Hiring Managers use objective methods and consider previous performance appraisals and awards in the selection process. Current Federal Civilian employees should list any relevant performance related rating and/or awards in your resume. How to apply The complete Application Package must be submitted by 11:59 PM (ET) on 11/13/2026
To preview the Application Questionnaire, please click the following link:https://apply.usastaffing.gov/ViewQuestionnaire/13108315
To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the application questionnaire. Please ensure you click the Submit My Application button at the end of the process.
To apply for this position, you must provide a complete Application Package which includes:
- Your Resume. If you submit more than one resume, only the most recent will be reviewed. The "most recent" is considered the resume with the latest timestamp.
- Resumes may not exceed two pages. The two-page resume ensures the most relevant experience is reviewed and considered, which is a common practice in both the public and private sectors. Resumes exceeding two pages will be removed from consideration. Additional information on how to complete or update your resume may be located here.
- For qualification determination your resume must contain hours worked per week and dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as insufficient, and you will not receive consideration for this position. If you are a current Federal employee or previous Federal employee, provide your pay plan, series and grade, i.e. GS-0301-09. Current Federal Civilian Employees may list any relevant performance related rating (given within the last three years) and/or incentive awards in your resume.
- Do NOT include photographs, inappropriate material, inappropriate content, nor personal information such as age, gender, religion, social security number, etc., on your resume. If the resume you submit contains such information you will not be considered for this vacancy.
- Your name, first and last, MUST be included on your resume.
- A complete Application Questionnaire
- Additional Required Documents (see Required Documents section). Ensure all submitted documents contain your full name.
- Help recruiters find you. Make your resume and profile searchable, which means recruiters may contact you about possible jobs. Additional information may be located here.
OPTIONAL DOCUMENTS:
Performance Appraisals for Current Federal Civilian Employees - Most recent performance appraisals (dated within last 3 years) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable.
Awards for Current Federal Civilian Employees - List any awards received within the last 3 years on the resume.
Note: Applicant must not submit award Notification of Personnel Actions (SF50s).
PLEASE NOTE: It is the applicant's responsibility to verify that information entered and/or uploaded, (i.e., resume) is received, accurate, and submitted by the closing date. You may verify your documents have been processed with your application package successfully. You can access your USAJOBS account to do so by clicking here. Uploaded documents may take up to one hour to clear the virus scan.
Human Resources WILL NOT modify or change any answers submitted by an applicant. Other information This is an acquisition demonstration project position NK-2 equivalent to a GS-5 to GS-7.
Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location.
Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information.
Current Federal Civilian employees may apply for temporary/term positions and if selected, a break in service may be required prior to appointment to the position.
Temporary/Term Appointments: If you are selected for a temporary or term position in the competitive service, your appointment may be extended to the maximum period allowed by law without further competition.
Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected and placed at the highest grade for which they applied. You must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP. Click here to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist.
Priority Placement Program (PPP) Applicant Eligible: PPP Applicants determined well qualified and selected, will be placed at the full performance level. You must include a completed copy of the PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP Applicant. Click here to obtain/download the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your preference). To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this vacancy announcement.
Disabled veteran leave is available to a Federal employee hired on/after 5 Nov 2016, who is a veteran with a service-connected disability rating of 30% or more. For more information, click here.
If you have questions regarding this announcement and have hearing or speech difficulties click here.
