DOT Compliance Manager

Agtegra Cooperative is a local agricultural cooperative headquartered in Aberdeen, SD. It is owned by farmers and ranchers, predominantly in North and South Dakota, with a network of over 70 locations and 850 employees. For more information, please visit www.agtegra.com. At Agtegra, our mission is simple: ‘Do something great for my farm and family that nobody else will do.’ To accomplish this, Agtegra offers diverse career opportunities where employees can grow and work in their local communities. Your personal and professional needs matter here – which is why we offer a variety of competitive benefits to employees, including healthcare and retirement, generous paid-time-off (PTO), family leave, and a clothing allowance just to name a few. It’s not just a job at Agtegra – it’s a place where we invite all employees to Start Here. Grow Here.

POSITION SUMMARY

The DOT Compliance Manager is responsible for developing, implementing, and managing Agtegra Cooperative's transportation compliance programs to ensure adherence with all applicable federal, state, and local regulations governing commercial motor vehicle operations. This position serves as the company's subject matter expert on Department of Transportation (DOT) and Federal Motor Carrier Safety Administration (FMCSA) requirements and works closely with fleet operations, safety, human resources, and management teams to maintain a culture of compliance and safety. The DOT Compliance Manager will oversee driver qualification records, hours-of-service compliance, drug and alcohol testing programs, vehicle maintenance compliance, safety performance monitoring, audit preparation, and regulatory reporting activities. This role is critical to minimizing risk, maintaining operational efficiency, and protecting Agtegra's reputation as a safe and compliant transportation provider.

KEY RESPONSIBILITIES

• Develop, implement, and maintain DOT and FMCSA compliance programs across the organization.
• Ensure compliance with all applicable federal, state, and local transportation regulations by monitoring regulatory changes and communicating impacts to management and operational teams.
• Establish and maintain policies, procedures, and internal controls related to transportation compliance.
• Oversee and maintain driver qualification files for all CDL and non-CDL drivers, ensuring compliance with licensing, medical certification, annual reviews, motor vehicle record checks, required training documentation, and driver onboarding requirements.
• Monitor CDL status, endorsements, restrictions, and expiration dates to ensure ongoing compliance and timely renewal of driver credentials.
• Monitor electronic logging device (ELD) systems and hours-of-service (HOS) compliance, investigate violations, implement corrective actions, and provide training and coaching to drivers and supervisors on regulatory requirements and best practices.
• Track roadside inspections, violations, and corrective actions, and support maintenance teams with inspection-related compliance requirements and recordkeeping.
• Monitor vehicle inspection, repair, and maintenance records and oversee Driver Vehicle Inspection Report (DVIR) processes to ensure compliance with DOT regulations and company standards.
• Conduct internal audits and compliance reviews, monitor Compliance, Safety, Accountability (CSA) scores, and develop and implement strategies to improve regulatory compliance and safety performance.
• Develop and deliver compliance and safety training programs, conduct compliance meetings and communication initiatives, serve as a resource on DOT regulations for drivers, supervisors, and management, and promote a culture of safety, accountability, and regulatory compliance.
• Maintain compliance databases and reporting systems while generating and analyzing compliance metrics, safety trends, and key performance indicators to support organizational goals.
• Prepare compliance status, audit findings, and risk assessment reports for leadership, leveraging data to identify opportunities for process improvement and risk reduction.
• Coach and motivate team members to meet performance standards through coaching, feedback, goal setting, communicating and maintaining fair and consistent application of policies and practices.
• Provide leadership in managing team performance, including setting measurable goals, tracking metrics, and holding employees accountable.
• Adheres to all safety regulations, requirements, policies and procedures, including OSHA regulations, the vehicle policy and fleet safety program and DOT regulations.
• Other duties as assigned.

REQUIRED QUALIFICATIONS

• Bachelor's degree in Transportation, Safety Management, Business Administration, Logistics, Agricultural Operations, or related field preferred.
• Minimum of 5 years of transpotation, fleet safety, DOT compliance, or related experience.
• Minimum of 5 years of progressively responsible leadership or management experience.
• Experience administering FMCSA regulatory compliance programs.
• Experience managing driver qualification files, hours-of-service compliance, and DOT drug and alcohol testing programs.
• Experience preparing for and responding to regulatory audits preferred.
• Experience in agriculture, agronomy, grain, energy, or commercial fleet operations preferred.
• Must be eligible to work in the United States without visa sponsorship.
• Must be 18 years or older.
• English proficiency.
• Valid Driver's License.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to stand; walk; use hands; talk or hear and taste or smell. The employee is frequently required to reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly exposed to fumes or airborne particles and outside weather conditions. The employee is frequently exposed to moving mechanical parts. The employee is occasionally exposed to wet and/or humid conditions; high, precarious places; toxic or caustic chemicals; extreme cold; extreme heat and risk of electrical shock. The noise level in the work environment is usually loud.

Agtegra Cooperative is an equal opportunity employer.