Asset Management Coordinator

The Asset Management Coordinator is an entry-level, supportive role within the Asset Management Department, with occasional involvement in Property Management activities. This position assists with the coordination, collection, organization, and tracking of documentation to support the portfolio's compliance with lender, regulatory agency, partnership, and operating agreement requirements.

The Coordinator will be responsible for completing assigned monthly duties, maintaining accurate records, monitoring deadlines, and assisting with special projects that support the Asset Management and Property Management teams in achieving established portfolio goals and objectives. Responsibilities may include gathering and reviewing property-level financial and operational reports, assisting with basic data analysis, preparing summaries, and identifying items requiring additional review or follow-up.

This position will also assist with the onboarding and offboarding of assets, including collecting, organizing, reviewing, and submitting due diligence documentation to ensure accurate and timely completion of required processes.

The ideal candidate is detail-oriented, organized, proactive, and eager to develop their knowledge of affordable housing, real estate operations, and asset management. This position may also be asked to provide temporary support for corporate or site-level staff as deemed necessary by the supervisor.

The duties listed below illustrate the various types of work that may be performed. The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment associated with this position.

essential job functions

Essential functions for this position relate to the responsibility of assistance with property operations of the assigned property(s), including but not limited to:

• Assist with the onboarding and offboarding of assets to and from the portfolio as needed. May range from assisting with utility account set up and close out, to completing forms required for acquisitions or changes in management, such as GA Department of Community Affairs or HUD Property Info Sheets.
• Assist with Loan Conversions and Equity Installment Requirements
• Utilize Accounting software as needed to perform duties, which is presently YARDI.
• Manage and coordinate projects and programs to ensure high quality end results within given timeframe.
• Review acquisition and disposition documentation for accuracy and route as appropriate.
• General ledger and variance analysis
• Assists with annual Budget process
• Research, compile and summarize information to formulate correspondence and respond to various inquiries from internal and external customers.
• Prepares presentations for internal and external disbursement.
• May be required to travel to sites for inspections.
• Ensures that contracts, letters, and forms from other departments and agencies requiring the signature of senior management are executed and returned in a timely manner and that a copy is maintained on file.
• Handles highly sensitive documents for various business initiatives and maintains confidentiality regarding all documents and information received by or in the possession of the employee.
• Draft and edit written material, ensuring accuracy, neatness, correct punctuation and grammar; recommend changes to improve readability and clarity.
• Maintain confidential files and records.
• Actively promote and ensure clear communication within the department and facilitate inter-departmental communication.
• Accountable for consistent adherence to HDC standards regarding the ethical, responsible, and appropriate use, care, and safeguarding of HDC materials, supplies, resources, and other assets.
• Undertakes and performs other work-related duties as assigned including work in other functional areas to cover absences or provide relief, to equalize peak work periods, or otherwise balance the workload.