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REGULATORY SPECIALIST II (Legal Assistant) - 64085522
MyFlorida
TALLAHASSEE, FL
- $34,760 USD / year
Working Title: REGULATORY SPECIALIST II (Legal Assistant) - 64085522
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887082 - GOVERNMENT ANALYST II
MyFlorida
TALLAHASSEE, FL
Coordinate and/or provide technical assistance to program managers as needed regarding grant management for their units. Identifies problems and recommend solutions to Assistant Deputy…
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OFFICE OPERATIONS MANAGER II - SES - 41000058
MyFlorida
TALLAHASSEE, FL
- $49,667.54 USD / year
…operations, including supervision of the Mail Room’s Administrative Assistant II – SES and all Records’…
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Case Management Assistant PRN
HCA Healthcare
Tallahassee, FL
Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a(an) Case Management Assistant PRN with HCA Florida Capital Hospital you can be a…
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FOOD SUPPORT WORKER - 80082745
MyFlorida
Jacksonville, FL
One year of food service experience; or completion of a program of study from a vocational/ technical school in food service area.
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Park Ranger (Interpretation) - FUL
National Park Service
Jacksonville, FL
- $40,736 to $80,243 USD / year
…workshops, seminars, and conferences to promote the parks education program, to include distance learning. Plan, distribute, and monitor work assignments; evaluate work performance and…
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Lead Medical Assistant
CenterWell
Jacksonville, FL
The Medical Assistant 4 is the first point of contact for patient care. Responsible for administrative duties in addition to patient care. The Medical Assistant 4 assumes ownership and…
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COURT PROGRAM SPECIALIST II - 22009091
MyFlorida
TAMPA, FL
Work independently and collaboratively with the division judge, judicial assistant and fellow Court Program Specialists.
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Assistant Store Manager
Extra Space Storage
Orlando, FL
- $16 USD / hour
The Assistant Store Manager plays a pivotal role in supporting the daily operations of one or more self-storage locations, under the guidance of the District Manager and Store Manager. This…
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Veterinary Assistant Experienced
VCA Animal Hospitals
Cape Coral, FL
- $18 to $20 USD / hour
VCA Chiquita Animal Hospital is hiring an experienced Veterinary Assistant to join our team in beautiful Cape Coral!
Added 1 min ago
AD
Dental Assistant
Aspen Dental
Stroudsburg, PA
- $18 to $20 USD / hour
…dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a…
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Assistant Manager I
Family Dollar
Syracuse, NY
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
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Assistant Manager I
Family Dollar
Westland, MI
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
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Assistant Manager II
Family Dollar
Burns Flat, OK
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
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Nurse Practitioner - Family Medicine/ Pediatrics
Matrix Providers, In
Fort Carson, CO
- $66 to $67 USD / hour
Education: Graduate from an academic program, within the nursing specialty field of study that is accredited by a regional or national nursing accrediting agency recognized by the…
Added 9 mins ago
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Medical Assistant II, Urogynecology
Sutter Health
Modesto, CA
- $27.89 to $39.04 USD / hour
Other: Graduate of a Medical Assistant program (Must present diploma within 90 days)
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General Manager(01846) 5509 Bendt Dr
Domino's
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…pizza experience required as we have a fully developed training program that will set you up for success. Build work experience in management and customer service that will help you go…
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Assistant Manager(06354)- 3100 S Sheridan Blvd., Unit N
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Denver, CO
…forward. Domino's Pizza is hiring leaders like you for our Management Training Program. It's a tough job, one that needs a natural like you. Of course, you'll need some skills - judgment,…
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General Manager(05144) - 1820 Dunlawton Ave
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We offer a chance for professional growth by requiring all our Assistant Managers to be trained and certified through our unique Management Development Program. If you have limited…
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Assistant Manager(02624) 1494 N Main St
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…drivers and today are successful Domino's franchise owners. From Assistant Manager to General Manager, General Manager to District Manager or even Franchisee or Manager Corporate…
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Assistant Manager(02792) 233 Dundee Ave
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Assistant Manager(02785)
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Plainfield, IL
- $15.5 to $20 USD / hour
We are currently seeking motivated individuals with restaurant management experience or anyone with leadership qualities with the motivation to grow. Motivated to assist in growing our…
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Assistant Manager(02765)
Domino's
Highwood, IL
- $15.5 to $20 USD / hour
We are currently seeking motivated individuals with restaurant management experience or anyone with leadership qualities with the motivation to grow. Motivated to assist in growing our…
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Assistant Manager(09673) 218 W Lincoln Hwy
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Schererville, IN
…drivers and today are successful Domino's franchise owners. From Assistant Manager to General Manager, General Manager to District Manager or even Franchisee or Manager Corporate…
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Shift Manager (03024) - 6 Clinton St
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…every day. This is the first step to becoming a part of our Management Program. It's a tough job, one that needs a natural like you. Of course, you'll need some skills - judgment, math and…

AECOM

Administrative Assistant

Middleton, WI, United States

$26 to $35 USD / hour

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Job details

Pay: $26 to $35 USD / hour
Experience: High school degree and 6 years of experience.
Posting language: English
Posted: Nov 5, 2026

Original job description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM is seeking an organized and proactive Administrative Assistant to support multiple business lines in our Middleton, Wisconsin office, primarily supporting the Transportation business line. This position will provide essential administrative and operational support, helping maintain efficient office operations, coordinate employee onboarding, support business development activities, and assist with workplace safety initiatives. The ideal candidate is detail-oriented, resourceful, and comfortable managing multiple priorities while working with employees, project managers, and business leaders across the office.

Key Responsibilities

Office Administration and Operations

Provide general administrative support, including correspondence, scheduling, mail, shipping, office supplies, and invoice processing.
Coordinate professional association payments, including ACEC and TDA, and assist with monthly WisDOT Notices of Intent (NOIs).
Coordinate office maintenance, cleaning, and facility requests with the landlord and facilities management.
Support town halls, team meetings, employee luncheons, and other office events.

Employee Onboarding

Coordinate new hire onboarding activities, including badges, office access, headshots, company swag, safety/PPE, and office procedures.
Assist with I-9 documentation coordination and communicate with hiring managers and assigned employee buddies to support a smooth onboarding experience.

Business Development and Marketing Support

Assist with Salesforce activities, client mailings, luncheons, and other business development initiatives.
Support marketing activities, including career fairs, GP2W initiatives, and event coordination.
Assist with marketing invoicing and administrative support for Workbench, CARS, and MW Contracts.

Safety and Office Coordination

Serve as the local office SH&E administrative lead, coordinating Safety Committee activities and supporting Floor Wardens.
Coordinate evacuation drills, emergency preparedness, and maintenance of office safety kits and fire extinguishers in collaboration with the landlord and BGIS.

Qualifications

Minimum Requirements

High school degree and 6 years of experience.

Preferred Qualifications

Associate's or bachelor's degree in Business Administration, Office Administration, or a related field.
Experience providing administrative support in an engineering, construction, transportation, or professional services environment.
Demonstrated experience coordinating office operations, employee onboarding, invoice processing, meetings, and internal events.
Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook; experience with Salesforce, SharePoint, Workbench, or similar business systems is desirable.
Experience supporting business development, marketing, and client engagement activities, including mailings, luncheons, career fairs, and professional association events.
Experience coordinating office facilities, workplace safety programs, emergency preparedness, and employee safety initiatives.

Additional Information

This role does not provide Visa Sponsorship

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

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More about this job

Skills

Onboarding
Sales
Office administration
Administrative support
Scheduling
Cleaning
Documentation
Salesforce
Collaboration
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft SharePoint
Leadership

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