ACCOUNTS RECEIVABLE SPECIALIST

NOW HIRING: Finance & Accounting Dept

JOB TITLE: ACCOUNTS RECEIVABLE SPECIALIST

LOCATION

Camarillo, California EMPLOYMENT

Full-time, Non-Exempt

PAY RANGE

$28.85 to $36.06 per hour.

REPORTS TO

Controller

About Advanced Motion Controls:

Advanced Motion Controls designs and manufactures servo drives and motion control products at our headquarters in Camarillo, California. Our products are used in demanding applications across robotics, industrial automation, medical, aerospace, and defense.

POSITION REQUIREMENTS SUMMARY:

Will own billing, cash application, and collections for a precision motion control manufacturer. We’re looking for an Accounts Receivable Specialist to own our order-to-cash cycle, from getting accurate invoices out the door to applying payments and keeping past-due balances under control. You’ll be the go-to contact for customers on billing and payment questions and will work closely with Sales, Customer Support, Operations, and Shipping to resolve issues quickly.

You’ll join a small, hands-on Finance team working in Microsoft Dynamics 365 Finance & Supply Chain Management, where your work is visible and makes a direct difference. This role is a great fit if you’re detail-oriented and organized, comfortable managing a large and varied customer portfolio, and bring a professional, persistent approach to collections.

ESSENTIAL JOB DUTIES & REQUIREMENTS:

• Billing and invoicing. Issue accurate, on-time invoices based on shipments and customer PO terms, process credit memos and billing corrections, and deliver invoices through each customer’s preferred channel (email, portal, EDI, or mail).
• Cash application. Post check, ACH, wire, and credit card payments promptly, and resolve unapplied cash, short pays, and overpayments.
• Collections and credit risk. Work the AR aging, follow up on past-due accounts by phone, email, and customer portals, negotiate payment arrangements, escalate seriously delinquent accounts, and flag early signs of credit risk to Finance and Sales leadership.
• Customer support. Answer customer questions on invoices, statements, and balances, issue regular statements, and resolve billing disputes with Sales, Customer Support, Operations, and Shipping.
• Close and reporting. Reconcile the AR subledger to the general ledger weekly, complete AR month-end activities including bad debt reserve analysis, support audit requests, and prepare daily cash receipts plus AR aging, DSO, and collections reports.
• Process improvement. Recommend ways to reduce DSO, improve cash application accuracy, and streamline collections.
• Additional job duties as assigned.
• This is a full-time position located at our Camarillo facility. Schedule: Monday through Friday 8:00a to 5:00p, with additional hours and days as required, including coming in early, staying late and working weekends.

REQUIRED QUALIFICATIONS:

• 2+ years of AR, billing, or collections experience in a business-to-business environment.
• Hands-on experience with cash application, invoicing, and collections follow-up.
• Minimum education: Associate’s degree in Accounting, Finance, or Business, or equivalent experience.
• Experience in an ERP or accounting system such as Microsoft Dynamics, NetSuite, or SAP.
• Solid Excel skills, including sorting, filtering, pivot tables, and reconciliations.
• Strong organization and the ability to handle high transaction volume across many accounts.
• Clear, professional communication and comfort talking with customers about payment.
• A sharp eye for detail in data entry, reconciliation, and documentation.
• We are ITAR Registered. Hired candidate must be a US Citizen or Lawful Permanent Resident.

PREFERRED QUALIFICATIONS:

• Experience with Dynamics 365 Finance & Supply Chain Management or Business Central.
• A background in manufacturing, industrial distribution, or technology.
• Experience with customer payment portals such as Ariba, Coupa, or Tungsten/OB10.
• EDI invoicing, electronic remittance, or automated cash application experience.
• Working knowledge of multi-state sales tax as it applies to invoicing.
• Experience supporting month-end close.

WHAT SUCCESS WILL LOOK LIKE (Including but not limited to)

• Invoices go out accurately and on time after shipment.
• Payments are applied within one business day of receipt.
• DSO stays within target and trends down over time.
• Past-due accounts get consistent, documented follow-up and timely escalation.
• The AR subledger ties to the GL, with discrepancies resolved before month-end close.
• Billing disputes are resolved quickly without straining customer relationships.

PAY RANGE: $28.85 to $36.06 per hour.

Advanced Motion Controls considers several factors when extending an offer of employment, including but not limited to: the candidate’s education/training, work experience, knowledge, skills and abilities, responsibilities of the position, internal pay equity, as well as market and business considerations.

ADVANCED Motion Controls prohibits discrimination or harassment based on the following categories: race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, and any other status protected by state or federal law. ADVANCED Motion Controls is ITAR Registered (International Traffic In Arms Regulations). Any candidate we hire must be a US Citizen or Lawful Permanent Resident.

NOTE TO STAFFING AGENCIES AND RECRUITERS: Advanced Motion Controls does NOT accept unsolicited resumes from any external agency for the placement of any position. Unsolicited resumes submitted by agencies and received by Advanced Motion Controls will be considered the property of Advanced Motion Controls and may be contacted and engaged with directly by Advanced Motion Controls, with no placement fee due. Advanced Motion Controls will NOT pay a placement fee or any other fees to any third-party agency, firm or recruiter who is not specifically retained with a signed fee agreement by Advanced Motion Controls’ Human Resources Manager and instructed to conduct a candidate search. Please do NOT forward unsolicited resumes to our website or to any Advanced Motion Controls employee. Advanced Motion Controls will NOT be responsible for any fees associated with unsolicited resumes.