Medical Records Transfer Assistant

Position Title: Temporary Medical Records Transfer Assistant ** must submit a current physical exam (CPE) and fit-for-duty statement completed within the past six months.* Location: Newburgh, NY 12550 Schedule: Monday – Friday, 8:30 AM – 4:30 PM Pay Rate: $22.00 – $24.00 / hour Duration: Temporary (ASAP start through project completion) Position Summary We are seeking a detail-oriented Temporary Medical Records Transfer Assistant to assist in transferring patient records from our legacy electronic medical record (EMR) system to our new platform. This role requires strong computer literacy, high accuracy, and strict adherence to patient privacy standards while performing repetitive file management tasks.

Key Responsibilities

• Log into the legacy medical record system and locate designated patient files.
• Download documents or use print-to-PDF functions to capture records.
• Rename files according to strict, specified naming conventions (including required document labels and extensions).
• Upload files to the correct patient profile and document category within the new EMR system.
• Verify that all uploaded files are complete, clear, correctly named, and matched to the appropriate patient.
• Maintain an active tracking log of completed transfers and flag missing, corrupt, or duplicate records.
• Adhere strictly to privacy policies and HIPAA compliance standards for handling confidential health information.
• Consistently meet daily productivity targets while maintaining a high standard of accuracy.

Must-Have Qualifications

• Computer Savvy: Comfortable navigating multi-window environments, managing folders, downloading/saving PDFs, and handling web-based applications.
• File Management Experience: Proven experience downloading, systematically renaming, and uploading files to target destinations.
• EMR/EHR Experience: Prior experience with Electronic Medical Record systems is highly preferred.
• Attention to Detail: Ability to follow step-by-step instructions precisely and consistently.
• Reliability & Efficiency: Able to execute routine, repetitive tasks efficiently without loss of accuracy.
• Confidentiality: Strong commitment to keeping patient information fully secure and private.

Pay Details: $22.00 to $24.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.