Job Title: Project SchedulerJob DescriptionThe Project Scheduler is responsible for creating, integrating, and maintaining detailed project and outage schedules for large capital initiatives, maintenance work, and engineering and construction projects. This role manages the scheduling interface with contractors, supports the corporate work management system, and provides clear, data-driven schedule reporting to project and outage management teams. The Project Scheduler analyzes critical paths, evaluates schedule changes and impacts, performs what-if scenarios, and supports project execution and controls by applying professional judgment to issues related to cost, coordination, and timelines. The position also contributes to the development, implementation, continuous improvement, and oversight of scheduling and reporting services across multiple business units.
Responsibilities
- Create and maintain fleet-wide project and outage schedules for capital, maintenance, construction, and engineering projects.
- Manage the overall corporate scheduling structure to ensure consistency and alignment with business processes.
- Collect detailed schedule information from subject matter experts, sequence work activities, and establish logical relationships and dependencies.
- Monitor milestone requirements and scheduling constraints and proactively identify potential issues or risks.
- Report schedule concerns to project and outage managers and facilitate coordination with managers and subject matter experts to develop recovery strategies.
- Meet regularly with project and outage managers to provide schedule status updates, evaluate critical paths, and assess future schedule performance.
- Meet with crews, superintendents, contractors, and field teams to obtain accurate schedule progress updates and incorporate them into project plans.
- Conduct workshops with project teams and contractors to develop schedule recovery plans and adjust project timelines as needed.
- Create clear and comprehensive project schedule narratives, milestone summaries, and schedule reports for project teams and management.
- Analyze the impact of schedule changes, perform what-if analyses, and recommend mitigation strategies to address delays, risks, or resource constraints.
- Assist with project and outage execution and controls by ensuring schedules reflect current scope, constraints, and priorities.
- Exercise independent professional judgment when solving scheduling problems and coordinating issues related to cost, coordination, and timelines.
- Collaborate with project managers, subcontractors, and internal teams to resolve scheduling conflicts and maintain realistic project timelines.
- Integrate business process requirements into project schedules to support effective planning, execution, and reporting.
- Adapt schedules to accommodate various project delivery methods, including design-build, design-bid-build, informal bids, and material purchases.
- Work closely with the project management team to identify schedule deviations and trends and support timely corrective actions.
- Create and use Primavera P6 Reflections to support detailed critical path evaluation and scenario planning.
- Assist with administration, functionality, documentation, and training related to Primavera P6 software for the engineering and construction business unit.
- Maintain Project Development Plan (PDP) schedules for projects and outages and develop PDP reports for project managers and management staff.
- Review assigned project managers projects in the capital PDP portfolio to identify potential issues and keep project managers informed.
- Review project data in the portfolio management tool (OPPM) and work with project managers to update data and resolve discrepancies.
- Ensure schedule data remains current, and confirm on a bi-weekly basis that all data between OPPM and Primavera P6 is accurate and up to date.
- Provide scheduling services and support to other business units and groups across the organization.
- Deliver scheduling support services for maintenance projects, ensuring alignment with operational requirements.
- Support client relationship management and client communication by providing clear, timely schedule information throughout the project life cycle.
- Contribute to scope development, schedule management, budget awareness, and overall project coordination to help ensure successful project delivery.
Essential Skills
- At least 4+ years of dedicated project scheduling experience using Primavera P6.
- Proven experience creating, developing, maintaining, updating, and analyzing project schedules in Primavera P6.
- Experience supporting capital projects, outage projects, construction projects, maintenance projects, or engineering and construction project schedules.
- Strong understanding of Work Breakdown Structure (WBS), activity sequencing, logic ties, milestones, schedule constraints, and schedule update processes.
- Experience performing critical path analysis and identifying schedule impacts, risks, delays, and recovery needs.
- Demonstrated ability to support multiple project managers and projects simultaneously while maintaining schedule quality and accuracy.
- Experience coordinating and leading project managers, contractors, subject matter experts, crews, superintendents, or field and construction teams to gather schedule progress updates.
- Experience creating schedule reports, schedule narratives, milestone updates, and progress summaries for project teams and management.
- Proficiency with Microsoft Office tools, especially Excel for reporting, as well as Outlook and Word.
- Ability to integrate business processes into project schedules and adapt schedules to different project delivery methods.
- Strong analytical, problem-solving, and organizational skills with the ability to exercise independent professional judgment on schedule-related issues.
- Effective communication skills, both written and verbal, to present schedule information clearly to technical and non-technical stakeholders.
Additional Skills & Qualifications
- Degree in engineering, construction management, project management, or a related field preferred; equivalent scheduling or project controls experience is acceptable.
- Experience with portfolio management tools such as OPPM for reviewing and updating project data.
- Familiarity with scope development, scope management, and overall project life cycle management.
- Experience with project coordination, client relationship management, and client communication in a utility or engineering environment.
- Understanding of budgeting and budget management concepts as they relate to schedule planning and project controls.
- PMP certification or experience as a certified project manager is a plus.
- Experience with projects across greenfield, brownfield, power generation, and transmission and distribution environments.
- Ability to conduct training and provide documentation for scheduling tools and processes.
- Comfort working in a smaller, collaborative engineering environment where full-scope projects are executed in-house.
Work EnvironmentThis role is tied to the headquarters in Winchester, Kentucky, with a standard schedule of approximately 8:00 a.m. to 5:00 p.m. A hybrid work arrangement is available for candidates based near headquarters, and fully remote work may be considered for exceptionally strong candidates. Occasional travel from headquarters to project sites is required for kickoff meetings and on-site coordination, though this is not frequent. Projects span a variety of environments, including greenfield and brownfield sites, power generation facilities, and transmission and distribution infrastructure. The organization offers long-term stability, with a substantial pipeline of approved grid expansion and hardening projects and a culture where employees often build long careers. The work environment emphasizes a family-oriented, team-focused culture within a smaller cooperative structure of roughly 700 employees, where internal engineering teams execute full-scope projects in-house rather than subcontracting most engineering work. The role is supported by comprehensive benefits, including competitive medical, dental, and vision coverage with immediate eligibility, a retirement plan featuring automatic contributions and matching after a short service period, and vacation and sick leave that begin on day one to support work-life balance. Relocation assistance may be available for candidates moving to the area. Job Type & LocationThis is a Contract position based out of Winchester, KY. Pay and BenefitsThe pay range for this position is $50.00 - $74.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract position based out of Winchester, KY. Application DeadlineThis position is anticipated to close on Nov 27, 2026. Workplace TypeThis is a hybrid position in Winchester,KY.About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
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Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
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