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J
Bridge Project Manager
Jobot
Chicago, IL
- $100,000 to $125,000 USD / year
Our client is a well-established, multidisciplinary civil engineering consulting firm that partners with public agencies and communities on infrastructure projects designed to improve…
Added just now
New Equipment Project Manager
ANAHEIM, CA
We provide opportunities, training, and resources, that build leadership and capabilities in Sales, Field, Engineering and Major Projects and our Employee Scholar Program is a notable point…
Added 1 min ago
HI
Engineering Manager - Secure Access
Hatch IT
Remote, United States
- $140,000 to $170,000 USD / year
hatch I.T. is partnering with Babel Street to find an Engineering Manager. Please see details below:
Added 1 min ago
Regional Quality Manager
Prairie Farms Dairy, Inc.
Kosciusko, MS · Little Rock, AR · Fort Smith, AR · Fayetteville, AR · Hammond, LA
…supporting the Prairie Farms Dairy Quality and Food Safety Program at a corporate level as well as assisting and supporting the plants under the assigned…
Added 1 min ago
Data Scientist III - FCRM Risk Modeling
TD Bank, N.A.
Remote, United States
Undergraduate degree or advanced technical degree preferred (e.g., math, physics, engineering, finance or computer science) Graduate's degree preferred with either progressive project work…
Added 1 min ago
TV
Capital Projects Manager
Trinity Valley Community College (TX)
Athens, TX
- $68,177 to $74,994.72 USD / year
…management, business administration, public administration, engineering, architecture, facilities management, or a related…
Added 1 min ago
Facilities Manager - Plant 10
Howmet Aerospace
Whitehall, MI
Howmet Engines seeks an experienced professional to join our team! The Maintenance and Facilities Engineering Manager will apply Lean Manufacturing and other continuous improvement…
Added 2 mins ago
Traveling Retail Construction Superintendent
Sevan Multi-Site Solutions, Inc.
Cincinnati, OH · Dallas, TX · Fort Worth, TX · Indianapolis, IN · Memphis, TN · Killeen, TX · Plano, TX · Cleveland, OH · Columbus, OH · Fort Wayne, IN · Knoxville, TN · Louisville, KY · Modesto, CA · Minneapolis, MN · Santa Fe, NM · Orlando, FL
Sevan Multi-Site Solutions is a veteran-owned business that provides construction, program management, real estate & site development, and architecture & engineering services for…
Added 2 mins ago
HH
Manager, Facilities & General Affairs
HITACHI HIGH-TECH AMERICA, INC.
Hillsboro, OR
- $110,089 to $151,372 USD / year
POSITION TITLE: Manager, Facilities & General Affairs DIV/DEPARTMENT NAME: (HTA) Corporate CSR/GA
Added 3 mins ago
Utility Solar Technician I - (Rosamond, CA)
NovaSource Power
Rosamond, CA
NovaSource’s comprehensive approach to total asset optimization in addition to O&M services includes value engineering, performance analysis, strategic supply chain management, and advanced…
Added 3 mins ago
OH
Product Manager, Lucie Platform
Oscar Health
NY
- $135,792 to $178,227 USD / year
As a Product Manager, you will partner closely with User Research, Product Design, Engineering, and Operations to improve workflows and tooling for the team of Benefit Guides and Brokers…
Added 3 mins ago
DoW Project Manager
Dark Wolf Solutions
Arlington, VA
Dark Wolf is looking for a Project Manager to join our team. The successful candidate will be leading the support of a growing IT program under an established contract vehicle. Day to day…
Added 3 mins ago
SC
Lead Systems Engineer - Design
SmartTech Contracting LLC
Remote, United States
- $120,750 to $144,637.5 USD / year
…colocation and hyperscale data centers operating at national program scale. As a Master Systems Integrator (MSI), we unify controls construction (DDC, PLC, SCADA) with software engineering,…
Added 4 mins ago
Client Reporting Senior Analyst- Global Credit Operations
Bank of America, National Association
United States
Creates and maintains required standard documentation including metadata, detailed workflows documenting program, and desktop procedures
Added 4 mins ago
Senior Quality Assurance Specialist
Bechtel
Richland, WA
The Senior Quality Assurance (QA) Specialist/Engineer will report to the Independent Assessment Manager in the Quality Assurance Organization and will support the engineering, procurement…
Added 4 mins ago
Manufacturing Manager
Hyve Solutions Corporation
Las Vegas, NV
Hyve Solutions transforms complex engineering challenges into production reality for technology innovators building AI, cloud, and connected infrastructure. As a US-based manufacturing…
Added 5 mins ago
Regional Quality Manager
Prairie Farms Dairy, Inc.
Kosciusko, MS · Little Rock, AR · Fort Smith, AR · Fayetteville, AR · Hammond, LA
…supporting the Prairie Farms Dairy Quality and Food Safety Program at a corporate level as well as assisting and supporting the plants under the assigned…
Added 5 mins ago
Senior Full-Stack Software Developer
Beckman Coulter, Inc.
Austin, TX
This position reports to the Software Engineering Manager and is part of the Commercial Operations Technology Team and will be fully remote.
Added 5 mins ago
SRE Transport – VPN/Firewall
LEIDOS, INC.
Norfolk, VA
…our team to support the SMIT mission, the largest IT services program for the United States Navy. As part of the Leidos team, you will play a pivotal role in delivering the Navy-Marine…
Added 5 mins ago
Architect/Designer
Wight & Company
Darien, IL
…We’re a nationally recognized, award-winning architecture, engineering, and construction firm known for a dynamic company culture that fosters innovation and challenges the status quo, and…
Added 6 mins ago
AG
Supply Planning Manager
Ardagh Group
Chicago, IL
- $111,900 to $167,900 USD / year
…This role will work closely with plant Production Control and Engineering Managers, as well as the Demand Planning and Procurement teams, to develop capacity planning models in support of…
Added 6 mins ago
Senior Data Analyst
Stable Kernel
Atlanta, GA
Bridging communication gaps between business, engineering, and executive stakeholders.
Added 6 mins ago
Materials Project Manager (B4)
Applied Materials
Santa Clara, CA · Santa Clara
Applied Materials is the global leader in materials science and engineering solutions that are at the foundation of virtually every new semiconductor chip and advanced display in the world.…
Added 7 mins ago
Project Manager - Industrial Automation
Atlas OT
Centennial, CO
We are expanding our project execution team with a Project Manager who understands the realities of industrial automation work - someone who can bridge engineering, construction, and client…
Added 7 mins ago
Sr. Project Manager
Atlas OT
Centennial, CO
As a Sr. Project Manager in Controls & Electrical Engineering, you will lead project delivery across Atlas OT’s portfolio of offerings. You will own project execution strategy, resource…

Actalent

Project Coordinator

Kansas City, MO, United States

$21 to $24 USD / hour

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Job details

Pay: $21 to $24 USD / hour
Posting language: English
Posted: Nov 9, 2026

Original job description

Job Title: Project Administrative CoordinatorJob DescriptionThis role provides comprehensive administrative and document control support for project teams, with a strong focus on managing project documentation, tracking project progress, and coordinating day-to-day project administration. The Project Administrative Coordinator helps ensure projects run smoothly by maintaining organized records, supporting communication across stakeholders, and assisting with various clerical and coordination tasks.

Responsibilities

Organize, update, and maintain project files to ensure accurate and accessible records.
Maintain and monitor the project email inbox, routing messages and responding as appropriate.
Perform document control and document management activities as the primary focus of the role, including organizing, tracking, and updating project documents.
Track project status and prepare monthly progress reports for project teams and leadership.
Work with project specifications, changes, and final documentation to support project completion and closeout.
Facilitate and respond to questions regarding projects by researching and providing relevant information.
Maintain project tracking systems to monitor schedules, deliverables, and milestones.
Record and distribute minutes from project manager meetings to ensure clear communication and follow-up.
Answer incoming phone calls and direct them to the appropriate team members.
Read, sort, and route incoming mail to the appropriate recipients.
Collect bills and invoices and route them for processing as needed.
Type and format memos, correspondence, reports, and other documents using Microsoft Office applications.
Make travel arrangements for team members, including transportation and accommodations.
Prepare outgoing mailings and labels, including emails, physical mail, and faxes.
Organize and maintain both physical and electronic filing systems for project and department documents.
Coordinate client or vendor lunches, including scheduling, set-up, and clean-up.
Reserve conference rooms and coordinate with internal support departments for meetings and events.
Order and maintain office and project supplies to support daily operations.
Arrange equipment maintenance or set-up to ensure smooth functioning of office and project equipment.
Maintain the department calendar and roster, including meetings, deadlines, and team information.
Provide occasional project assistance for managers, including administrative and coordination tasks.
Assist in creating and editing PowerPoint presentations for internal and external use.
Use Microsoft Access to store, retrieve, and manage project-related data.
Help coordinate clerical and administrative needs for special projects and initiatives.
Complete weekly timecards accurately and on time.
Make copies and distribute printed materials as needed for meetings and project work.
Perform additional duties as assigned by the supervisor to support the overall success of the group and organization.

Essential Skills

Advanced knowledge of Microsoft Word for creating and formatting professional documents.
Advanced knowledge of Microsoft Excel for data entry, tracking, and reporting.
Advanced knowledge of Microsoft Access for storing, retrieving, and managing data.
Advanced knowledge of Microsoft PowerPoint for preparing presentations.
Experience with document control and document management processes.
Experience supporting construction, engineering, EPC, or construction administration projects.
Project coordination and project management support experience.
Strong data entry skills with a high level of accuracy.
Excellent organizational skills with the ability to maintain orderly files and systems.
Strong attention to detail to ensure accuracy in documents and project records.
Effective written and verbal communication skills for interacting with internal and external stakeholders.
Ability to handle multiple tasks and priorities simultaneously in a fast-paced environment.

Additional Skills & Qualifications

Experience working in environments related to construction, engineering, or EPC projects.
Familiarity with project administration and project tracking tools.
Experience coordinating meetings, travel, and events.
Comfort working with cross-functional teams and internal support departments.
Ability to take clear and concise meeting minutes and follow up on action items.
Proactive and flexible approach to taking on additional duties as needed.

Work EnvironmentThe role operates in a professional office environment that supports construction, engineering, and EPC-related projects. You will work extensively with Microsoft Office applications, including Word, Excel, Access, and PowerPoint, as well as email and other standard office technologies. The position involves regular interaction with project managers, internal support teams, clients, and vendors. Typical work includes managing electronic and physical files, coordinating meetings and conference room reservations, organizing mailings, and supporting day-to-day project administration. The environment emphasizes organization, accuracy, and responsiveness, with a focus on meeting project deadlines and supporting collaborative team efforts. Job Type & LocationThis is a Contract to Hire position based out of Kansas City, MO. Pay and BenefitsThe pay range for this position is $21.00 - $24.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract to Hire position based out of Kansas City, MO. Application DeadlineThis position is anticipated to close on Nov 23, 2026. Workplace TypeThis is a fully onsite position in Kansas City,MO.About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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More about this job

Skills

Document management
Leadership
Documentation
Communication skills
Microsoft Office
Scheduling
Equipment maintenance
Editing
Microsoft PowerPoint
Presentation skills
Microsoft Access
Microsoft Word
Microsoft Excel
Data entry
Reporting
Project management
Organizational skills
Attention to detail

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