Jobs in the United States

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Added 1 min ago
MC
Associate Planner/Planner/ Senior Planner
Metropolitan Council
Minneapolis, MN
- $39.69 to $64.41 USD / hour
…3,000 people, and provides ridership through an integrated network of buses and light rail, as well as resources for those who carpool, vanpool, walk, or bike in the Twin…
Added 1 min ago
Automation System Integrator
USA Oxy USA Inc
Casper, WY
Ability and willingness to work 12-hour shifts, including nights, weekends, holidays and participate in an on-call rotation when needed
Added 2 mins ago
Senior Controls Engineer
DMG SC INC
Orange, CA
…markets. We offer product expertise, technical and application support, system design and operational support thereby meeting our clients’ specific needs and requirements. As part of the…
Added 3 mins ago
W
Cloud Security Engineer
WorkWave
Remote, United States
- $120,000 to $145,000 USD / year
We are seeking a proactive, hands-on Cloud Security Engineer to serve as the primary security partner for our Engineering and DevOps teams. In this role, you will be the "North Star" for…
Added 4 mins ago
Quality Control Operations Manager - Food Distribution Center
Target Corporation
Lake City, FL · Denton, TX · Windsor, CT · West Jefferson, OH · Upper Marlboro, MD · Cedar Falls, IA
…beverages. As a Quality Control Operations Manager, you will support Target’s efforts to identify, prioritize and minimize areas of quality and food safety risk by evaluating and analyzing…
Added 5 mins ago
TL
Transportation Engineering Intern
T.Y. Lin International
NY
- $23 to $26 USD / hour
…throughout the Americas, Asia, and Europe, the firm provides support on projects of varying size and complexity. Together, we enhance conventional designs with smarter, more resilient…
Added 6 mins ago
SI
SAP NS2 Senior DevOps Engineer
SAP IT Business Systeme
Austin, TX
- $131,000 to $271,600 USD / year
All internals must have manager’s approval to transfer
Added 7 mins ago
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Sr. Flight Controls Engineer
Actalent
Bingen, WA
- $147,846 to $236,317 USD / year
Support flight envelope expansion so the aircraft operates safely within aerodynamic and structural limits.
Added 7 mins ago
Sr. Mechanical Design Engineer
Actalent
Bingen, WA
…focus on new composite components such as radomes and ground support equipment. Youll take designs from concept through production ready documentation, making sound technical decisions with…
Added 7 mins ago
AC
B2B Product Marketing Manager
Aston Carter
Woodinville, WA
- $55 to $65 USD / hour
Point of contact with agencies, engineering, and industrial design teams to produce precise product renderings and icons.
Added 8 mins ago
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Controls Engineer III (Robotics Automation)
Actalent
Spokane, WA
- $70 to $85 USD / hour
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to…
Added 8 mins ago
IT Systems Operations Manager
Pyrotek
Spokane, WA
Bachelor's degree in Information Systems, Computer Science, Engineering, or a related field, plus a minimum of seven (7) years of progressive experience in IT operations, infrastructure,…
Added 8 mins ago
LTL Product Manager, Amazon Freight Pricing, Amazon Freight
Amazon
Bellevue, WA
…initiatives across customer segments, transportation products, and network capabilities by leveraging market intelligence, carrier economics, shipment characteristics, and advanced…
Added 8 mins ago
Sr Prd Mgr - Tech Inbound Plan, Amazon Shipping
Amazon
Bellevue, WA
You'll work at the intersection of science, engineering, and operations - translating complex operational reality into clear product requirements, and turning forecasting models and…
Added 8 mins ago
Principal, Global Data Center Planning
Meta
Bellevue, WA
…of data center planning, demand forecasting, infrastructure engineering, supply strategy. You will own our data center planning strategies and recommendations, drive cross-org alignment,…
Added 8 mins ago
Senior Applied Scientist, Leo Security
Amazon
Bellevue, WA
Amazon Leo is a constellation of Low Earth Orbit satellites that will provide low-latency, high-speed broadband network connectivity to unserved and underserved communities around the world.
Added 8 mins ago
Principal Program Manager, ASCS Product & Tech
Amazon
Bellevue, WA
…businesses move goods through Amazon's logistics and transportation…
Added 8 mins ago
Program Manager, Automation Solutions - NA (L4), Sustaining Technology Engineering (STE), GES Sustainability & Automation
Amazon
Bellevue, WA
Sustaining Technology Engineering (STE), within GES Sustainability & Automation, keeps Amazon’s deployed automation and robotics technologies reliable, standardized, and continuously…
Added 8 mins ago
Lab and Build Engineer II, Battery Design, Amazon Leo
Amazon
Redmond, WA
…lab capacity, tightening processes, and building the team to support higher volumes. This role is the hands-on backbone of the lab: it keeps equipment, consumables, builds, and tests…
Added 8 mins ago
AC
Sr. Recruiter
Aston Carter
Redmond, WA
- $50 USD / hour
…on Go-To-Market and Corporate Functions, and one focused on Engineering leadership…
Added 8 mins ago
Principal Solution Architect (SAP BRIM)
Lumen
Olympia, WA
Lumen is the trusted network for the AI‑powered world, connecting people, data, and applications through our expansive fiber network and connected ecosystem. We enable secure,…
Added 8 mins ago
Lead Information Security Engineer - Red Team
Lumen
Olympia, WA
Lumen is the trusted network for the AI‑powered world, connecting people, data, and applications through our expansive fiber network and connected ecosystem. We enable secure,…
Added 8 mins ago
Assistant Director for Applicant Engagement
Thomas Jefferson University
Philadelphia, PA
…internal administrative and academic partners, and our external network of vendors and service…
Added 8 mins ago
IT Project Manager Cybersecurity
Humana
Olympia, WA
…Security, Security Operations, Incident Response, Cloud Security, Network Security, Cyber Risk, Governance, Product Security, Application Security, or Security…
Added 8 mins ago
Senior IT Project Manager Cybersecurity
Humana
Olympia, WA
…Security, Security Operations, Incident Response, Cloud Security, Network Security, Cyber Risk, Governance, Product Security, Application Security, or Security…

Actalent

Project Administrator

Petaluma, CA, United States

$25 to $26.5 USD / hour

Apply on careers.actalentservices.com About employer

Applications open in a new tab.

Job details

Pay: $25 to $26.5 USD / hour
Experience: Minimum 13 years of administrative experience in an office or professional environment.
Posting language: English
Posted: Nov 12, 2026

Original job description

Job Title: Administrative AssistantJob DescriptionThis Administrative Assistant role supports a professional consulting services organization that delivers planning, engineering, architecture, interior design, landscape architecture, surveying, environmental sciences, project management, and project economics for infrastructure and facilities projects worldwide. As busy season approaches, you will provide critical office administrative support, focusing on accurate data entry, client communication, document handling, and file maintenance. This position is ideal for a highly organized self-starter who enjoys working with data, learning new software programs, and contributing to a collaborative professional office environment.Responsibilities

Perform high-volume and accurate data entry and order entry to support project and administrative workflows.
Provide general administrative assistance, including clerical support, document preparation, and correspondence handling.
Communicate professionally with clients and internal teams by phone and email, ensuring timely and clear information exchange.
Update, organize, and maintain physical and electronic files, including scanning, filing, and document control activities.
Cross-reference data from multiple sources to verify accuracy and completeness of records and project information.
Support project coordination and project administration tasks as needed, helping to track documentation and timelines.
Assist with compliance-related documentation and recordkeeping to support internal processes and standards.
Use Microsoft Office Suite and Adobe Acrobat to create, edit, and manage documents, spreadsheets, and presentations.
Provide administrative support to various departments, ensuring smooth day-to-day office operations.
Deliver excellent customer service to internal and external stakeholders, maintaining a professional and positive demeanor.
Manage time effectively and work with minimal supervision, prioritizing tasks to meet deadlines during busy periods.

Essential Skills

Minimum 13 years of administrative experience in an office or professional environment.
Strong data entry skills with a high level of accuracy and attention to detail.
Proficient administrative and clerical skills, including filing, scanning, and document handling.
Professional phone etiquette and ability to manage inbound and outbound calls effectively.
Strong verbal and written communication skills for interacting with clients and colleagues.
Ability to establish and maintain positive working relationships with co-workers and customers.
Self-directed work style with strong time management skills and the ability to work with little supervision.
Proficiency with Microsoft Office Suite applications (such as Word, Excel, Outlook) and basic data processing.
Ability to work comfortably with Adobe Acrobat for viewing, editing, and managing PDF documents.
Organized and detail-oriented approach to managing multiple tasks in a busy office setting.

Additional Skills & Qualifications

Experience in project coordination, project administration, or document control is beneficial.
Experience in administrative support within professional services, engineering, architecture, or related fields is a plus.
Customer service experience supporting internal teams and external clients is advantageous.
Experience as a compliance coordinator or in compliance-related documentation is helpful.
Bilingual language skills are a plus and can enhance client and team communication.
Comfort with learning new software programs and adapting to evolving office technologies.

Work EnvironmentThis role is based in a professional office environment in Petaluma, working within a team that supports complex infrastructure and facilities projects. You will use standard office technologies, including Microsoft Office Suite and Adobe Acrobat, along with office equipment for scanning, filing, and document management. The work schedule follows a daytime shift from 8:00 a.m. to 5:00 p.m., providing a stable and predictable routine. The attire is business casual, reflecting a polished yet comfortable professional setting. The culture emphasizes collaboration, accuracy, and responsive client service, offering the opportunity to contribute meaningfully during a busy and dynamic project season.Exp Job Type & LocationThis is a Contract position based out of Petaluma, CA. Pay and BenefitsThe pay range for this position is $25.00 - $26.50/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract position based out of Petaluma, CA. Application DeadlineThis position is anticipated to close on Nov 26, 2026. Workplace TypeThis is a fully onsite position in Petaluma,CA.About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Apply on careers.actalentservices.com About employer

More about this job

Skills

Administrative support
Data entry
Communication skills
Documentation
Regulatory compliance
Recordkeeping
Use microsoft office
Adobe Acrobat
Presentation skills
Customer service
Manage time
Prioritization
Meet deadlines
Attention to detail
Time management
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Process data
Editing
Office equipment
Document management
Collaboration

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Work requirements

Jobs in the United States