Project Administrator

Job Title: Project AdministratorJob DescriptionThis Project Administrator role supports an engineering and environmental consulting business unit by ensuring that office operations and project administration run smoothly. You will partner closely with engineers, project managers, and technical staff so they can focus on delivering high-quality projects, while you handle project setup, documentation, reporting, and day-to-day administrative coordination in a fast-paced, growth-oriented environment.

Responsibilities

• Provide comprehensive administrative support to engineers, project managers, and senior staff to enable efficient project delivery.
• Assist with project setup by preparing documentation, entering project data into systems, and ensuring all required information is complete and accurate.
• Coordinate incoming team requests, prioritize tasks, and track progress to ensure timely completion of assignments.
• Support client onboarding by gathering required information, entering it into internal systems, and maintaining accurate client records.
• Prepare, format, and organize technical reports, proposals, and other project documentation to meet internal standards.
• Perform administrative quality control reviews on deliverables, checking formatting, consistency, and completeness before distribution.
• Print, assemble, and distribute drawings, reports, and project packages to internal teams and external stakeholders as needed.
• Maintain structured and organized project files and folders, ensuring easy access and proper document control.
• Utilize the company ERP system (Deltek) to support project setup, tracking, and reporting activities.
• Generate standard project reports and cost summaries for project managers to support budgeting, tracking, and decision-making.
• Assist with data entry and maintain accurate, up-to-date project information across systems and documentation.
• Act as a central support resource for a multidisciplinary team, helping to coordinate information and workflows across departments.
• Communicate clearly and effectively with internal stakeholders at all levels to ensure alignment, clarity, and timely follow-up on tasks.

Essential Skills

• 5+ years of administrative experience supporting project-based work.
• 37 years of administrative or project support experience in a professional setting.
• Strong proficiency in Microsoft Office Suite, with particular strength in Microsoft Excel.
• Experience using ERP systems, preferably Deltek, for project setup, tracking, and reporting.
• Proficiency in PDF creation and editing, including assembling and formatting documents.
• Experience with document review, including checking for clerical errors, formatting, and completeness.
• Background supporting engineering or manufacturing projects or teams.
• Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent organizational skills and strong attention to detail.
• Strong written and verbal communication skills with a service-oriented mindset.
• Ability to perform accurate data entry and maintain reliable project records.
• Willingness to learn new systems and processes and to take initiative in improving workflows.

Additional Skills & Qualifications

• Experience in engineering, environmental, or other professional services environments.
• Familiarity with Deltek Vantagepoint or Deltek Vision, or similar ERP platforms.
• Experience with Bluebeam or other PDF editing and markup tools.
• Exposure to document control processes and project-based workflows.
• Experience with project coordination and supporting multidisciplinary teams.
• Ownership mindset and interest in contributing to a growing, entrepreneurial organization.
• Comfort working in a rapidly growing firm with ambitious revenue and expansion goals.

Work EnvironmentThis role is based onsite in Plainville, CT, five days per week, with potential for hybrid flexibility depending on business needs and performance. You will work within an engineering and environmental consulting setting that uses tools such as Microsoft Office (especially Excel), Deltek ERP systems, PDF creation and editing software, and document control platforms. The organization is a growing firm with multiple locations and a strong focus on expansion, offering significant opportunities for advancement. The culture emphasizes collaboration, entrepreneurship, and ownership, supported by programs that allow employees to share in the companys success. Team members regularly engage in company outings and social events such as happy hours, fostering a supportive and collegial atmosphere. Job Type & LocationThis is a Contract to Hire position based out of Plainville, CT. Pay and BenefitsThe pay range for this position is $23.00 - $26.50/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract to Hire position based out of Plainville, CT. Application DeadlineThis position is anticipated to close on Nov 13, 2026. Workplace TypeThis is a fully onsite position in Plainville,CT.About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.