Job Title: Labeling Documentation Specialist (Document Control Specialist)Job DescriptionThe Labeling Documentation Specialist supports the optimization and maintenance of product-labeling processes, documentation, and systems within a regulated life-sciences environment. This role focuses on reviewing and updating product-label information, investigating data discrepancies, managing label change control, and ensuring documentation remains compliant with quality management systems (QMS) and applicable regulatory requirements. The specialist works extensively with Excel and enterprise systems such as Oracle OCPLM to manage large product data sets, support changes to BOMs, batch records, and labels, and drive continuous improvement of label-printing processes using Lean methods.Responsibilities
- Review, update, and maintain product-label information to ensure accuracy, consistency, and compliance with QMS and applicable regulatory requirements.
- Investigate data discrepancies across product labels and related documentation, identify root causes, and implement corrective actions as needed.
- Initiate, manage, and track label Change Orders, ensuring all changes follow established change-control procedures and are properly documented.
- Gather and consolidate product and SKU data from multiple business systems, including Oracle OCPLM, to support labeling updates and documentation changes.
- Use Excel to analyze, organize, manipulate, compare, and validate large data sets related to product labeling, BOMs, batch records, and component relationships.
- Support changes to bills of materials (BOMs), batch records, and labels by researching the impact of proposed modifications and ensuring affected records are updated.
- Learn and navigate multiple business systems to trace parent/child SKU and component relationships and determine which records are impacted by labeling or documentation changes.
- Interpret standard operating procedure (SOP) requirements and apply them when assessing changes, documenting technical justifications, and ensuring compliance.
- Write clear, concise technical justifications for labeling and documentation changes and present proposed changes for review and approval through established change-control processes.
- Work closely with cross-functional team members in labeling, documentation, quality, regulatory, and manufacturing to prioritize data reviews, modifications, and project activities.
- Identify opportunities to standardize label templates and improve labeling workflows to enhance quality, efficiency, and consistency.
- Communicate project timelines, status updates, and progress to stakeholders, ensuring transparency and alignment on priorities.
- Participate in continuous-improvement initiatives using Lean methods, including Gemba walks and RCCMs, to improve label-printing processes and related documentation workflows.
- Operate effectively in a fast-paced, dynamic environment, managing both new and ongoing assignments with minimal supervision.
- Contribute to a collaborative team culture by sharing insights, supporting colleagues, and influencing outcomes without direct authority.
Essential Skills
- 1+ years of relevant data entry or large-data-set Excel experience preferred.
- Strong hands-on proficiency with Microsoft Excel, including organizing, manipulating, comparing, and validating large quantities of product and SKU data.
- Experience in product labeling, document control, quality systems, regulatory affairs, or manufacturing operations preferred.
- Ability to learn and navigate multiple business systems to perform data research and trace parent/child SKU or component relationships.
- Demonstrated capability to interpret SOP requirements and apply them to labeling and documentation processes.
- Experience with change control and technical documentation, including researching the impact of changes and managing the change-control process.
- Ability to write clear, structured technical justifications for proposed changes and present them for approval.
- Detail-oriented approach with a high degree of accuracy and consistency in data management and documentation.
- Strong verbal and written communication skills for collaborating with cross-functional teams and documenting changes.
- Ability to work independently on both new initiatives and ongoing assignments, managing time and priorities effectively.
- Comfort operating in a fast-paced, dynamic environment while maintaining quality and compliance.
- Strong aptitude for learning new technical and quality-management software tools.
- Results-oriented and data-driven mindset with a focus on measurable outcomes.
- Proactive problem-solving skills with the ability to anticipate issues and identify practical solutions.
- Strong collaboration skills and the ability to influence outcomes without direct authority.
- Proficiency with Microsoft Office applications, particularly Excel.
- Associates degree from an accredited college or university, or equivalent experience.
Additional Skills & Qualifications
- Exposure to regulated life-sciences environments, such as medical device or biotechnology settings, is a plus.
- Experience with enterprise systems such as Oracle OCPLM is highly beneficial.
- Familiarity with quality management systems (QMS) and document control platforms such as MasterControl is advantageous.
- Understanding of regulatory frameworks and compliance requirements, including FDA regulations, is a plus.
- Expirience in medical device labeling, regulatory affairs, or manufacturing documentation is preferred but not required.
- Experience with Lean continuous-improvement methods, including participation in Gemba walks and RCCMs, is beneficial.
- Bachelors degree in Science, Engineering, Biochemistry, Biotechnology, Biology, Biomedical Engineering, or a related discipline is a plus.
- Continuous-improvement mindset with an interest in refining processes, templates, and systems.
- Interest in building broader expertise in quality, regulatory, or documentation within a life-sciences environment.
Job Type & LocationThis is a Contract position based out of Carlsbad, CA. Pay and BenefitsThe pay range for this position is $25.00 - $32.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract position based out of Carlsbad, CA. Application DeadlineThis position is anticipated to close on Nov 17, 2026. Workplace TypeThis is a fully onsite position in Carlsbad,CA.About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
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Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
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It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
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