Clinical Research Budget Administrator

Job Title: Clinical Research Budget AdministratorJob DescriptionDevelop and manage clinical trial budgets based on study protocols, anticipated procedures, and study requirements. This role involves negotiating budgets with sponsors and external stakeholders, and maintaining accurate financial records throughout the study lifecycle.

Responsibilities

• Develop clinical trial budgets based on study protocols, anticipated procedures, and study requirements.
• Negotiate clinical trial budgets with sponsors and external stakeholders.
• Review protocols and translate study requirements into accurate clinical trial budgets and billing structures.
• Determine which study costs are invoiceable versus included within per-patient or procedural fees.
• Enter finalized budgets into the clinical trial management system and maintain accurate financial information throughout the study lifecycle.
• Review budget and protocol amendments to determine necessary updates within the clinical trial management system.
• Perform and/or interpret Coverage Analyses, also known as Medicare Coverage Analyses (MCA).
• Maintain detailed documentation of budget activity, negotiations, handoffs, and significant updates.
• Communicate budget status and changes with study teams, departmental contacts, sponsors, and internal stakeholders.
• Manage a portfolio of studies and priorities across assigned departments.
• Contribute to the development and improvement of workflows surrounding clinical trial budgeting and billing.
• Work toward the team's goal of completing clinical trial budget negotiations within approximately 90 days while managing study-specific exceptions.

Essential Skills

• Proficiency in budget development and negotiation.
• Experience in performing Coverage Analysis.
• Minimum of 2 years of experience in clinical research, possibly in research operations such as a coordinator or regulatory role.
• Proficiency in Microsoft Excel, including basic formula use.
• Strong written and verbal communication skills.
• Ability to work with multiple software systems and learn new systems quickly.

Additional Skills & Qualifications

• Bachelors Degree is required OR 6 years of relevant experience in lieu of education.
• Experience in clinical research, particularly with budgets, billing, accounting, finance, financial analysis, or a related field.

Work EnvironmentThis is a hybrid position requiring 50% on-site presence. Enjoy long-term growth opportunities, comprehensive tuition remission, retirement plans, and paid time off including vacation and sick time. Job Type & LocationThis is a Contract to Hire position based out of Cincinnati, OH. Pay and BenefitsThe pay range for this position is $29.00 - $34.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract to Hire position based out of Cincinnati, OH. Application DeadlineThis position is anticipated to close on Nov 20, 2026. Workplace TypeThis is a hybrid position in Cincinnati,OH.About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

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It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.