Assistant Project Manager

Job Title: Assistant Project ManagerJob DescriptionAn architectural metal and glass contractor seeks a highly organized and detail-oriented Assistant Project Manager to provide administrative and logistical support to the Project Management team. In this role, you help coordinate day-to-day activities across multiple commercial construction projects, ensuring materials are ordered, deliveries are scheduled, samples and submittals are prepared, and project documentation is maintained accurately and efficiently. You work in a fast-paced, collaborative office environment and contribute directly to the successful execution of high-profile architectural metal and glass projects.

Responsibilities

• Create, process, and track purchase orders for multiple ongoing projects, ensuring accuracy and timely completion.
• Coordinate material purchasing and ordering with vendors and suppliers to meet project schedules and requirements.
• Follow up with vendors regarding order confirmations, pricing, lead times, outstanding orders, and delivery dates.
• Monitor materials ordered, received, and outstanding to help ensure availability when needed for each project.
• Schedule and coordinate job site material deliveries with vendors, project managers, and field personnel.
• Prepare, organize, and submit project submittals, including collecting product data, specifications, cut sheets, and other required documentation.
• Assist with compiling and maintaining LEED-related documentation and product information to support project compliance.
• Prepare, package, label, and ship material samples to clients, architects, and general contractors as needed.
• Create and maintain project folders, both electronic and physical, ensuring information is current and accessible.
• Organize, file, and maintain project-related documentation, including purchase orders, submittals, delivery paperwork, and correspondence.
• Assist Project Managers with daily administrative needs, project coordination, and follow-up on outstanding items.
• Help Project Managers stay organized by tracking deadlines, material orders, deliveries, submittals, and other project-related tasks.
• Collect and organize packing slips, delivery tickets, and other vendor paperwork for accurate recordkeeping.
• Communicate effectively with vendors, general contractors, and internal team members regarding project-related needs and updates.
• Provide general office and administrative support as needed to ensure smooth project and office operations.

Essential Skills

• Previous experience in an administrative, purchasing, or construction office environment is preferred.
• Experience preparing construction submittals is preferred.
• Familiarity with LEED documentation and construction product requirements is preferred.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple tasks simultaneously and prioritize deadlines in a fast-paced setting.
• Strong written and verbal communication skills for effective interaction with internal and external stakeholders.
• Proficiency in Microsoft Office, particularly Outlook and Excel.
• Ability to work independently with minimal supervision as well as collaboratively as part of a team.
• Dependable, proactive, and willing to take initiative to move projects forward.
• Comfortable handling changing priorities without becoming overwhelmed.
• Ability to adjust quickly and effectively as project needs evolve.

Additional Skills & Qualifications

• Experience with LEED documentation and purchase order processes.
• Background in project coordination within construction or related industries.
• Demonstrated ability to stay organized and maintain accurate records across multiple projects.
• Strong problem-solving skills and the ability to anticipate project needs.
• Interest in commercial architectural metal and glass projects and the construction industry.
• Ability to build positive working relationships with vendors, clients, architects, general contractors, and internal team members.

Work EnvironmentThis position is 100% office-based, with standard hours from 8:30 a.m. to 5:00 p.m. You work closely with project managers and office staff in a collaborative team environment that values organization, initiative, and clear communication. The role focuses on supporting high-profile commercial architectural metal and glass projects, using tools such as Microsoft Outlook and Excel to manage documentation, scheduling, and purchasing. The company offers competitive compensation, health benefits with substantial coverage for individuals and families, a matching 401(k) program, profit sharing and bonus opportunities, paid time off, and paid holidays. The culture emphasizes teamwork, direct ownership over project coordination, and the opportunity to contribute meaningfully to complex, visible construction projects. Job Type & LocationThis is a Permanent position based out of Bohemia, NY. Pay and BenefitsThe pay range for this position is $60000.00 - $75000.00/yr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.80% coverage on medical dental vision for individuals 50% Family 401K with 4% Match Profit Share and Bonus 1 Week Vacation 1 Week Pto Job Type & LocationThis is a Permanent position based out of Bohemia, NY. Application DeadlineThis position is anticipated to close on Nov 27, 2026. Workplace TypeThis is a fully onsite position in Bohemia,NY.About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.