Assistant Project Manager

Job Title: Assistant Project ManagerJob DescriptionThe Assistant Project Manager supports the successful delivery of commercial construction projects by assisting with day-to-day project coordination, documentation, and field oversight. This role bridges office and field operations, helping to track progress, manage project information, and facilitate communication among contractors, consultants, and internal stakeholders. The position offers significant exposure to all phases of construction and strong opportunities for growth within a smaller, well-regarded organization.

Responsibilities

• Assist Project Managers with the daily coordination and administration of construction projects from preconstruction through closeout.
• Support field operations by tracking construction progress, documenting site conditions, and proactively identifying potential issues or conflicts.
• Review project drawings, specifications, submittals, and RFIs to understand project requirements and support accurate execution in the field.
• Help prepare, distribute, and track RFIs, submittals, change orders, meeting minutes, and other project documentation to ensure timely responses and clear communication.
• Coordinate with contractors, subcontractors, consultants, architects, and engineers to support smooth project execution and resolve issues.
• Participate in project meetings, document key decisions and action items, and assist with follow-up to ensure completion of outstanding tasks.
• Perform regular site walks to monitor construction progress, verify work in place, and document ongoing work with notes and photos.
• Maintain project logs, schedules, and documentation, including tracking long-lead materials, milestones, and outstanding deliverables.
• Assist with reviewing contractor proposals, pricing, invoices, and change-order documentation for accuracy, completeness, and alignment with project requirements.
• Help track project schedules and milestones, supporting the team in identifying risks to schedule and recommending corrective actions.
• Assist with punch-list development, coordination, and closeout activities to ensure all items are addressed and project turnover is successful.
• Support client communication and project reporting by compiling updates, preparing reports, and helping respond to client requests for information.
• Help ensure that work is performed in accordance with construction documents, project requirements, and applicable safety expectations.
• Contribute to effective stakeholder management by maintaining professional communication and supporting alignment among owners, design teams, and contractors.

Essential Skills

• 36 years of construction management experience in field and office roles.
• Previous experience in both field and office construction environments.
• Experience with new construction and renovation projects, preferably in commercial settings.
• Ability to read and understand construction drawings and specifications.
• Strong organizational skills with the ability to manage multiple priorities and tasks simultaneously.
• Strong written and verbal communication skills for effective interaction with project teams and stakeholders.
• Proficiency with Microsoft Office, particularly Excel and Word, for tracking, reporting, and documentation.
• Understanding of project management principles as applied to construction, including RFIs, change orders, and construction administration.
• Valid driver's license and ability to travel to local project sites as needed.

Additional Skills & Qualifications

• Bachelors degree in Construction Management, Civil Engineering, Architecture, Engineering, or a related field preferred.
• Bachelors degree in Construction Management or Engineering strongly preferred.
• Experience in construction management, construction administration, and owners representative or program management roles.
• Familiarity with commercial construction projects and stakeholder management.
• Experience working as or with an owners representative on construction projects.
• Experience with construction platforms such as Procore, Bluebeam Revu, Autodesk Construction Cloud, or similar software is a plus.
• Ability to work comfortably in both field and office/project management environments.
• Attention to detail in reviewing construction documents, proposals, and pricing.
• Ability to build strong working relationships with contractors, consultants, architects, engineers, and clients.
• Interest in professional growth within a smaller company environment with significant room for internal advancement.

Work EnvironmentThis role operates in a mixed field and office setting, with the majority of time spent onsite in jobsite offices across multiple project locations. You will regularly conduct site walks and work closely with field teams, while also performing project management and documentation tasks in an office environment. Some days will be spent in the main office, supporting coordination, reporting, and administrative functions. The organization is a smaller company with an excellent reputation in its market, and clients actively seek them out for their work, creating a steady pipeline of commercial projects. The culture emphasizes professional growth and offers significant room for internal advancement. You will use standard office tools such as Microsoft Excel and Word, along with construction technology platforms such as Procore, Bluebeam Revu, Autodesk Construction Cloud, or similar systems where applicable. Travel will primarily be local between project sites and the office. Job Type & LocationThis is a Permanent position based out of Saratoga Springs, NY. Pay and BenefitsThe pay range for this position is $85000.00 - $110000.00/yr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.401k, Medical, dental, vision, PTO Job Type & LocationThis is a Permanent position based out of Saratoga Springs, NY. Application DeadlineThis position is anticipated to close on Nov 17, 2026. Workplace TypeThis is a fully onsite position in Saratoga Springs,NY.About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.