HIRING: Administration CoordinatorLocation: New York City (Hybrid, 3 days in office / 2 remote)Schedule: Full-time, MondayFridayCompensation: $65,000$68,000 annually About the Role We are seeking an Administration Coordinator to support energy efficiency projects in the New York City area. This role is critical to ensuring smooth program operations, from project intake to contractor onboarding and accounting support. The ideal candidate is highly organized, detailoriented, and comfortable working with multiple systems and stakeholders.
Key Responsibilities
- Manage intake of new projects, including collecting documentation and verifying account eligibility.
- Track and organize projects using data management software, Excel trackers, and project tools.
- Onboard contractors by ensuring completion of tax forms, insurance certificates, trade licenses, and payment details.
- Support accounting functions by reviewing documentation and preparing incentive payment vouchers.
- Generate program reports, assist with data analysis, and maintain system accuracy.
- Communicate with clients, contractors, and program participants to ensure smooth workflows.
- Participate in team meetings and trainings to build program knowledge.
Requirements
- 23 years of experience in administration, office management, or accounting (energy efficiency or construction projects preferred)
- Strong organizational skills with ability to manage multiple tasks and deadlines.
- Proficiency in Excel, spreadsheets, and project/data management systems; quick learner of new tools.
- Excellent written and verbal communication skills; customeroriented approach.
- Detailoriented, responsive, and adaptable in a fastpaced environment.
Preferred Qualifications
- Associates or Bachelors degree in business, finance, engineering, or project management
- Knowledge of energy efficiency programs and interest in multifamily housing or electrification.
Additional Information
- Hybrid schedule (3 days in office, 2 remote).
- Tworound interview process: first virtual, second in person.
Job Type & LocationThis is a Contract to Hire position based out of NEW YORK, NY. Pay and BenefitsThe pay range for this position is $30.00 - $32.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract to Hire position based out of NEW YORK, NY. Application DeadlineThis position is anticipated to close on Nov 13, 2026. Workplace TypeThis is a hybrid position in NEW YORK,NY.About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.