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Sales Associate
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ACE ENDICO CORP

Executive Assistant

Brewster, NY, United States

$65,000 USD / year

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Job details

Pay: $65,000 USD / year
Apply by: Nov 30, 2026
Posting language: English
Posted: Nov 11, 2026

Original job description

Executive Assistant

Location: Brewster, NY || On-site

Job Type: Full-time || Monday - Friday || 8:00AM - 5:00PM

Pay: $65,000 per year

We’re looking for a polished, proactive Executive Assistant to provide high-level administrative and organizational support to our CEO, President, and Vice President. You’ll manage calendars, coordinate travel and meetings, and keep the executive team organized and on track. This is a trusted role that calls for sound judgment and discretion.

What You’ll Do

Manage executive calendars, schedule meetings, and resolve conflicts before they become problems
Coordinate business travel, including flights, hotels, rental cars, and detailed itineraries
Organize internal and external meetings, including invitations, agendas, materials, and conference room setup
Plan business lunches, dinners, corporate events, and client or vendor visits
Prepare, format, and proofread correspondence, reports, and presentations
Manage executive email and follow-up communications
Serve as a liaison between the executive team, employees, clients, vendors, and business partners
Track action items, assignments, and deadlines to make sure commitments are met
Assist with special projects and research as directed by leadership
Anticipate the executive team’s needs and help them use their time well
Handle sensitive business information with strict confidentiality

What You’ll Bring

Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field preferred
3-5 years of experience as an Executive Assistant, or in a similar role preferred
Experience supporting senior-level executives or company leadership
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Strong calendar management, meeting coordination, and travel planning skills
Ability to work independently, take initiative, and anticipate needs
Discretion and professionalism with confidential information

Benefits

Medical, Dental & Vision Insurance
401(k) with generous Company Match
Paid Vacation, Sick Time & Holidays
Free on-site Chiropractor
Free on-site Gym
Free access to on-site Athletic Trainers
Free lunch twice per week
Company Paid Life Insurance
Employee Marketplace Discount
And More!

Equal Opportunity Employer

Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Affirmative Action Employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other protected factor under federal, state, or local law.

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Jobs in the United States