Assistant Dean of Students

Position Summary The Assistant Dean of Students provides administrative leadership, oversight, and direct supervision of designated Enrollment Services functions at Drake State Community and Technical College, with a primary focus on student recruitment, enrollment outreach, academic advising, new student orientation, and onboarding. Reporting directly to the Dean of Students, this position plays a key role in advancing student access, enrollment growth, and the delivery of efficient, student-centered services. The Assistant Dean of Students works collaboratively with departments across the Student Services Department and the College to strengthen enrollment pathways, streamline processes, and enhance the overall student experience.

SALARY: Appropriate placement on Alabama Community College System Board of Trustees Salary Schedule: C2 Salary Range:$80,715 - $125,160 (12-month salary) FLSA Status: (12 month exempt administrative) Position: Non-Tenure

Salary step placement is based on experience per Drake State’s practice for awarding salary step credit Work Hours: 8:00 am - 5:30 pm Monday - Thursday and 8:00 am - 12:00 pm Friday and additional hours as required by the College may include occasional evening and weekend hours. Travel throughout the College's service area and to other locations may be required to conduct business, attend meetings, participate in community and industry activities, and support workforce development programs. Essential Duties and Responsibilities ESSENTIAL JOB FUNCTIONSThe Assistant Dean of Students shall perform duties in alignment with the policies of the Alabama Community College System Board of Trustees and the J.F. Drake State Community and Technical College Faculty and Staff Handbook.

1. DIRECT SUPERVISION AND MANAGEMENT OF ENROLLMENT SERVICESFocus: Staff leadership, operational oversight, accountability, resources, and delegated responsibilities.

• Provide daily leadership, direct supervision, coaching, performance evaluation, workload planning, and professional development for assigned Enrollment Services personnel; promote accountability, responsiveness, and a student-centered service culture.
• Develop and maintain standardized operating procedures, training materials, outreach workflows, student referral protocols, cross-training plans, and business-continuity practices for assigned Enrollment Services operations.
• Assist in developing and monitoring budgets and resource requests for assigned Enrollment Services functions; recommend expenditures and staffing needs to the Dean of Students in accordance with delegated approval authority.
• Represent assigned Enrollment Services functions on College committees, task forces, community initiatives, and enrollment planning efforts as directed; provide periodic briefings and recommendations to the Dean of Students.

2. STUDENT RECRUITMENT AND COMMUNITY OUTREACHFocus: Attracting prospective students, building community connections, and increasing enrollment interest.

• Lead recruitment and outreach operations, including school and community partnerships, campus visits, recruiting events, application campaigns, and follow-up strategies to convert prospects into enrolled students.
• Develop and monitor recruitment and enrollment-services goals, service benchmarks, outreach performance, prospective-student conversion trends, orientation participation, and other relevant indicators; prepare regular reports and action plans for the Dean of Students, coordinating with the Registrar for official enrollment data.
• Coordinate enrollment-related communications with the Communications Department and campus partners to ensure messages are timely, accessible, consistent, and aligned with institutional branding.

3. ACADEMIC ADVISING, NEW STUDENT ORIENTATION, AND ONBOARDINGFocus: Guiding prospective and incoming students through enrollment preparation and successful entry into college.

• Lead and assess prospective-student engagement, recruitment, academic advising, and onboarding activities; work collaboratively with the Admissions Department to identify and address barriers between inquiry, application, acceptance, and registration.
• Coordinate new student orientation and enrollment-related advising transitions, ensuring students receive accurate information about placement, financial aid, payment, academic programs, and support resources.

4. COLLABORATION WITH ADMISSIONS Focus: Coordinating with Admissions, which oversees the Registrar, Records, CRM, transcript evaluation, and official registration processes.

• Partner with the Admissions Department on recruitment-to-admission transitions, application follow-up, registration readiness, student referrals, and resolution of enrollment barriers
• Coordinate with Admissions on matters involving the Registrar, student records, CRM, transcript evaluation, and official registration processes; refer decisions and records changes to the appropriate Admissions personnel.
• Coordinate enrollment calendars, registration messaging, course access concerns, and accurate student-facing guidance with the Admissions Department and the Instruction Unit

5. PARTNERSHIPS WITH STUDENT SERVICES AND OTHER COLLEGE UNITSFocus: Connecting new students with continuing support and coordinating with the Instructional Unit, Workforce Development, Adult Education, and other departments.

• Partner with Student Success to connect prospective and newly enrolled students to success coaches, tutoring, retention resources, and appropriate academic and non-academic supports; build clear referral and follow-up practices.
• Collaborate with the Financial, Admissions, Dual Enrollment, Instructional Unit which also includes Adult Education, Business Office, Workforce Development, and other College units to strengthen recruitment pathways, enrollment transitions, student communications, and access to programs and services.
• Coordinate with Student Success and the Instruction Unit to improve the handoff from orientation and academic advising to ongoing student support.

6. ENROLLMENT DATA, TECHNOLOGY, COMPLIANCE, AND ASSESSMENTFocus: Using data to improve services, coordinating systems access, following policies, and supporting institutional reporting.

• Promote effective use, appropriate access, data integrity, and continuous improvement of enrollment outreach and advising technologies, including coordinated use of TargetX, Banner, and DegreeWorks platforms.
• Implement applicable Alabama Community College System (ACCS) Board of Trustees and College policies, and federal and state requirements relevant to assigned recruitment, academic advising, orientation, privacy, access, and nondiscrimination functions; coordinate policy-sensitive matters with responsible units.
• Assist with institutional effectiveness, accreditation, reporting, audits, and continuous-improvement documentation relevant to assigned Enrollment Services functions.

7. STUDENT COMMUNICATION, SERVICE, AND PROBLEM RESOLUTIONFocus: Ensuring students receive clear guidance, responsive assistance, and referrals to the department authorized to resolve each concern.

• Partner with Financial Aid, the Business Office, the Admissions Department, and Student Success to communicate clearly with students about financial aid, documentation, application status, registration, payment deadlines, student support, and other enrollment-related requirements.
• Review student concerns arising from assigned Enrollment Services functions; resolve issues within delegated authority and refer Admissions decisions, student records, transcript evaluation, registration matters, policy exceptions, formal grievances, conduct matters, and crisis response to the responsible unit or the Dean of Students as appropriate.

8. ADDITIONAL ADMINISTRATIVE RESPONSIBILITIESFocus: Upholding professional standards, supporting accreditation and the College mission, serving on committees, and fulfilling assigned institutional responsibilities.

• Maintain confidentiality and an excellent level of integrity; demonstrate good moral character and initiative at all times.
• Prepare and submit documentation as requested to support accreditation efforts.
• Assure that Student Services is an integral part of the total College program and is supportive of the College’s mission and goals.
• Serve on College committees as assigned.
• Perform other work-related responsibilities as assigned by the Dean of Students and/or President.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTSPrimarily office- and campus-based work with frequent computer, telephone, and in-person interaction. May require extended periods of sitting or standing, participation in large events, evening or weekend hours during peak enrollment periods, and occasional travel.

Qualifications

REQUIRED QUALIFICATIONS

• Earned Master’s degree from an accredited institution
• Minimum of three (3) years of progressively responsible experience in higher education in the areas of student services, recruitment, academic advising, orientation, enrollment management, or a closely related area.
• Minimum of three (3) years of demonstrated supervisory, including staff development and evaluation.
• Demonstrated knowledge of recruitment, academic advising, orientation, FERPA requirements.
• Demonstrated ability to analyze enrollment data, establish priorities, improve processes, supervise multiple functions, and manage competing deadlines.
• Excellent written and oral communication, interpersonal, problem-solving, collaborative leadership, and customer service skills.
• Ability to work effectively with students, employees, school systems, community partners, and diverse constituencies while maintaining confidentiality and professional integrity.

PREFERRED QUALIFICATIONS

• Earned doctorate in higher education administration, educational leadership, student affairs, or a related field.
• Leadership experience in a community or technical college, preferably within the Alabama Community College System.
• Experience using Banner or a comparable student information system; TargetX, and DegreeWorks technologies.
• Experience in strategic enrollment management, recruitment planning, orientation, student success initiatives, Dual Enrollment, Workforce Development, Adult Education, and policy or accreditation review.
• Demonstrated success improving student access, inquiry-to-application conversion, onboarding completion, recruitment outcomes, and service effectiveness.

DESIRED PROFILE: Preference will be given to candidates who can demonstrate through their experiences and accomplishments:

• Understanding of and commitment to the philosophy and mission of a community and
• technical college
• Sensitivity and commitment to cultural diversity
• Ability to handle multiple tasks and various situations in a calm and professional manner
• Ability to work well under pressure and deadlines
• Commitment to teaching and learning, where recent high school graduates, adult students, and
• non-traditional students are involved

Application Procedures/Additional Information Applicants must meet the minimum qualifications and must submit a complete application packet through the NEOED on-line application system to be considered. A complete application consists of the following:

• An on-line application
• Current resume
• Copy of college transcripts (Transcript must confirm applicant meets educational requirements.)

Application materials must provide documentation that the applicant meets all minimum qualifications. Background Check Requirement In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form and agree to a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

IMPORTANT INFORMATION

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the open period of this announcement will be considered. Applicants must travel at their own expense. Finalists will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Drake State Community and Technical College from the institution(s) granting the credits.

All applicants must have an on-line and completed application packet by the deadline date. All applications received will be screened and interviews scheduled by appointment only. All applicants must adhere to the College’s prescribed interview schedule and must travel at their own expense. Applicants must demonstrate written proficiency in English as part of the on-campus interview process. Drake State Community and Technical College is an active participant in the Employment Eligibility Verification Program (E-Verify). E-Verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security.

Drake State Community and Technical College is an equal opportunity employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Drake State will make reasonable accommodations for qualified disabled applicants or employees. Drake State reserves the right to withdraw this job announcement at any time prior to awarding. Drake State compiles information about safety and security and publishes an annual report. This report can be found on the website by accessing the crime and safety report link. The link can be found on the Drake State home page by clicking the “About Drake State” tab and then selecting the “Campus Security Report” link. A copy can also be obtained by contacting the Director of Operations at 256-551-5210. The College reserves the right to fill the position within (120) days of the job announcement stated closing date or to not fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.

Benefits

Sick Leave All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.8 hours per month (may accumulate an unlimited number)

Annual Leave All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office. 0-4 years 8 hours per month 5-9 years 10 hours per month 10-14 years 12 hours per month 15-19 years 14 hours per month 20+ 16 hours per month (may accumulate up to 480 hours)

Personal Leave All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year. Unused Personal Leave converts to sick leave if not used.(converts to sick leave at the end of August each year if not used)

Professional Leave Up to 10 days a year of professional development leave with pay may be granted by the President.

Holidays New Year's Day Martin Luther King/Robert E. Lee Birthday National Memorial Day Juneteenth Independence Day Labor Day Veterans Day Thanksgiving Day Day after Thanksgiving Day Christmas Eve Christmas Day16 (5 locally assigned)

Contracted Work Days 260

Retirement The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit The Retirement Systems of Alabama. All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama. Tier I - Pays 7.50% monthly. State matches 14.66% (effective 10/01/26) Tier II – Pays 6.20% monthly. State matches 13.70% (effective 10/01/26)

Law Enforcement Officers:

Tier I-Pays 8.50% monthly. State matches 14.66% (effective 10/01/26) Tier II- Pays 7.20% monthly. State matches 13.70% (effective 10/01/26)

Health Insurance PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit http://www.rsa-al.gov/index.php/members/peehip

Premium amounts:

• Single $ 30
• Family (without Spouse but with dependents) $ 207
• Employee + Spouse (no dependents) $ 282
• Family (with Spouse and dependents*) $ 307

*Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.

Tobacco Usage Premium

• Member $ 50
• Spouse $ 50

The tobacco premium applies only to the PEEHIP Hospital Medical and VIVA Health plans. Refer to the Wellness Program section to learn how you and/or your spouse can receive the non-tobacco user discount.

Wellness Premium

• Member $ 50
• Spouse $ 50

The wellness premium applies only to the Blue Cross Blue Shield Hospital Medical Group #14000 plan for non-Medicare eligible active and retired members, non-Medicare-eligible members on LOA or COBRA, and non-Medicare-eligible spouses on active or retired contracts. Refer to the Wellness Program section to learn how you and/or your spouse can receive a wellness premium waiver.

If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision.

Optional Coverage Plan Premiums

• Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38
• Dental Single $ 38 Dental Family $ 50

Institution matches $1,048 monthly (effective 10/01/26).

Duty Hours (hours vary by campus and needs of the student)

Tuition Assistance This tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes.

Employees/Dependents at two-year colleges:

• 1/3 waived after 1st year
• 2/3 waived after 2nd year
• 3/3 waived after 3rd year

Note: Employee is vested after 10 years in Retirement System. Additional information regarding retirement may be obtained from the Retirement System Web site at www.rsa.al.gov.