AP Specialist

Job Responsibilities:

• Process accounts payable, including the verification of invoices, processing payments, and reconciling vendor accounts.
• Perform monthly bank reconciliations to ensure that cash records in the accounting system match bank statements, identifying and resolving any discrepancies.
• Prepare internal financial reports for management review, highlighting key financial metrics and variances.
• Monitor company expenses and ensure they are properly allocated to the appropriate accounts.
• Ensure that all expenses are supported by valid documentation, such as receipts, invoices, or purchase orders.
• Provide insights and recommendations to senior accounting or finance personnel to improve financial controls or identify cost-saving opportunities.
• Ensure adherence to accounting standards, company policies, and regulatory requirements.
• Utilize accounting software to perform accurate data entry and ensure systems are regularly updated to reflect the most current financial information.
• Process employee expense reports, ensuring compliance with company policies, and reimbursement for approved expenses in a timely manner.
• Organize and maintain financial records, documents, and supporting materials in compliance with organizational and legal requirements.
• Ensure proper filing and archiving of financial documents for easy retrieval during audits or reviews.
• Provide financial information and support for cross-departmental projects or initiatives.
• Create daily, weekly, monthly and quarterly KPI's to ensure continuous visibility of department performance.
• Additional tasks may be assigned at any time by management.

Qualifications & Skills:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 5+ years of experience in accounts payable, accounting operations, or related finance functions.
• Prior experience supervising or leading an accounts payable team preferred.
• Strong knowledge of accounts payable processes, invoice management, vendor reconciliation, and expense reporting.
• Experience performing bank reconciliations and reviewing financial transactions for accuracy.
• Strong understanding of accounting principles, internal controls, and financial compliance requirements.
• Experience working with accounting software and ERP systems.
• Advanced proficiency in Microsoft Excel, including formulas, pivot tables, and financial reporting functions.
• Strong analytical skills with the ability to identify discrepancies, investigate issues, and recommend solutions.
• Excellent organizational skills with strong attention to detail and accuracy.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
• Strong communication skills with the ability to collaborate with internal teams, vendors, and leadership.
• Demonstrated ability to maintain confidentiality and handle sensitive financial information.
• Proactive problem solver with a focus on continuous improvement and process optimization.