Purchasing & Vendor Coordinator

About Abode:

When you join Abode, you’re not just taking a job, you’re becoming part of a team creating meaningful change in our communities and a commitment to lasting housing stability.

At Abode, we believe everyone deserves a safe and stable place to call home. Our mission is to solve homelessness through housing and supportive services that help individuals and families achieve stability and independence. Grounded in the Housing First model, we meet people where they are and provide individualized support based on their needs, goals, and strengths.

Housing Ends Homelessness

Our Mission:

Abode works to end homelessness by assisting low-income, unhoused people, including those with special needs, to secure stable, supportive housing; and to be advocates for the removal of the causes of homelessness.

Our Values:

• Start with Dignity
• Take Smart Risks
• Be transparent
• Solve for today and tomorrow
• Spark each other’s strengths

About The Role:

The Purchasing & Vendor Coordinator supports Abode's purchasing and vendor administration activities. This position assists with procurement processes, vendor onboarding, and maintenance of vendor and procurement records. The role works closely with internal departments and external vendors to support efficient purchasing operations and maintain positive vendor relationships. This position serves as a key resource for vendor coordination, purchasing administration, and operational support.

How You Make An Impact:

• Collaborate with the Purchasing Manager and internal stakeholders to support purchasing and vendor activities and process improvements.
• ·Assist with routine vendor communications and purchasing-related inquiries.
• Assist with vendor onboarding and maintenance, including collection and tracking of W-9s, insurance certificates and other required documentation.
• Maintain centralized vendor files, contracts, and supporting documentation.
• Monitor vendor compliance documents and communicate with vendors regarding expiring or missing information.
• Track vendor agreements, contract renewal dates, and key purchasing milestones.
• Maintain approved vendor lists and vendor information within organizational systems.
• Perform data entry into Asset Management systems, Telecom portals, and other purchasing-related applications.
• Prepare reports and maintain accurate procurement, vendor, asset, and contract records.
• Utilize technology to automate and streamline purchasing and vendor administration processes.
• Identify users and allocate cost centers to invoices and related purchasing records.
• Support departmental projects related to vendor administration, purchasing, and operational initiatives.
• Maintain confidentiality of vendor, purchasing, and organizational information.
• Perform other duties and assignments as requested.

How You Meet Qualifications:

• Associate’s degree in accounting, finance, or business administration is required.
• 3-5 years of purchasing, procurement, vendor administration, accounting support, or related experience.
• Experience working with vendors, suppliers, or telecom/internet service providers.

Our Benefits and Perks:

• Competitive pay: $36.54 - $31.73 per hour
• Work arrangement: Onsite position; may be eligible for hybrid or remote work, subject to supervisor approval and factors including job responsibilities, remote location, and employee suitability.
• PTO:19 days per year, increasing with tenure
• Holidays: 12 paid holidays per year
• Health & Wellness:
• 100% medical, dental and vision coverage options for employees
• Employer subsidized options for dependent health care."
• Legal and financial services and more through our Employee Assistance Program (EAP)
• Mental health care service provided by Teledoc
• Flexible Spending Account (FSA)
• Commuter
• Health care
• Dependent care
• Retirement Plan: 403(b) w/ employer match & contribution programs

Notice: Abode Services is an Equal Opportunity Employer/Drug Free Workplace.