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Registered Nurse(ZK)(99)
Northwell
United States
…performance improvement; designs, implements, and evaluates systems to improve care in unit; keeps accurate documentation of patient’s treatment, activity and condition; uses appropriate…
Added just now
E
Export Customer Service Manager
Expeditors
Peabody, MA
- $65,000 to $80,000 USD / year
…through customized solutions and seamless, integrated information…
Added 1 min ago
Principal - Ocean Avenue Elementary
Portland Public Schools
Portland, ME
…problem solving in the moment with the need to establish enduring systems so the school can run efficiently over the long-term. They will be an exceptional people manager who inspires those…
Added 1 min ago
Assistant Principal - Moore Middle School
Portland Public Schools
Portland, ME
…continually improve teaching and learning; and to efficiently manage systems and logistics. The Assistant Principal plays a pivotal role in ensuring rigorous, engaging, and joyful learning…
Added 1 min ago
FF
Part-Time Sales Lead - Famous Footwear
Famous Footwear
ABERDEEN, SD
- Part-time
Benefit Offerings: PTO, Health, and Retirement for eligible full-time associates. To learn more details about our Total Rewards program, visit www.yourcaleres.com.
Added 1 min ago
FF
Part-Time Sales Associate - Famous Footwear
Famous Footwear
BIDDEFORD, ME
- Part-time
Benefit Offerings: PTO, Health, and Retirement for eligible full-time associates. To learn more details about our Total Rewards program, visit www.yourcaleres.com.
Added 1 min ago
FF
Part-Time Sales Associate - Famous Footwear
Famous Footwear
Creve Coeur, MO
- Part-time
Benefit Offerings: PTO, Health, and Retirement for eligible full-time associates. To learn more details about our Total Rewards program, visit www.yourcaleres.com.
Added 1 min ago
FF
Part-Time Sales Lead - Famous Footwear
Famous Footwear
WHEATON, IL
- Part-time
Benefit Offerings: PTO, Health, and Retirement for eligible full-time associates. To learn more details about our Total Rewards program, visit www.yourcaleres.com.
Added 1 min ago
Maintenance I (closer)
Peoria Public Library
Peoria, IL
Benefits include medical, dental, vision, paid vacation, sick time & holidays, IMRF pension plan, Employee Assistance Program and optional deferred compensation plan.
Added 1 min ago
Registered Nurse(ZK)(99)
Northwell
Glen Oaks, NY
…performance improvement; designs, implements, and evaluates systems to improve care in unit; keeps accurate documentation of patient’s treatment, activity and condition; uses appropriate…
Added 2 mins ago
Food Service Director- Talladega College
Thompson Hospitality Corporation
Talladega, AL
…engagement. The ideal candidate is more than an operational manager - they are a strategic business leader who can drive financial results, develop talent, strengthen campus relationships,…
Added 2 mins ago
Restaurant Manager - Milk & Honey
Thompson Hospitality Corporation
Washington
Restaurant Manager – Milk & Honey | Thompson Restaurants
Added 2 mins ago
Retail Relationship Banker I
Origin Bank
Monroe, LA
What truly sets us apart is our people-first culture. Here, you'll be supported by unique initiatives like our Dream Manager program, one-on-one guidance from a nationally certified health…
Added 3 mins ago
Assistant Project Manager
Haddad Plumbing & Heating
Newark, NJ
Haddad Plumbing and Heating Inc. is seeking an Assistant Project Manager to join our project operations team based in Newark, New Jersey. The Assistant Project Manager will support the…
Added 3 mins ago
EI
Medical Office Clerk
ERP International
San Diego, CA
- $23.54 to $25 USD / hour
Creates preadmission charts and completes the process in the electronic reporting systems.
Added 3 mins ago
Senior Contracting Specialist
Ventra Health, Inc.
Remote, United States
…Management, Ventra partners with private practices, hospitals, health systems, and ambulatory surgery centers to deliver transparent and data-driven solutions that solve the most complex…
Added 3 mins ago
Application Engineer - Slater Controls
Floworks International LLC
Midland, TX
…measurement, level measurement, gas detection, and process automation systems. This position combines application engineering, technical sales support, customer interaction, project…
Added 3 mins ago
Process Operator 1
Darling Ingredients
Rose Hill, NC
Monitor machinery; bring all problems to attention of manager.
Added 3 mins ago
P
Restaurant Manager
projects/helpful-passage-853/companies/30ad1728-df4c-4814-8980-df0542fd3503
Rockwall, TX
- $65,000 to $75,000 USD / year
…difference. We're looking for a dynamic and driven Restaurant Manager who is ready to lead from the front, inspire teams, and uphold the traditions that have made Saltgrass a destination…
Added 3 mins ago
P
Restaurant Manager
projects/helpful-passage-853/companies/30ad1728-df4c-4814-8980-df0542fd3503
Branson, MO
- $65,000 to $75,000 USD / year
…difference. We're looking for a dynamic and driven Restaurant Manager who is ready to lead from the front, inspire teams, and uphold the traditions that have made Saltgrass a destination…
Added 4 mins ago
Operations Support Supervisor
Cresco Labs
Fall River, MA · 1 West Street Fall River, MA
This position works closely with the Operations Support Manager to ensure operational efficiency, regulatory compliance, and departmental accountability. The ideal candidate is a hands-on,…
Added 4 mins ago
Asset Protection Manager
Cresco Labs
Chicago, IL
As Cresco Labs accelerates the growth of our Sunnyside* retail business, the company is seeking a Manager, Asset Protection, reporting to the Director, Risk Management, who will be…
Added 4 mins ago
Territory Manager - Medical Device OEM (Portland, OR)
CVRx, Inc.
Remote, United States
CVRx pioneers' unique therapies that harness and harmonize the body’s natural systems, benefiting society and making CVRx a universal role model in healthcare. We value our commitments to…
Added 4 mins ago
PC
DEPUTY PROGRAM MANAGER, GOVERNMENT CAMPUS
PETERSON COMPANIES L C
Chantilly, VA
- $170,000 to $200,000 USD / year
The Deputy Program Manager works closely with the Program Manager to manage and oversee facility operations and financial management for a large Government contract. This includes customer…
Added 5 mins ago
A
F&I Manager
Asbury
Annapolis, MD
- $125,000 to $175,000 USD / year
…innovator in the automotive industry? As an Automotive Finance Manager, you will have the opportunity to make a positive impact on our business and in the lives of our team members and…

ABM US

Administrative Assistant

RICHMOND, TX, United States
Richmond, TX, United States

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Job details

Posting language: English
Posted: Nov 9, 2026

Original job description

The Operations Administrator provides dedicated administrative, operational, and compliance support at site level to enable Site Managers to focus on strategic leadership, safety performance, client engagement, and operational excellence. This role is responsible for delivering accurate and timely reporting for multiple sites, managing employee rosters and hours inputs, coordinating hiring and onboarding activity, and supporting governance processes across the account. The Operations Administrator ensures the reliability, completeness, and consistency of site-level data, and strengthens compliance execution. Benefit Information: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Team Member Benefits | Staff & Management

Administrative & Operational Support

Manages all daily, weekly, and monthly site-level administrative tasks that support the Site Manager and operational delivery.
Coordinates roster updates, shift patterns, and attendance records to ensure accuracy and alignment with contractual staffing requirements.
Prepares standard operating documents, checklists, and compliance submissions required for audits, SWOPs and monthly operating reviews.
Maintains organized digital and physical records supporting safety, HR, operations, training, and payroll compliance.

Hours Tracking, Payroll Input & Financial Accuracy

Completes accurate Epay inputs including hours, PTO, shift changes, cross-site support, and retro adjustments in line with ABM policy.
Ensures correct Epay Sub usage and supports documentation for shift swaps, additional shifts, and cross-support labor.
Performs weekly validation of hours, rostered vs delivered hours, OT exceptions, and correct labor code utilization.
Supports preparation of site-level cost inputs for P&L review, flagging anomalies or compliance variance risks to the Site Manager.

Recruitment, Onboarding & Talent Support

Acts as the site-level liaison for Talent Acquisition, ensuring smooth candidate flow, interview scheduling, offer processing, and Day 1 readiness.
Supports early-stage onboarding including I-9 coordination, site orientation preparation, badge activation, and uniform allocation.
Tracks new hire progress through Day 7, Day 30, and Day 60 checkpoints to reduce early attrition.
Maintains applicant status logs, onboarding checklists, and supports site hiring plans.

Compliance, Governance & Reporting

Ensures timely and accurate completion of compliance deliverables including safety reporting, accident logs, LMS training records, roster reviews, and corrective actions.
Prepares weekly/monthly data for Network Ops, BIT, Finance, Safety, and HR as required.
Supports SWOPs, Near Miss, Global Auditing Tool (GAT) audits and internal governance reviews.
Ensures adherence to contractual, legal, and policy requirements across all operational and administrative workflows.

Communication & Coordination

Serves as the administrative point of contact for Site Manager, ensuring smooth coordination across ABM teams (TA, HR, Payroll, Finance, BIT).
Provides clear, organized communication to frontline supervisors and shift leaders regarding rosters, changes, and operational updates.
Maintains strong relationships with site POC stakeholders during administrative interactions while representing ABM professionalism and consistency.

Process Improvement

Identifies opportunities to streamline administrative tasks through standardization, templates, and process improvements.
Supports the adoption of new systems, reporting tools, and governance frameworks deployed by BIT, CI, or Network Operations.
Provides feedback from site-level execution to central teams to refine tools and improve usability for the field.

Other duties as assigned Job duties may be modified at any time to support operational needs, compliance requirements, or account-wide initiatives.

High school diploma or GED required; associate’s degree or administrative certification preferred.
Driver’s License preferred.
Minimum 1–2 years of similar administrative or operational support experience; experience in facilities management, logistics, distribution environments preferred.
Strong proficiency in Microsoft Excel, Outlook, Teams, and data entry systems.
Ability to interpret and accurately manage hours, payroll inputs, and staffing schedules.
Excellent verbal and written communication skills in English.
Strong organizational skills and ability to manage multiple deadlines simultaneously.
High attention to detail with the ability to produce accurate, consistent reporting.
Ability to work collaboratively with Site Managers, Shift Leads, HR, TA, and central operations teams.
Must be proactive, reliable, and capable of working with minimal supervision.
Strong interpersonal skills and the ability to work effectively within a diverse workforce.

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.

ABM directs all applicants to apply at www.abm.com/careers. ABM does not accept unsolicited resumes or submissions outside of this portal. Applicants should submit their application by clicking Apply Now.

For more information, visit www.abm.com

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More about this job

Skills

Reporting
Documentation
Prepare building site
Regulatory compliance
Site Manager
Scheduling
LMS
Auditing
Payroll
Communication skills
Logistics
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Data entry
Organizational skills
Attention to detail
Interpersonal skills

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