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Quality Technician
Actalent
Ayer, MA
- $22 USD / hour
We are seeking a Quality Technician to support quality assurance and quality control activities within a food manufacturing environment. This role is responsible for performing product…
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Registered Respiratory Therapist (RRT) – Full-time (0.8 FTE)
RiverView Health
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- $31.58 to $44.22 USD / hour
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Front Office Assistant Manager
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Breckenridge, CO
- $60,000 to $64,000 USD / year
Help lead and support daily operations for the Front Office team, including:
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Quality Inspector
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Tupelo, MS
- $25.77 to $41.35 USD / hour
Travel to customer or vendor sites as needed to perform inspections or support quality activities.
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Substation Designer
Actalent
Overland Park, KS
- $45 to $55 USD / hour
We are seeking an experienced Substation Designer to support the planning, design, and delivery of electric utility substation projects for a nationally recognized engineering and…
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MESA Engineering Support Services Advisor
San Jose State University
San Jose, CA
- $5,083 USD / month
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Registered Nurse (RN) - Infusion Therapy - Berkeley Medical Office Building
Roper St. Francis Healthcare
Summerville, SC
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Roper St. Francis Healthcare
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Master Class - Business Consultant - Life Sciences Consulting
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Remote, United States
Support and deliver all components of customer engagements (e.g., customer communications, workshops, stakeholder interviews, process and data analysis, managing timelines)
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Master Class - Business Consultant - Life Sciences Consulting
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Remote, United States
Support and deliver all components of customer engagements (e.g., customer communications, workshops, stakeholder interviews, process and data analysis, managing timelines)
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Sr. Project Manager, Enterprise Transformation
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Remote, United States
…eligible Medicaid recipients to choose and pay for their own support workers and services within their state-approved personalized budget. We are appointed by states and managed healthcare…
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Administrative Assistant - Dental
WVUH West Virginia University Hospitals
United States
1. Two years in a higher education office support setting.
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Patient Access Specialist
WVUH West Virginia University Hospitals
United States
1. Associate degree in a related medical field such as medical assisting or medical office administration.
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Enterprise Relationship Management Associate
DPL Financial Partners
Louisville, KY
DPL Financial Partners is seeking an internal Enterprise RM Associate to serve as the day-to-day execution partner to our Enterprise Relationship Managers. The Enterprise RMs cover national…
Added 1 min ago
MU
Seasonal Part-Time Sales Associate
MINISO USA
La Habra, CA
- $16.9 USD / hour
- Part-time
The Seasonal Sales Associate is responsible for providing exceptional customer service, maintaining store presentation, and supporting daily sales operations during peak seasons. This role…
Added 1 min ago
Senior Quality Inspector
Astrodyne TDI
Hackettstown, NJ
Join a global power electronics organization where quality, precision, and technical expertise support products used in demanding applications. In this role, you will help ensure incoming…
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MU
Part-Time Shift Leader
MINISO USA
La Habra, CA
- $18 to $21 USD / hour
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Help support daily operations, including replenishment, fronting, store maintenance, cash handling, and merchandising.
Added 1 min ago
MU
Part-Time Sales Associate
MINISO USA
Missoula, MT
- $14 to $16.5 USD / hour
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Added 1 min ago
CPI Investigation Worker Trainee - IFAC
TX-HHSC-DSHS-DFPS
DALLAS, TX
Added 1 min ago
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Veterinarian - Sayville, NY
Grady Animal Hospital
Sayville, NY
- $185,000 to $200,000 USD / year
Associate Veterinarian – Surgery & Emergency Medicine | Sayville, NY
Added 1 min ago
Recruiting Coordinator
Security SBU
Chantilly, VA
…Business Unit (SSBU) is seeking a Recruiting Coordinator to support nationwide hiring initiatives for security, operations, and mission-critical government…
Added 1 min ago
Program Security Representative (PSR) I
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United States
The Program Security Representative’s primary function is to provide multi-discipline security support for one or more of the customer’s Special Access Programs (SAPs). The position will…
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Space Management Analyst
Brookshire Grocery Company
Tyler, TX
Investing in your dreams: Scholarships and educational support to fuel your growth.
Added 1 min ago
ES
Certified Occupational Therapy Assistant
Easter Seals Florida Inc
Daytona Beach, FL
- $28 USD / hour
Provide education, training, and support to parents, caregivers, and families to encourage consistency and carryover of therapeutic strategies
Added 1 min ago
STAFFING COORDINATOR - STROGER
IL
…across Cook County Health (CCH). The Staffing Coordinator will support the established staffing and scheduling patterns, to ensure optimum staffing within budgeted levels, which promotes…

ABM US

Administrative Assistant

RICHMOND, TX, United States
Richmond, TX, United States

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Job details

Posting language: English
Posted: Nov 9, 2026

Original job description

The Operations Administrator provides dedicated administrative, operational, and compliance support at site level to enable Site Managers to focus on strategic leadership, safety performance, client engagement, and operational excellence. This role is responsible for delivering accurate and timely reporting for multiple sites, managing employee rosters and hours inputs, coordinating hiring and onboarding activity, and supporting governance processes across the account. The Operations Administrator ensures the reliability, completeness, and consistency of site-level data, and strengthens compliance execution. Benefit Information: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Team Member Benefits | Staff & Management

Administrative & Operational Support

Manages all daily, weekly, and monthly site-level administrative tasks that support the Site Manager and operational delivery.
Coordinates roster updates, shift patterns, and attendance records to ensure accuracy and alignment with contractual staffing requirements.
Prepares standard operating documents, checklists, and compliance submissions required for audits, SWOPs and monthly operating reviews.
Maintains organized digital and physical records supporting safety, HR, operations, training, and payroll compliance.

Hours Tracking, Payroll Input & Financial Accuracy

Completes accurate Epay inputs including hours, PTO, shift changes, cross-site support, and retro adjustments in line with ABM policy.
Ensures correct Epay Sub usage and supports documentation for shift swaps, additional shifts, and cross-support labor.
Performs weekly validation of hours, rostered vs delivered hours, OT exceptions, and correct labor code utilization.
Supports preparation of site-level cost inputs for P&L review, flagging anomalies or compliance variance risks to the Site Manager.

Recruitment, Onboarding & Talent Support

Acts as the site-level liaison for Talent Acquisition, ensuring smooth candidate flow, interview scheduling, offer processing, and Day 1 readiness.
Supports early-stage onboarding including I-9 coordination, site orientation preparation, badge activation, and uniform allocation.
Tracks new hire progress through Day 7, Day 30, and Day 60 checkpoints to reduce early attrition.
Maintains applicant status logs, onboarding checklists, and supports site hiring plans.

Compliance, Governance & Reporting

Ensures timely and accurate completion of compliance deliverables including safety reporting, accident logs, LMS training records, roster reviews, and corrective actions.
Prepares weekly/monthly data for Network Ops, BIT, Finance, Safety, and HR as required.
Supports SWOPs, Near Miss, Global Auditing Tool (GAT) audits and internal governance reviews.
Ensures adherence to contractual, legal, and policy requirements across all operational and administrative workflows.

Communication & Coordination

Serves as the administrative point of contact for Site Manager, ensuring smooth coordination across ABM teams (TA, HR, Payroll, Finance, BIT).
Provides clear, organized communication to frontline supervisors and shift leaders regarding rosters, changes, and operational updates.
Maintains strong relationships with site POC stakeholders during administrative interactions while representing ABM professionalism and consistency.

Process Improvement

Identifies opportunities to streamline administrative tasks through standardization, templates, and process improvements.
Supports the adoption of new systems, reporting tools, and governance frameworks deployed by BIT, CI, or Network Operations.
Provides feedback from site-level execution to central teams to refine tools and improve usability for the field.

Other duties as assigned Job duties may be modified at any time to support operational needs, compliance requirements, or account-wide initiatives.

High school diploma or GED required; associate’s degree or administrative certification preferred.
Driver’s License preferred.
Minimum 1–2 years of similar administrative or operational support experience; experience in facilities management, logistics, distribution environments preferred.
Strong proficiency in Microsoft Excel, Outlook, Teams, and data entry systems.
Ability to interpret and accurately manage hours, payroll inputs, and staffing schedules.
Excellent verbal and written communication skills in English.
Strong organizational skills and ability to manage multiple deadlines simultaneously.
High attention to detail with the ability to produce accurate, consistent reporting.
Ability to work collaboratively with Site Managers, Shift Leads, HR, TA, and central operations teams.
Must be proactive, reliable, and capable of working with minimal supervision.
Strong interpersonal skills and the ability to work effectively within a diverse workforce.

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.

ABM directs all applicants to apply at www.abm.com/careers. ABM does not accept unsolicited resumes or submissions outside of this portal. Applicants should submit their application by clicking Apply Now.

For more information, visit www.abm.com

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More about this job

Skills

Reporting
Documentation
Prepare building site
Regulatory compliance
Site Manager
Scheduling
LMS
Auditing
Payroll
Communication skills
Logistics
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Data entry
Organizational skills
Attention to detail
Interpersonal skills

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