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IC
Manager, Biological Sciences
Insulet Corporation
Acton, MA
- $130,400 to $195,650 USD / year
The Pre-Clinical Medical Device Manager will oversee outsourced pre-clinical animal studies supporting medical device development. This role ensures scientific integrity, regulatory…
Added just now
EL
Assistant Project Manager
ENFRA LLC
Rayville, LA
- $27.92 to $37.29 USD / hour
The Assistant Project Manager - HNE will be responsible for assisting the Project Manager with managing the project life cycle process on assigned projects. The APM will assist in obtaining…
Added 1 min ago
Traveling Project Manager - Memphis
Turner Construction Company
Memphis, TN · Proctor, AR
Reports to: Senior Project Manager or Project Executive
Added 2 mins ago
Senior Customer Success Manager
Procare Solutions
Denver, CO · Atlanta, GA
As a Senior Customer Success Manager (CSM), you will proactively manage a dedicated portfolio of customers, building strong, long-term relationships that help the customer achieve maximum…
Added 3 mins ago
Assistant Meat Manager
Albertsons Companies
CAMBRIDGE, MA · Cambridge, MA
…quality, consistency, and service? Join us as a Meat Department Manager, where operational standards, food safety, and customer experience work together to support store…
Added 3 mins ago
MC
Architectural Project Designer II
McKinstry Company
Seattle, WA
- $69,840 to $107,800 USD / year
to our growing Engineering and Design division in Seattle, WA. Your passion, experience and endless curiosity will be important in our drive for transformative change in the industry. Some…
Added 3 mins ago
MC
Architectural Project Designer II
McKinstry Company
Spokane, WA
- $69,840 to $97,020 USD / year
to our growing Engineering and Design division in
Added 3 mins ago
NPI BUYER
Supply Technologies
Cleveland, OH · Solon, OH
…intellectual and technological infrastructure to give you a program of process, resource and production efficiencies that improve your competitive position in the…
Added 4 mins ago
Application Engineer - Slater Controls
Floworks International LLC
Midland, TX
…position is ideal for someone with experience in instrumentation, process control, control valves, valve automation, flow measurement, or industrial engineering who enjoys solving customer…
Added 5 mins ago
Electro-Mechanical Site Manager
Dematic Corp. (ILD-US)
Union City, GA
Dematic Corp. is seeking an Electro-Mechanical Site Manager for Resident Maintenance. The Electro-Mechanical Site Manager leads the maintenance, reliability, and performance of automated…
Added 5 mins ago
J
Product Manager-in-Training (YC cofounder/CEO-led)
Jerry.ai
Remote, United States
- $130,000 to $160,000 USD / year
…at the company (i.e., product, growth, operations, finance, engineering, data), learn how to execute big-picture strategies and navigate the intricacies of a complex…
Added 5 mins ago
J
Product Manager (2x YC founder mentorship)
Jerry.ai
Remote, United States
- $130,000 to $160,000 USD / year
…at the company (i.e., product, growth, operations, finance, engineering, data), learn how to execute big-picture strategies and navigate the intricacies of a complex…
Added 6 mins ago
Network & Infrastructure Security Engineer
Gleason
Rochester, NY
…company locations. This role is primarily focused on network engineering and defensive security - not a policy-only cybersecurity position. The successful candidate will be our resident…
Added 6 mins ago
NPI BUYER
Supply Technologies
Cleveland, OH · Solon, OH
…intellectual and technological infrastructure to give you a program of process, resource and production efficiencies that improve your competitive position in the…
Added 6 mins ago
R
Information Systems Security Manager
RIVIDIUM
Saint Louis, MO
- $140,000 to $150,000 USD / year
RiVidium Inc. is seeking an experienced Information Systems Security Manager to support the NGA Defender program. The selected candidate will be responsible for managing and overseeing the…
Added 6 mins ago
Senior Cyber Operations Analyst
ROCHESTER GAS & ELEC CORP
United States Of America, NY
Support the Manager of Cyber Operations to assure a stable and secure production environment for Avangrid Networks.
Added 7 mins ago
Manager, Safety & Environment
KITO CROSBY
Manheim, PA
The Manager, Environmental, Health & Safety (EHS) provides multi-site leadership for environmental, occupational health, safety, and workers’ compensation programs. This role develops and…
Added 7 mins ago
A
Quality Manager
adecco
Canton, OH
- $120,000 to $140,000 USD / year
The Quality Manager / Metallurgist is responsible for leading and maintaining all manufacturing quality systems while overseeing the Quality Department, including Quality Engineers and…
Added 7 mins ago
Sr Engineer - Systems Eng
Ally Bank
Detroit, MI
…office a certain number of days per week as indicated by your manager. Your hiring manager will discuss this role's specific work requirements with you during the hiring process. All work…
Added 7 mins ago
MI
Product Development Analyst
MGT Insurance
San Francisco, CA
- $100,000 to $150,000 USD / year
The Product Development Analyst, Commercial Insurance supports the Product Management Manager in growing a designated commercial line of business profitably and in executing product changes…
Added 7 mins ago
Pricing Analyst, 100% Onsite, Raleigh
US Foods, Inc.
Raleigh, NC
…opportunities by managing area-wide Daily Sales Below Cost (DSBC)…
Added 7 mins ago
Product Manager - Fenton, MO
Hubbell Incorporated
Fenton, MO
The Product Manager is responsible for driving the growth, technical leadership, and market success of the Killark hazardous location fittings and cable gland product portfolio. This role…
Added 8 mins ago
Engineer Intern
SLB
Houston, TX · Houston
The OneSubsea Engineering Internship provides the opportunity to gain product and technical knowledge by working alongside design engineers in various core product groups such as Manifolds,…
Added 8 mins ago
Materials Intern
SLB
Houston, TX · Houston
Currently pursuing a Bachelor's or Master's degree in Materials Engineering, Metallurgical Engineering, or a related field.
Added 8 mins ago
Pump Technician I
Nikkiso Cryogenic Industries
North Las Vegas, NV
Nikkiso Clean Energy & Industrial Gases is a leading provider of cryogenic pumps, heat exchangers, process systems, services, and solutions for the LNG and industrial gases industry. We are…

ABM US

Administrative Assistant

RICHMOND, TX, United States
Richmond, TX, United States

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Job details

Posting language: English
Posted: Nov 9, 2026

Original job description

The Operations Administrator provides dedicated administrative, operational, and compliance support at site level to enable Site Managers to focus on strategic leadership, safety performance, client engagement, and operational excellence. This role is responsible for delivering accurate and timely reporting for multiple sites, managing employee rosters and hours inputs, coordinating hiring and onboarding activity, and supporting governance processes across the account. The Operations Administrator ensures the reliability, completeness, and consistency of site-level data, and strengthens compliance execution. Benefit Information: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Team Member Benefits | Staff & Management

Administrative & Operational Support

Manages all daily, weekly, and monthly site-level administrative tasks that support the Site Manager and operational delivery.
Coordinates roster updates, shift patterns, and attendance records to ensure accuracy and alignment with contractual staffing requirements.
Prepares standard operating documents, checklists, and compliance submissions required for audits, SWOPs and monthly operating reviews.
Maintains organized digital and physical records supporting safety, HR, operations, training, and payroll compliance.

Hours Tracking, Payroll Input & Financial Accuracy

Completes accurate Epay inputs including hours, PTO, shift changes, cross-site support, and retro adjustments in line with ABM policy.
Ensures correct Epay Sub usage and supports documentation for shift swaps, additional shifts, and cross-support labor.
Performs weekly validation of hours, rostered vs delivered hours, OT exceptions, and correct labor code utilization.
Supports preparation of site-level cost inputs for P&L review, flagging anomalies or compliance variance risks to the Site Manager.

Recruitment, Onboarding & Talent Support

Acts as the site-level liaison for Talent Acquisition, ensuring smooth candidate flow, interview scheduling, offer processing, and Day 1 readiness.
Supports early-stage onboarding including I-9 coordination, site orientation preparation, badge activation, and uniform allocation.
Tracks new hire progress through Day 7, Day 30, and Day 60 checkpoints to reduce early attrition.
Maintains applicant status logs, onboarding checklists, and supports site hiring plans.

Compliance, Governance & Reporting

Ensures timely and accurate completion of compliance deliverables including safety reporting, accident logs, LMS training records, roster reviews, and corrective actions.
Prepares weekly/monthly data for Network Ops, BIT, Finance, Safety, and HR as required.
Supports SWOPs, Near Miss, Global Auditing Tool (GAT) audits and internal governance reviews.
Ensures adherence to contractual, legal, and policy requirements across all operational and administrative workflows.

Communication & Coordination

Serves as the administrative point of contact for Site Manager, ensuring smooth coordination across ABM teams (TA, HR, Payroll, Finance, BIT).
Provides clear, organized communication to frontline supervisors and shift leaders regarding rosters, changes, and operational updates.
Maintains strong relationships with site POC stakeholders during administrative interactions while representing ABM professionalism and consistency.

Process Improvement

Identifies opportunities to streamline administrative tasks through standardization, templates, and process improvements.
Supports the adoption of new systems, reporting tools, and governance frameworks deployed by BIT, CI, or Network Operations.
Provides feedback from site-level execution to central teams to refine tools and improve usability for the field.

Other duties as assigned Job duties may be modified at any time to support operational needs, compliance requirements, or account-wide initiatives.

High school diploma or GED required; associate’s degree or administrative certification preferred.
Driver’s License preferred.
Minimum 1–2 years of similar administrative or operational support experience; experience in facilities management, logistics, distribution environments preferred.
Strong proficiency in Microsoft Excel, Outlook, Teams, and data entry systems.
Ability to interpret and accurately manage hours, payroll inputs, and staffing schedules.
Excellent verbal and written communication skills in English.
Strong organizational skills and ability to manage multiple deadlines simultaneously.
High attention to detail with the ability to produce accurate, consistent reporting.
Ability to work collaboratively with Site Managers, Shift Leads, HR, TA, and central operations teams.
Must be proactive, reliable, and capable of working with minimal supervision.
Strong interpersonal skills and the ability to work effectively within a diverse workforce.

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.

ABM directs all applicants to apply at www.abm.com/careers. ABM does not accept unsolicited resumes or submissions outside of this portal. Applicants should submit their application by clicking Apply Now.

For more information, visit www.abm.com

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More about this job

Skills

Reporting
Documentation
Prepare building site
Regulatory compliance
Site Manager
Scheduling
LMS
Auditing
Payroll
Communication skills
Logistics
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Data entry
Organizational skills
Attention to detail
Interpersonal skills

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