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Added just now
Senior Full-Stack Software Developer
Beckman Coulter, Inc.
Austin, TX
…innovations for scientists by scientists, with many of our 3,300+ global colleagues coming from the…
Added just now
LM
Field Service Engineer I
Leica Microsystems Inc.
Boston, MA
- $34 to $38 USD / hour
…Improving Lives” is the driving force behind everything we do. As a global leader with the most comprehensive portfolio spanning from biopsy to diagnosis, we empower clinicians with…
Added just now
T
VOIP/CUCM Engineer
TEKsystems
Herndon, VA
- $55 to $72.12 USD / hour
Providing weekly report activities to the manager.
Added just now
RB
Sales Trainee - Bronx, NY
Red Bull
Bronx, NY
- $19.38 to $29.08 USD / hour
Upon successful participation in the training program, the ST is eligible to interview for open Account Sales Manager (ASM) roles.
Added just now
SRE Transport – VPN/Firewall
LEIDOS, INC.
Norfolk, VA
…our team to support the SMIT mission, the largest IT services program for the United States Navy. As part of the Leidos team, you will play a pivotal role in delivering the Navy-Marine…
Added 1 min ago
Plasma Center Nurse - EMT
USA - 3387 BioLife Plasma Services, LP
Sheboygan, WI
…and quality is expected. You will report to the Plasma Center Manager and will perform as a Medical Support Specialist (Plasma Center Nurse) to support plasma center…
Added 1 min ago
Biolife Plasma Nurse - RN
USA - 3387 BioLife Plasma Services, LP
Sheboygan, WI
…and quality is expected. You will report to the Plasma Center Manager and will perform as a Medical Support Specialist (Plasma Center Nurse) to support plasma center…
Added 1 min ago
Biolife Plasma Center Nurse - LPN
USA - 3387 BioLife Plasma Services, LP
Sheboygan, WI
…and quality is expected. You will report to the Plasma Center Manager and will perform as a Medical Support Specialist (Plasma Center Nurse) to support plasma center…
Added 1 min ago
Biolife EMT
USA - 3387 BioLife Plasma Services, LP
Independence, MO
…and quality is expected. You will report to the Plasma Center Manager and will perform as a Medical Support Specialist to support plasma center…
Added 1 min ago
Biolife Paramedic
USA - 3387 BioLife Plasma Services, LP
Independence, MO
…and quality is expected. You will report to the Plasma Center Manager and will perform as a Medical Support Specialist to support plasma center…
Added just now
P
Supply Chain Compliance Manager
PACCAR
Bellevue, WA
- $100,100 to $156,600 USD / year
The Supply Chain Compliance Manager will play a leading role in identifying potential supply chain risks using advanced analytical tools and their knowledge of the global supply chain.
Added 1 min ago
Biolife Licensed Practical Nurse
USA - 3387 BioLife Plasma Services, LP
Independence, MO
…and quality is expected. You will report to the Plasma Center Manager and will perform as a Medical Support Specialist to support plasma center…
Added 1 min ago
Biolife EMT-B
USA - 3387 BioLife Plasma Services, LP
Independence, MO
…and quality is expected. You will report to the Plasma Center Manager and will perform as a Medical Support Specialist to support plasma center…
Added 1 min ago
Experienced Training Supervisor
USA - 3387 BioLife Plasma Services, LP
Columbus, GA
…become life-changing medicines. You will report to the Center Manager and oversee the general management of employees assigned to the production…
Added 1 min ago
Plasma Center Paramedic - EMT-P
USA - 3387 BioLife Plasma Services, LP
Casselberry, FL
…and quality is expected. You will report to the Plasma Center Manager and will perform as a Medical Support Specialist to support plasma center…
Added 1 min ago
Plasma Center EMT - EMT-B
USA - 3387 BioLife Plasma Services, LP
Casselberry, FL
…and quality is expected. You will report to the Plasma Center Manager and will perform as a Medical Support Specialist to support plasma center…
Added 1 min ago
AG
Supply Planning Manager
Ardagh Group
Chicago, IL
- $111,900 to $167,900 USD / year
Ardagh Metal Packaging is a leading global supplier of sustainable and infinitely recyclable metal beverage cans to brand owners globally. An operating business of sustainable packaging…
Added 1 min ago
Materials Project Manager (B4)
Applied Materials
Santa Clara, CA · Santa Clara
Applied Materials is the global leader in materials science and engineering solutions that are at the foundation of virtually every new semiconductor chip and advanced display in the world.…
Added 2 mins ago
Sr. Manager, National Partnerships & Catering, Firehouse Subs, US&C
Firehouse Subs
United States
…records of community support. Each brand benefits from the global scale and shared best practices that come from ownership by Restaurant Brands International…
Added 2 mins ago
Client Service Associate
Ameriprise Financial Services, LLC.
Florham Park, NJ
…are a longstanding leader in financial planning and advice, a global asset manager and an insurer. Our unwavering focus on our clients and strong financial foundation connects each of our…
Added 2 mins ago
Claims Specialist, Environmental Pollution
AXA
CHICAGO · EXTON · ATLANTA · HARTFORD · MORRISTOWN
…effective resolution strategies. Expect to work closely with your manager and fellow Claims colleagues to drive files to resolution, interacting and collaborating frequently with the…
Added 3 mins ago
Identity and Access Management (IAM) SailPoint Administrator
Atos
Chicago, ND
Atos Group is a global leader in digital transformation with c. 54,000 employees and annual revenue of c. €7.2 billion, operating in 54 countries under two brands - Atos for services and…
Added 3 mins ago
IG
Operations / Site Manager – Federal Records Management
Insight Global
Lee's Summit, MO
- From $62 USD / hour
Insight Global is seeking an Operations / Site Manager – Federal Records Management to support a large-scale federal records operations program in Lee’s Summit, MO. This individual will…
Added 3 mins ago
IG
INTL - Change Management Specialist - Finance Transformations - Poland
Insight Global
Remote, United States
- From $40 USD / hour
We are looking for a Senior Change Management Specialist / early-career Change Manager to support a global finance transformation program. This person will support both day-to-day…
Added 3 mins ago
A
Project Coordinator
Actalent
Kansas City, MO
- $21 to $24 USD / hour
Record and distribute minutes from project manager meetings to ensure clear communication and follow-up.

ABM US

Administrative Assistant

RICHMOND, TX, United States
Richmond, TX, United States

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Job details

Posting language: English
Posted: Nov 9, 2026

Original job description

The Operations Administrator provides dedicated administrative, operational, and compliance support at site level to enable Site Managers to focus on strategic leadership, safety performance, client engagement, and operational excellence. This role is responsible for delivering accurate and timely reporting for multiple sites, managing employee rosters and hours inputs, coordinating hiring and onboarding activity, and supporting governance processes across the account. The Operations Administrator ensures the reliability, completeness, and consistency of site-level data, and strengthens compliance execution. Benefit Information: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Team Member Benefits | Staff & Management

Administrative & Operational Support

Manages all daily, weekly, and monthly site-level administrative tasks that support the Site Manager and operational delivery.
Coordinates roster updates, shift patterns, and attendance records to ensure accuracy and alignment with contractual staffing requirements.
Prepares standard operating documents, checklists, and compliance submissions required for audits, SWOPs and monthly operating reviews.
Maintains organized digital and physical records supporting safety, HR, operations, training, and payroll compliance.

Hours Tracking, Payroll Input & Financial Accuracy

Completes accurate Epay inputs including hours, PTO, shift changes, cross-site support, and retro adjustments in line with ABM policy.
Ensures correct Epay Sub usage and supports documentation for shift swaps, additional shifts, and cross-support labor.
Performs weekly validation of hours, rostered vs delivered hours, OT exceptions, and correct labor code utilization.
Supports preparation of site-level cost inputs for P&L review, flagging anomalies or compliance variance risks to the Site Manager.

Recruitment, Onboarding & Talent Support

Acts as the site-level liaison for Talent Acquisition, ensuring smooth candidate flow, interview scheduling, offer processing, and Day 1 readiness.
Supports early-stage onboarding including I-9 coordination, site orientation preparation, badge activation, and uniform allocation.
Tracks new hire progress through Day 7, Day 30, and Day 60 checkpoints to reduce early attrition.
Maintains applicant status logs, onboarding checklists, and supports site hiring plans.

Compliance, Governance & Reporting

Ensures timely and accurate completion of compliance deliverables including safety reporting, accident logs, LMS training records, roster reviews, and corrective actions.
Prepares weekly/monthly data for Network Ops, BIT, Finance, Safety, and HR as required.
Supports SWOPs, Near Miss, Global Auditing Tool (GAT) audits and internal governance reviews.
Ensures adherence to contractual, legal, and policy requirements across all operational and administrative workflows.

Communication & Coordination

Serves as the administrative point of contact for Site Manager, ensuring smooth coordination across ABM teams (TA, HR, Payroll, Finance, BIT).
Provides clear, organized communication to frontline supervisors and shift leaders regarding rosters, changes, and operational updates.
Maintains strong relationships with site POC stakeholders during administrative interactions while representing ABM professionalism and consistency.

Process Improvement

Identifies opportunities to streamline administrative tasks through standardization, templates, and process improvements.
Supports the adoption of new systems, reporting tools, and governance frameworks deployed by BIT, CI, or Network Operations.
Provides feedback from site-level execution to central teams to refine tools and improve usability for the field.

Other duties as assigned Job duties may be modified at any time to support operational needs, compliance requirements, or account-wide initiatives.

High school diploma or GED required; associate’s degree or administrative certification preferred.
Driver’s License preferred.
Minimum 1–2 years of similar administrative or operational support experience; experience in facilities management, logistics, distribution environments preferred.
Strong proficiency in Microsoft Excel, Outlook, Teams, and data entry systems.
Ability to interpret and accurately manage hours, payroll inputs, and staffing schedules.
Excellent verbal and written communication skills in English.
Strong organizational skills and ability to manage multiple deadlines simultaneously.
High attention to detail with the ability to produce accurate, consistent reporting.
Ability to work collaboratively with Site Managers, Shift Leads, HR, TA, and central operations teams.
Must be proactive, reliable, and capable of working with minimal supervision.
Strong interpersonal skills and the ability to work effectively within a diverse workforce.

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.

ABM directs all applicants to apply at www.abm.com/careers. ABM does not accept unsolicited resumes or submissions outside of this portal. Applicants should submit their application by clicking Apply Now.

For more information, visit www.abm.com

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More about this job

Skills

Reporting
Documentation
Prepare building site
Regulatory compliance
Site Manager
Scheduling
LMS
Auditing
Payroll
Communication skills
Logistics
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Data entry
Organizational skills
Attention to detail
Interpersonal skills

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