Jobs in the United States

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Added 3 mins ago
Retail Relationship Banker I
Origin Bank
Monroe, LA
What truly sets us apart is our people-first culture. Here, you'll be supported by unique initiatives like our Dream Manager program, one-on-one guidance from a nationally certified health…
Added 3 mins ago
Outside Account Executive
CCB iHeartMedia + Entertainment, Inc. | MPG
Dallas, TX
As an Account Executive at iHeart, you'll learn the ins and outs of our Broadcast + Digital Marketing Products, identify and develop new business opportunities through in-person meetings…
Added 3 mins ago
Senior Contracting Specialist
Ventra Health, Inc.
Remote, United States
As part of our robust Rewards & Recognition program, this role is eligible for our Ventra performance-based incentive plan, because we believe great work deserves great rewards
Added 5 mins ago
A
F&I Manager
Asbury
Annapolis, MD
- $125,000 to $175,000 USD / year
…innovator in the automotive industry? As an Automotive Finance Manager, you will have the opportunity to make a positive impact on our business and in the lives of our team members and…
Added 5 mins ago
Legal Records Associate (Law firm)
SPS North America
NY
Reports To: Client Services Supervisor, Client Services Manager, or equivalent leadership
Added 5 mins ago
MRI Weekend Technologist Overnights
St. Lukes Hospital
Quakertown, PA
…procedures and under direction of department Section Chief and Manager. The position will require a significant degree of judgment in the performance of assigned…
Added 6 mins ago
CT Radiology Technologist - North Campus - Days
Erlanger
Erlanger North Chattanooga, TN
Under the direction of the North Radiology Manager, supervisor, and/or Radiologist, performs a variety of radiographic procedures, including CT scans and some invasive procedures with post…
Added 7 mins ago
Sr Engineer - Systems Eng
Ally Bank
Detroit, MI
…office a certain number of days per week as indicated by your manager. Your hiring manager will discuss this role's specific work requirements with you during the hiring process. All work…
Added 7 mins ago
IC
Marketing, Communications and Engagement Manager
ISS Conversational ATS
SAN DIEGO, CA
- $115,000 to $130,000 USD / year
The MCE Manager is a champion, guardian, advocate and ambassador the food program and how we represent the core values and initiatives.
Added 9 mins ago
Da Vinci Specialist
Intuitive
Remote, United States
…specifically the Clinical Sales Representative and Clinical Sales Manager, to ensure safe and effective product adoption and quality control while driving positive patient…
Added 9 mins ago
Da Vinci Specialist
Intuitive
Remote, United States
…specifically the Clinical Sales Representative and Clinical Sales Manager, to ensure safe and effective product adoption and quality control while driving positive patient…
Added 9 mins ago
AD
Label Machine Operator, Night Shift, Sun-Tue 8PM-7:30AM, Wed 10:30PM-7AM
Avery Dennison
Charlotte, NC
- $20 USD / hour
Avery Dennison Corporation (NYSE: AVY) is a global materials science and digital identification solutions company. We are Making Possible™ products and solutions that help advance the…
Added 10 mins ago
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Entry-level Lube Tech/Technician (Part Time)
VIOC
Cincinnati, OH
- $17 USD / hour
- Part-time
Your road to VIOC doesn’t require previous automotive experience. Through our award-winning training program, we’ll teach you how to:
Added 10 mins ago
V
Entry-level Lube Tech/Technician (Part Time)
VIOC
Cincinnati, OH
- $17 USD / hour
- Part-time
Your road to VIOC doesn’t require previous automotive experience. Through our award-winning training program, we’ll teach you how to:
Added 10 mins ago
V
Entry-level Lube Tech/Technician (Part Time)
VIOC
Holland, MI
- $17.5 USD / hour
- Part-time
Your road to VIOC doesn’t require previous automotive experience. Through our award-winning training program, we’ll teach you how to:
Added 10 mins ago
V
Entry-level Lube Tech/Technician (Part Time)
VIOC
PERRY, GA
- $14.25 USD / hour
- Part-time
Your road to VIOC doesn’t require previous automotive experience. Through our award-winning training program, we’ll teach you how to:
Added 10 mins ago
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Entry Level Vehicle Service Specialist
VIOC
Chillicothe, OH
- $16.5 USD / hour
Your road to VIOC doesn’t require previous automotive experience. Through our award-winning training program, we’ll teach you how to:
Added 10 mins ago
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Entry Level Vehicle Service Specialist
VIOC
Columbus, OH
- $17.5 USD / hour
Your road to VIOC doesn’t require previous automotive experience. Through our award-winning training program, we’ll teach you how to:
Added 10 mins ago
V
Entry-level Lube Tech/Technician
VIOC
ATHENS, AL
- $15.5 USD / hour
Your road to VIOC doesn’t require previous automotive experience. Through our award-winning training program, we’ll teach you how to:
Added 10 mins ago
V
Entry-level Lube Tech/Technician
VIOC
Amelia, OH
- $17 USD / hour
Your road to VIOC doesn’t require previous automotive experience. Through our award-winning training program, we’ll teach you how to:
Added 10 mins ago
V
Entry-level Lube Tech/Technician
VIOC
Lexington, KY
- $16 USD / hour
Your road to VIOC doesn’t require previous automotive experience. Through our award-winning training program, we’ll teach you how to:
Added 10 mins ago
TO
Fleet Mechanic I, II, or III
Town of Windsor (CO)
Windsor, CO
- $28.61 to $40.06 USD / hour
The Fleet Mechanic (I) position is part of the snow removal program which includes scheduled on-call responsibilities typically during the months of October to April. Fleet Mechanic I’s are…
Added 10 mins ago
MI
Marketing & Content Specialist
MSM Inc.
Webster, NY
- $58,000 to $68,000 USD / year
You’re more than an account manager or sales professional - you’re client-obsessed, detail-driven, and thrive on delivering seamless experiences that build lasting partnerships. The right…
Added 10 mins ago
Program Manager
LMI
Colorado Springs, CO
LMI is seeking an experienced Program Manager to drive strategic growth, develop new business opportunities, and lead the execution of mission-focused programs supporting the Department of…
Added 12 mins ago
Administrative Assistant
ABM US
RICHMOND, TX · Richmond, TX
Manages all daily, weekly, and monthly site-level administrative tasks that support the Site Manager and operational delivery.

ABM US

Administrative Assistant

RICHMOND, TX, United States
Richmond, TX, United States

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Job details

Posting language: English
Posted: Nov 9, 2026

Original job description

The Operations Administrator provides dedicated administrative, operational, and compliance support at site level to enable Site Managers to focus on strategic leadership, safety performance, client engagement, and operational excellence. This role is responsible for delivering accurate and timely reporting for multiple sites, managing employee rosters and hours inputs, coordinating hiring and onboarding activity, and supporting governance processes across the account. The Operations Administrator ensures the reliability, completeness, and consistency of site-level data, and strengthens compliance execution. Benefit Information: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Team Member Benefits | Staff & Management

Administrative & Operational Support

Manages all daily, weekly, and monthly site-level administrative tasks that support the Site Manager and operational delivery.
Coordinates roster updates, shift patterns, and attendance records to ensure accuracy and alignment with contractual staffing requirements.
Prepares standard operating documents, checklists, and compliance submissions required for audits, SWOPs and monthly operating reviews.
Maintains organized digital and physical records supporting safety, HR, operations, training, and payroll compliance.

Hours Tracking, Payroll Input & Financial Accuracy

Completes accurate Epay inputs including hours, PTO, shift changes, cross-site support, and retro adjustments in line with ABM policy.
Ensures correct Epay Sub usage and supports documentation for shift swaps, additional shifts, and cross-support labor.
Performs weekly validation of hours, rostered vs delivered hours, OT exceptions, and correct labor code utilization.
Supports preparation of site-level cost inputs for P&L review, flagging anomalies or compliance variance risks to the Site Manager.

Recruitment, Onboarding & Talent Support

Acts as the site-level liaison for Talent Acquisition, ensuring smooth candidate flow, interview scheduling, offer processing, and Day 1 readiness.
Supports early-stage onboarding including I-9 coordination, site orientation preparation, badge activation, and uniform allocation.
Tracks new hire progress through Day 7, Day 30, and Day 60 checkpoints to reduce early attrition.
Maintains applicant status logs, onboarding checklists, and supports site hiring plans.

Compliance, Governance & Reporting

Ensures timely and accurate completion of compliance deliverables including safety reporting, accident logs, LMS training records, roster reviews, and corrective actions.
Prepares weekly/monthly data for Network Ops, BIT, Finance, Safety, and HR as required.
Supports SWOPs, Near Miss, Global Auditing Tool (GAT) audits and internal governance reviews.
Ensures adherence to contractual, legal, and policy requirements across all operational and administrative workflows.

Communication & Coordination

Serves as the administrative point of contact for Site Manager, ensuring smooth coordination across ABM teams (TA, HR, Payroll, Finance, BIT).
Provides clear, organized communication to frontline supervisors and shift leaders regarding rosters, changes, and operational updates.
Maintains strong relationships with site POC stakeholders during administrative interactions while representing ABM professionalism and consistency.

Process Improvement

Identifies opportunities to streamline administrative tasks through standardization, templates, and process improvements.
Supports the adoption of new systems, reporting tools, and governance frameworks deployed by BIT, CI, or Network Operations.
Provides feedback from site-level execution to central teams to refine tools and improve usability for the field.

Other duties as assigned Job duties may be modified at any time to support operational needs, compliance requirements, or account-wide initiatives.

High school diploma or GED required; associate’s degree or administrative certification preferred.
Driver’s License preferred.
Minimum 1–2 years of similar administrative or operational support experience; experience in facilities management, logistics, distribution environments preferred.
Strong proficiency in Microsoft Excel, Outlook, Teams, and data entry systems.
Ability to interpret and accurately manage hours, payroll inputs, and staffing schedules.
Excellent verbal and written communication skills in English.
Strong organizational skills and ability to manage multiple deadlines simultaneously.
High attention to detail with the ability to produce accurate, consistent reporting.
Ability to work collaboratively with Site Managers, Shift Leads, HR, TA, and central operations teams.
Must be proactive, reliable, and capable of working with minimal supervision.
Strong interpersonal skills and the ability to work effectively within a diverse workforce.

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.

ABM directs all applicants to apply at www.abm.com/careers. ABM does not accept unsolicited resumes or submissions outside of this portal. Applicants should submit their application by clicking Apply Now.

For more information, visit www.abm.com

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More about this job

Skills

Reporting
Documentation
Prepare building site
Regulatory compliance
Site Manager
Scheduling
LMS
Auditing
Payroll
Communication skills
Logistics
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Data entry
Organizational skills
Attention to detail
Interpersonal skills

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