Jobs in the United States

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Sr. Project Manager, Enterprise Transformation
Public Partnerships LLC
Remote, United States
Monitor operational performance and internal client requests, recommending process improvements and efficiency enhancements that support successful project delivery and continuous…
Added just now
Enterprise Relationship Management Associate
DPL Financial Partners
Louisville, KY
DPL Financial Partners is seeking an internal Enterprise RM Associate to serve as the day-to-day execution partner to our Enterprise Relationship Managers. The Enterprise RMs cover national…
Added 1 min ago
Supervisor, Customer Service
Evolent Specialty Services, Inc
United States
Manage escalated issues and complex cases, providing timely and effective resolutions to maintain high client satisfaction.
Added 1 min ago
AC
Information Technology Infrastructure and Security Engineer
ACHIEVEMENT CENTER FOR CHILDREN
Westlake, OH
- $57,600 to $72,000 USD / year
Monitor endpoint security, vulnerability management, patching, and data protection controls.
Added 1 min ago
IT Network Technician Level TWO
LED FastStart
Ponchatoula, LA
Perform data corrections and basic system administration tasks as assigned.
Added 3 mins ago
Cyber Analyst
Applied Network Solutions Inc
Annapolis Junction, MD
…school diploma or GED plus 7 years of relevant experience, or an Associate’s degree plus 7 years of relevant experience will be considered for those who have completed relevant military…
Added 5 mins ago
Legal Records Associate (Law firm)
SPS North America
NY
Reports To: Client Services Supervisor, Client Services Manager, or equivalent leadership
Added 6 mins ago
SS
Business Management and Data Governance, Senior Associate
State Street
Boston, MA
- $52,000 to $91,000 USD / year
A Senior Associate on the Business Management team will be responsible for supporting the effective execution of Global Credit Finance (GCF) priorities by partnering with senior leadership…
Added 6 mins ago
Lead Assistant, Executive
American Water
Camden, NJ
Prepares drafts and finalizes correspondence, reports, statistical data, memoranda, and related material as directed.
Added 6 mins ago
Project Specialist - Employment Compliance - Associate
EY
Tallahassee, FL · Chattanooga, TN · Oklahoma City, OK · Akron, OH · Hartford, CT · Cleveland, OH · Austin, TX · Kansas City, MO · Rochester, NY · Minneapolis, MN · Tampa, FL · Huntsville, AL · Jericho, NY · Louisville, KY · Arlington, VA · Detroit, MI · Stamford, CT · Chicago, IL · Toledo, OH · Orlando, FL · Baton Rouge, LA · Boca Raton, FL · Iselin, NJ · Grand Rapids, MI · Raleigh, NC · Birmingham, AL · Charlotte, NC · Buffalo, NY · Des Moines, IA · Rogers, AR · San Antonio, TX · Philadelphia, PA · New York, NY · Indianapolis, IN · McLean, VA · Nashville, TN · Alpharetta, GA · Baltimore, MD · Grandview Heights, OH · Fort Worth, TX · Richmond, VA · Hoboken, NJ · Boston, MA · Manayunk, PA · Washington, DC · Dallas, TX · Jackson, MS · Miami, FL · New Orleans, LA · Cincinnati, OH · Memphis, TN · Greenville, SC · Pittsburgh, PA · Jacksonville, FL · Providence, RI · Milwaukee, WI · Wichita, KS · Houston, TX · Tulsa, OK · Charleston, WV · St. Louis, MO · Atlanta, GA
As an Associate in the Project Specialist role within Fair Employment Practices Compliance (FEPC), you will serve as part of a focused project team that helps advance the Firm’s…
Added 6 mins ago
Employment Compliance Program Specialist - Supervising Associate
EY
Philadelphia, PA · Wichita, KS · Buffalo, NY · Birmingham, AL · Boca Raton, FL · Washington, DC · St. Louis, MO · Oklahoma City, OK · San Antonio, TX · Raleigh, NC · Charlotte, NC · Tampa, FL · Tulsa, OK · McLean, VA · Boston, MA · Pittsburgh, PA · Austin, TX · Fort Worth, TX · Detroit, MI · Rogers, AR · Louisville, KY · Jacksonville, FL · Indianapolis, IN · Baton Rouge, LA · Cincinnati, OH · Memphis, TN · Milwaukee, WI · Dallas, TX · Stamford, CT · Charleston, WV · Orlando, FL · Baltimore, MD · Huntsville, AL · Richmond, VA · Chicago, IL · Akron, OH · Houston, TX · Des Moines, IA · Rochester, NY · Hartford, CT · New York, NY · Grand Rapids, MI · Kansas City, MO · Jackson, MS · Alpharetta, GA · Cleveland, OH · Tallahassee, FL · Greenville, SC · Arlington, VA · Chattanooga, TN · New Orleans, LA · Providence, RI · Nashville, TN · Iselin, NJ · Minneapolis, MN · Miami, FL · Manayunk, PA · Jericho, NY · Grandview Heights, OH · Hoboken, NJ · Toledo, OH · Atlanta, GA
…resolution. Working closely with FEPC Operations & Advisory and Data & Analytics personnel, this role connects stakeholders with the right expertise, coordinates reporting inputs and…
Added 8 mins ago
Lead Client Servicing Associate
Clearwater Analytics, LLC
United States
Client Servicing Analysts are responsible for delivering top-notch operational support and fostering strong relationships with Clearwater's global clients. They excel in addressing…
Added 8 mins ago
Lead Client Servicing Associate
Clearwater Analytics, LLC
United States
Client Servicing Analysts are responsible for delivering top-notch operational support and fostering strong relationships with Clearwater's global clients. They excel in addressing…
Added 9 mins ago
Regional Administering Agency (RAA) Liaison
MassCareers
MA
…processing, navigation, and user access issues, and track tickets/Client Central…
Added 9 mins ago
SS
Mechanical Quality Inspector - Level II
SQA Services
Arvada, CO · Denver, CO
- $30 to $35 USD / hour
You will be conducting precision mechanical inspections at one or more client suppliers
Added 10 mins ago
Majors Accounts Workers Compensation Digital Sales
ADP
Florham Park, NJ
As a Digital Sales Associate, you will sell ADP solutions, including payroll, tax, human resources, and benefits to new and existing clients using the latest digital technology. You will…
Added 12 mins ago
Administrative Assistant
ABM US
RICHMOND, TX · Richmond, TX
…Managers to focus on strategic leadership, safety performance, client engagement, and operational excellence. This role is responsible for delivering accurate and timely reporting for…
Added 13 mins ago
Director, Paid Search
OMLUS Hearts and Science LLC
NY
Paid Search Data Analysis: Demonstrate analytical skills to extract meaningful insights from data. Relate these insights back to client business goals and identify actionable…
Added 14 mins ago
ERP Change Management Associate Director
Protiviti Inc.
United States
Protiviti is seeking a People & Change Associate Director to join our expanding Business Performance Improvement practice. In this senior leadership role you will spearhead complex…
Added 15 mins ago
RD
Reprographics Associate
RR Donnelley
Houston, TX
- $16.59 to $22.5 USD / hour
The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics (copy)…
Added 15 mins ago
AC
Accounting Clerk
Aston Carter
Middle River, MD
- $27 to $30 USD / hour
Perform general administrative and clerical duties, including filing, typing, data processing, document preparation, and spreadsheet maintenance.
Added 17 mins ago
AVP/VP, BMO Corporate Advisory
BMO Bank N.A.
Chicago, IL
…commercial banking professionals and is looking to hire a new Associate Vice President / Vice…
Added 18 mins ago
Senior Coordinator/ Pre-College Partnerships & Outreach
Louisiana State University and Agricultural and Mechanical College
United States
The senior coordinator reports to the Associate Director and independently manages a professional portfolio with responsibility for recruitment outcomes, outreach metrics, communications…
Added 18 mins ago
Senior Coordinator/ College Access & Student Success
Louisiana State University and Agricultural and Mechanical College
United States
Reporting to the Associate Director of Pre-College Programs, this position independently manages a professional portfolio focused on undergraduate student success, retention, degree…
Added 18 mins ago
LG
Client Services Coordinator (Specimen Transfers)
Luminary Genetics
Marlborough, MA
- $24 USD / hour
We have an immediate opening for a Client Services Coordinator (Specimen Transfers) to join our team at New England Cryogenic Center in Marlborough, Massachusetts.

ABM US

Administrative Assistant

RICHMOND, TX, United States
Richmond, TX, United States

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Job details

Posting language: English
Posted: Nov 9, 2026

Original job description

The Operations Administrator provides dedicated administrative, operational, and compliance support at site level to enable Site Managers to focus on strategic leadership, safety performance, client engagement, and operational excellence. This role is responsible for delivering accurate and timely reporting for multiple sites, managing employee rosters and hours inputs, coordinating hiring and onboarding activity, and supporting governance processes across the account. The Operations Administrator ensures the reliability, completeness, and consistency of site-level data, and strengthens compliance execution. Benefit Information: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Team Member Benefits | Staff & Management

Administrative & Operational Support

Manages all daily, weekly, and monthly site-level administrative tasks that support the Site Manager and operational delivery.
Coordinates roster updates, shift patterns, and attendance records to ensure accuracy and alignment with contractual staffing requirements.
Prepares standard operating documents, checklists, and compliance submissions required for audits, SWOPs and monthly operating reviews.
Maintains organized digital and physical records supporting safety, HR, operations, training, and payroll compliance.

Hours Tracking, Payroll Input & Financial Accuracy

Completes accurate Epay inputs including hours, PTO, shift changes, cross-site support, and retro adjustments in line with ABM policy.
Ensures correct Epay Sub usage and supports documentation for shift swaps, additional shifts, and cross-support labor.
Performs weekly validation of hours, rostered vs delivered hours, OT exceptions, and correct labor code utilization.
Supports preparation of site-level cost inputs for P&L review, flagging anomalies or compliance variance risks to the Site Manager.

Recruitment, Onboarding & Talent Support

Acts as the site-level liaison for Talent Acquisition, ensuring smooth candidate flow, interview scheduling, offer processing, and Day 1 readiness.
Supports early-stage onboarding including I-9 coordination, site orientation preparation, badge activation, and uniform allocation.
Tracks new hire progress through Day 7, Day 30, and Day 60 checkpoints to reduce early attrition.
Maintains applicant status logs, onboarding checklists, and supports site hiring plans.

Compliance, Governance & Reporting

Ensures timely and accurate completion of compliance deliverables including safety reporting, accident logs, LMS training records, roster reviews, and corrective actions.
Prepares weekly/monthly data for Network Ops, BIT, Finance, Safety, and HR as required.
Supports SWOPs, Near Miss, Global Auditing Tool (GAT) audits and internal governance reviews.
Ensures adherence to contractual, legal, and policy requirements across all operational and administrative workflows.

Communication & Coordination

Serves as the administrative point of contact for Site Manager, ensuring smooth coordination across ABM teams (TA, HR, Payroll, Finance, BIT).
Provides clear, organized communication to frontline supervisors and shift leaders regarding rosters, changes, and operational updates.
Maintains strong relationships with site POC stakeholders during administrative interactions while representing ABM professionalism and consistency.

Process Improvement

Identifies opportunities to streamline administrative tasks through standardization, templates, and process improvements.
Supports the adoption of new systems, reporting tools, and governance frameworks deployed by BIT, CI, or Network Operations.
Provides feedback from site-level execution to central teams to refine tools and improve usability for the field.

Other duties as assigned Job duties may be modified at any time to support operational needs, compliance requirements, or account-wide initiatives.

High school diploma or GED required; associate’s degree or administrative certification preferred.
Driver’s License preferred.
Minimum 1–2 years of similar administrative or operational support experience; experience in facilities management, logistics, distribution environments preferred.
Strong proficiency in Microsoft Excel, Outlook, Teams, and data entry systems.
Ability to interpret and accurately manage hours, payroll inputs, and staffing schedules.
Excellent verbal and written communication skills in English.
Strong organizational skills and ability to manage multiple deadlines simultaneously.
High attention to detail with the ability to produce accurate, consistent reporting.
Ability to work collaboratively with Site Managers, Shift Leads, HR, TA, and central operations teams.
Must be proactive, reliable, and capable of working with minimal supervision.
Strong interpersonal skills and the ability to work effectively within a diverse workforce.

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.

ABM directs all applicants to apply at www.abm.com/careers. ABM does not accept unsolicited resumes or submissions outside of this portal. Applicants should submit their application by clicking Apply Now.

For more information, visit www.abm.com

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More about this job

Skills

Reporting
Documentation
Prepare building site
Regulatory compliance
Site Manager
Scheduling
LMS
Auditing
Payroll
Communication skills
Logistics
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Data entry
Organizational skills
Attention to detail
Interpersonal skills

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