Jobs in the United States

25+ jobs

Save this search

Added just now
STAFFING COORDINATOR - STROGER
IL
Coordinates vacations and time-off requests with the Nurse Manager to ensure optimal staffing levels.
Added 1 min ago
FF
Part-Time Sales Lead - Famous Footwear
Famous Footwear
SALEM, NH
- Part-time
Bring the Positive Vibes: Embrace diversity and inclusivity as our team superpower, ensuring every associate feels valued and respected. Maintain a positive and proactive mindset, even in…
Added 1 min ago
FF
Part-Time Sales Lead - Famous Footwear
Famous Footwear
ABERDEEN, SD
- Part-time
Bring the Positive Vibes: Embrace diversity and inclusivity as our team superpower, ensuring every associate feels valued and respected. Maintain a positive and proactive mindset, even in…
Added 1 min ago
FF
Part-Time Sales Associate - Famous Footwear
Famous Footwear
BIDDEFORD, ME
- Part-time
As a Famous Footwear Sales Associate, you are passionate about providing the best shoe store experience for every customer. You do this by creating a welcoming environment and in-store…
Added 1 min ago
FF
Part-Time Sales Associate - Famous Footwear
Famous Footwear
Creve Coeur, MO
- Part-time
As a Famous Footwear Sales Associate, you are passionate about providing the best shoe store experience for every customer. You do this by creating a welcoming environment and in-store…
Added 1 min ago
FF
Part-Time Sales Lead - Famous Footwear
Famous Footwear
WHEATON, IL
- Part-time
Bring the Positive Vibes: Embrace diversity and inclusivity as our team superpower, ensuring every associate feels valued and respected. Maintain a positive and proactive mindset, even in…
Added 2 mins ago
Teacher Assistant - Interim @ Sherwood Elementary
Gaston County Schools
Gastonia, NC
Added 2 mins ago
Senior Human Resources Business Partner
ODW Logistics
Lockbourne, OH
Partner to with General Managers to drive the Talent Management program and next-level readiness assessment of the leadership team at the OM/Supervisor/Lead level.
Added 2 mins ago
Administrative Assistant
Akam Associates Inc.
Greenacres, FL
…administrative and customer service support to the Community Manager and Board of Directors. This position involves managing day-to-day office operations, coordinating communication with…
Added 3 mins ago
STAFFING COORDINATOR - STROGER
IL
Coordinates vacations and time-off requests with the Nurse Manager to ensure optimal staffing levels.
Added 3 mins ago
Asset Protection Manager
Cresco Labs
Chicago, IL
As Cresco Labs accelerates the growth of our Sunnyside* retail business, the company is seeking a Manager, Asset Protection, reporting to the Director, Risk Management, who will be…
Added 4 mins ago
GARAGE - Seasonal Sales Associate - Mall Of America
Groupe Dynamite, Inc Garage
Bloomington, MN
Reporting to the Store Manager, you’ll be the face of our brand. As a Seasonal Sales Associate, your focus is creating an elevated shopping experience - whether it’s styling customers in…
Added 4 mins ago
GARAGE - Seasonal Sales Associate - Southcenter
Groupe Dynamite, Inc Garage
Tukwila, WA
Reporting to the Store Manager, you’ll be the face of our brand. As a Seasonal Sales Associate, your focus is creating an elevated shopping experience - whether it’s styling customers in…
Added 4 mins ago
DYNAMITE - Seasonal Sales Associate - Woodfield Mall
Groupe Dynamite, Inc Garage
Schaumburg, IL
Reporting to the Store Manager, your main focus as Seasonal Sales Associate is to provide an exceptional shopping experience to each customer, and build long term relationships with each…
Added 4 mins ago
DYNAMITE - Sales Associate PT - Woodfield Mall
Groupe Dynamite, Inc Garage
Schaumburg, IL
Reporting to the Store Manager, your main focus as Sales Associate is to provide an exceptional shopping experience to each customer, and build long term relationships with each customer.…
Added 5 mins ago
Legal Records Associate (Law firm)
SPS North America
NY
Reports To: Client Services Supervisor, Client Services Manager, or equivalent leadership
Added 5 mins ago
Facilities Manager/Coordinator
Samaritan Daytop Village
Queens, NY
Under the general direction of the Program Director, The Facilities Manager/Coordinator ensures that the facility is properly maintained and kept, at all times, in a clean and sanitary…
Added 5 mins ago
K-12 Food Service Director (No Nights & Weekends!)
Taher, Inc
Nashville, TN
We are hiring an energetic, knowledgeable Food Service Director to lead a K 12 school lunch program. You will be responsible for client and community relationships, budgets, and P and L…
Added 7 mins ago
Warehouse Supervisor
Floor and Decor Outlets of America, Inc.
Las Vegas, NV
…communicating all necessary repairs to CEM and/or Operations Manager. Ensure that the warehouse personnel have safe, efficient equipment in order to perform the distribution…
Added 7 mins ago
FA
Inventory Control Specialist
Floor and Decor Outlets of America, Inc.
Hialeah, FL
- From $15.8 USD / hour
Audit the customer merchandise storage area weekly in accordance with the Customer Storage SOP and timely resolve any issues with the CEM and Operations Manager.
Added 7 mins ago
Display Builder
Floor and Decor Outlets of America, Inc.
Hampton, VA
Design and build store product displays per the Department Manager in each department.
Added 7 mins ago
Dietary Manager
Healthcare Services Group, Inc.
LARGO, FL
The Department Manager oversees the food service program at a single site, ensuring high food quality standards, inventory management, food safety, and customer service. This role requires…
Added 7 mins ago
QA Inspector
VOESTALPINE RAILWAY SYSTEMS NORTRAK LLC
Knoxville, TN
Reporting directly to the Q. A. Manager the Quality Assurance Inspector is responsible to ensure implementation and execution of the QMS (Quality Management System) and to verify products…
Added 7 mins ago
Sales Associate
United Pacific
Maryland Heights, MO
The Sales Associate at United Pacific works at an assigned store location and assists in the operation of the facility in a safe, customer-focused, and profitable manner. You will perform…
Added 7 mins ago
Sales Associate
United Pacific
Maryland Heights, MO
The Sales Associate at United Pacific works at an assigned store location and assists in the operation of the facility in a safe, customer-focused, and profitable manner. You will perform…

ABM US

Administrative Assistant

RICHMOND, TX, United States
Richmond, TX, United States

Apply About employer

Applications open in a new tab.

Job details

Posting language: English
Posted: Nov 9, 2026

Original job description

The Operations Administrator provides dedicated administrative, operational, and compliance support at site level to enable Site Managers to focus on strategic leadership, safety performance, client engagement, and operational excellence. This role is responsible for delivering accurate and timely reporting for multiple sites, managing employee rosters and hours inputs, coordinating hiring and onboarding activity, and supporting governance processes across the account. The Operations Administrator ensures the reliability, completeness, and consistency of site-level data, and strengthens compliance execution. Benefit Information: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Team Member Benefits | Staff & Management

Administrative & Operational Support

Manages all daily, weekly, and monthly site-level administrative tasks that support the Site Manager and operational delivery.
Coordinates roster updates, shift patterns, and attendance records to ensure accuracy and alignment with contractual staffing requirements.
Prepares standard operating documents, checklists, and compliance submissions required for audits, SWOPs and monthly operating reviews.
Maintains organized digital and physical records supporting safety, HR, operations, training, and payroll compliance.

Hours Tracking, Payroll Input & Financial Accuracy

Completes accurate Epay inputs including hours, PTO, shift changes, cross-site support, and retro adjustments in line with ABM policy.
Ensures correct Epay Sub usage and supports documentation for shift swaps, additional shifts, and cross-support labor.
Performs weekly validation of hours, rostered vs delivered hours, OT exceptions, and correct labor code utilization.
Supports preparation of site-level cost inputs for P&L review, flagging anomalies or compliance variance risks to the Site Manager.

Recruitment, Onboarding & Talent Support

Acts as the site-level liaison for Talent Acquisition, ensuring smooth candidate flow, interview scheduling, offer processing, and Day 1 readiness.
Supports early-stage onboarding including I-9 coordination, site orientation preparation, badge activation, and uniform allocation.
Tracks new hire progress through Day 7, Day 30, and Day 60 checkpoints to reduce early attrition.
Maintains applicant status logs, onboarding checklists, and supports site hiring plans.

Compliance, Governance & Reporting

Ensures timely and accurate completion of compliance deliverables including safety reporting, accident logs, LMS training records, roster reviews, and corrective actions.
Prepares weekly/monthly data for Network Ops, BIT, Finance, Safety, and HR as required.
Supports SWOPs, Near Miss, Global Auditing Tool (GAT) audits and internal governance reviews.
Ensures adherence to contractual, legal, and policy requirements across all operational and administrative workflows.

Communication & Coordination

Serves as the administrative point of contact for Site Manager, ensuring smooth coordination across ABM teams (TA, HR, Payroll, Finance, BIT).
Provides clear, organized communication to frontline supervisors and shift leaders regarding rosters, changes, and operational updates.
Maintains strong relationships with site POC stakeholders during administrative interactions while representing ABM professionalism and consistency.

Process Improvement

Identifies opportunities to streamline administrative tasks through standardization, templates, and process improvements.
Supports the adoption of new systems, reporting tools, and governance frameworks deployed by BIT, CI, or Network Operations.
Provides feedback from site-level execution to central teams to refine tools and improve usability for the field.

Other duties as assigned Job duties may be modified at any time to support operational needs, compliance requirements, or account-wide initiatives.

High school diploma or GED required; associate’s degree or administrative certification preferred.
Driver’s License preferred.
Minimum 1–2 years of similar administrative or operational support experience; experience in facilities management, logistics, distribution environments preferred.
Strong proficiency in Microsoft Excel, Outlook, Teams, and data entry systems.
Ability to interpret and accurately manage hours, payroll inputs, and staffing schedules.
Excellent verbal and written communication skills in English.
Strong organizational skills and ability to manage multiple deadlines simultaneously.
High attention to detail with the ability to produce accurate, consistent reporting.
Ability to work collaboratively with Site Managers, Shift Leads, HR, TA, and central operations teams.
Must be proactive, reliable, and capable of working with minimal supervision.
Strong interpersonal skills and the ability to work effectively within a diverse workforce.

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.

ABM directs all applicants to apply at www.abm.com/careers. ABM does not accept unsolicited resumes or submissions outside of this portal. Applicants should submit their application by clicking Apply Now.

For more information, visit www.abm.com

Apply About employer

More about this job

Skills

Reporting
Documentation
Prepare building site
Regulatory compliance
Site Manager
Scheduling
LMS
Auditing
Payroll
Communication skills
Logistics
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Data entry
Organizational skills
Attention to detail
Interpersonal skills

Report this job