Senior Operations Coordinator (Bilingual Spanish)

Overview

Pay: $75,000 - $80,000

The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.

Benefits: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM's Employee Benefits | Staff & Management (https://media.abm.com/wp-content/uploads/AnnualBenefitFlyers/Recruiting%20Flyer%20-%20Staff%20&%20Mgmt.pdf)

Responsibilities

· Performs and coordinates a variety of daily operations and administrative duties.

• Monitor and become familiar with each site’s staffing model, including day and night shifts
• Communicate with permanent employees and replacements to coordinate coverage for sick leave, clinic visits, personal days, holidays, vacations, and call-outs.
• Process all temporary and vacation-replacement hiring, including Amazon badge requests, and ensure the I-9 verification process is completed.
• Log in to and update all required information in SharePoint and TMG.
• Communicate coverage updates to ABM managers through the group chat in a timely manner.
• Create work orders in Corrigo and track all overtime tag work to ensure employees are properly paid.
• Review and process sick, clinic, personal, holidays and vacation time. Review payroll for all buildings to ensure accuracy before the submission deadline.
• Review and update cleaning schedules as needed.
• Oversee the inventory of all supplies/equipment. Update over-time to accommodate for changes amongst all sites.
• Submit employee administrative updates in TMG (such as increases, address, etc.).
• Place orders for supplies and equipment as needed for all buildings through COUPA.
• Review quality and quantity of SITE Inspections and prepare summary reports for Monthly ABM – WeWork meetings
• Monitor Safety trainings completion.
• Review CorrigoPro tickets and communicate with ABM Managers to ensure tickets are addressed before becoming overdue.
• Maintain an inventory of phones assigned to staff and order replacements if needed.
• Maintain periodic work schedule with Day Managers for monthly, quarterly, and annual work. Outline all documents and share with WeWork and ABM Site team.
• Request COI whenever needed.
• Compile data in excel for any special project and prepare monthly credit.
• Prepare any documentation required for the account.
• Support the account with additional operation needs as required.
• Bilingual (English/Spanish).

Qualifications

· Must have strong computer literacy.

· High School Diploma or GED is required.

· Operations Coordination experience within commercial construction, electrical contracting, mechanical contracting is a plus.

· Excellent written and verbal communication skills.

· Experience using Microsoft Word, Project, Excel and Access.

· Bilingual in (English/Spanish) is required

REQNUMBER: 172325

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.