Jobs in the United States

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Added 2 mins ago
TC
Merchandise Controller
TJX Companies
Phoenix, AZ
- $21.5 to $28.25 USD / hour
…development. Whether you’re working in our four global Home Offices, Distribution Centers or Retail Stores - TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you’ll…
Added 2 mins ago
TC
E-Commerce Operations Supervisor-Union, OH
TJX Companies
Union, OH
- $61,000 to $82,100 USD / year
…development. Whether you’re working in our four global Home Offices, Distribution Centers or Retail Stores - TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you’ll…
Added 2 mins ago
TC
Area Operations Manager
TJX Companies
North Las Vegas, NV
- $95,800 to $122,100 USD / year
…development. Whether you’re working in our four global Home Offices, Distribution Centers or Retail Stores - TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you’ll…
Added 2 mins ago
TC
ARRC Coordinator-3
TJX Companies
North Las Vegas, NV
- $16.45 to $20.95 USD / hour
Must have open availability including the ability to work mornings, nights and weekends as needed
Added 7 mins ago
Supervisor, Solutions Center - Financial Services
Nationwide Life and Annuity Insurance Co
OH · AZ
It is our intention to fill this role in Columbus, Ohio or Scottsdale, AZ on a hybrid basis requiring in-office presence at least two days per week
Added 8 mins ago
Senior Network Engineer
Cognizant
Bismarck, ND
· Resolve latency, session persistence, SSL handshake, health-monitor, and traffic-distribution issues.
Added 13 mins ago
Electronics & Instrumentation Tech
Post Holdings Inc.
Wakefield, NE
Michael Foods, Inc. is a leader in the food processing and distribution industry with business in egg products, refrigerated grocery and potato products. We offer exciting job possibilities…
Added 13 mins ago
NP
Apprentice/Line/Journey Distribution Technician
Nebraska Public Power District
York, NE
- $39.29 to $56.06 USD / hour
Nebraska Public Power District (NPPD) has an immediate opening for a Apprentice/Line/Journey Distribution Technician located at the York Operations Center in York , Nebraska. Position…
Added 13 mins ago
Warehouse Supervisor 1st Shift (La Vista, NE) - FT-Salaried + Great Benefits!
Scholastic
Omaha, NE · La Vista, NE
Minimum of three (3) years of warehouse, distribution, logistics, or fulfillment experience.
Added 13 mins ago
Senior Network Engineer
Cognizant
Lincoln, NE
· Resolve latency, session persistence, SSL handshake, health-monitor, and traffic-distribution issues.
Added 16 mins ago
Material Handler I
Grainger Businesses
JANESVILLE, WI
In this full time Material Handler I role, you will be part of our warehouse associate team, performing safe and accurate manual packaging of product, putting away product, and picking…
Added 16 mins ago
Receiver
Grainger Businesses
JANESVILLE, WI
In this full-time Receiver role, you will be part of our warehouse associate team, responsible for the receipt of all inbound goods and supplies arriving at the Distribution Center. You…
Added 23 mins ago
MI
Warehouse Associate - Sunday - Thursday - 9:30 pm - 6:00 am
MSC Industrial Supply Co.
Fernley, NV
- From $22 USD / hour
…American distributor of metalworking and maintenance, repair, and operations (MRO), products and services. We offer more than 2 million products and have over 80 years of experience across…
Added 23 mins ago
MI
Warehouse Associate - Monday - Friday - 2:00 pm - 11:00 pm
MSC Industrial Supply Co.
Fernley, NV
- From $22 USD / hour
…American distributor of metalworking and maintenance, repair, and operations (MRO), products and services. We offer more than 2 million products and have over 80 years of experience across…
Added 23 mins ago
MI
Warehouse Associate - Monday - Friday - 10:00 am - 7:00 pm
MSC Industrial Supply Co.
Fernley, NV
- From $20.75 USD / hour
…American distributor of metalworking and maintenance, repair, and operations (MRO), products and services. We offer more than 2 million products and have over 80 years of experience across…
Added 23 mins ago
MI
Warehouse Associate - Monday - Friday - 8:30 am - 5:30 pm
MSC Industrial Supply Co.
Fernley, NV
- From $20.75 USD / hour
…American distributor of metalworking and maintenance, repair, and operations (MRO), products and services. We offer more than 2 million products and have over 80 years of experience across…
Added 45 mins ago
PB
Accounts Receivable
PeopleShare by PROMAN
Iselin, NJ
- $27 to $32 USD / hour
Oversee the automated generation and distribution of customer invoices and statements.
Added 45 mins ago
PB
1 Shift Packer Chestertown
PeopleShare by PROMAN
Chestertown, MD
- $16 USD / hour
…facility in Chestertown, MD that specializes in manufacturing and distribution of water quality testing…
Added 45 mins ago
A
RME - Mech & Robotics Tech - AMZN TEMP
Aerotek
San Diego, CA
- $32.5 USD / hour
…Maintenance Technician II Mechatronics & Robotics role supports the operations maintenance team by installing, maintaining, and repairing material handling equipment, automated packaging…
Added 45 mins ago
A
Mechatronics & Robotics Technician
Aerotek
Phoenix, AZ
- $32.5 USD / hour
…DescriptionThe Mechatronics & Robotics Technician supports the Operations Maintenance team by installing, maintaining, and repairing automated packaging and distribution equipment within a…
Added 57 mins ago
CH
Golf Member Services Attendant - Various Resort Golf Courses
Crescent Hotels and Resorts
Horseshoe Bay, TX
- $11.5 USD / hour
Join the Golf Operations team at Horseshoe Bay Resort, one of North America's premier golf destinations. As a Golf Member Services Attendant, you'll deliver exceptional guest service while…
Added 57 mins ago
Field Specialist A - Nights
Chevron Corporation
Pecos, TX
Must possess a valid driver's license
Added 57 mins ago
Administrative Assistant
ABM Industries
Richmond, TX
The Operations Administrator provides dedicated administrative, operational, and compliance support at site level to enable Site Managers to focus on strategic leadership, safety…
Added 57 mins ago
Electrical Designer
Trane Technologies
Haslet, TX
…customize each solution. From Central Utility Plants to Coolant Distribution Units, Stellar Energy delivers scalable cooling infrastructure designed to support the rapid expansion of data…
Added 58 mins ago
CMMS Operations Coordinator - Data Center
ABM Industries
Whitney, TX
Day shift, Monday-Friday

ABM Industries

Administrative Assistant

Richmond, TX, United States

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Job details

Posting language: English
Posted: Nov 10, 2026

Original job description

Overview

The Operations Administrator provides dedicated administrative, operational, and compliance support at site level to enable Site Managers to focus on strategic leadership, safety performance, client engagement, and operational excellence. This role is responsible for delivering accurate and timely reporting for multiple sites, managing employee rosters and hours inputs, coordinating hiring and onboarding activity, and supporting governance processes across the account. The Operations Administrator ensures the reliability, completeness, and consistency of site-level data, and strengthens compliance execution.

Benefit Information: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Team Member Benefits | Staff & Management (https://media.abm.com/wp-content/uploads/AnnualBenefitFlyers/Recruiting%20Flyer%20-%20Staff%20&%20Mgmt.pdf)

Responsibilities

Administrative & Operational Support

Manages all daily, weekly, and monthly site-level administrative tasks that support the Site Manager and operational delivery.
Coordinates roster updates, shift patterns, and attendance records to ensure accuracy and alignment with contractual staffing requirements.
Prepares standard operating documents, checklists, and compliance submissions required for audits, SWOPs and monthly operating reviews.
Maintains organized digital and physical records supporting safety, HR, operations, training, and payroll compliance.

Hours Tracking, Payroll Input & Financial Accuracy

Completes accurate Epay inputs including hours, PTO, shift changes, cross-site support, and retro adjustments in line with ABM policy.
Ensures correct Epay Sub usage and supports documentation for shift swaps, additional shifts, and cross-support labor.
Performs weekly validation of hours, rostered vs delivered hours, OT exceptions, and correct labor code utilization.
Supports preparation of site-level cost inputs for P&L review, flagging anomalies or compliance variance risks to the Site Manager.

Recruitment, Onboarding & Talent Support

Acts as the site-level liaison for Talent Acquisition, ensuring smooth candidate flow, interview scheduling, offer processing, and Day 1 readiness.
Supports early-stage onboarding including I-9 coordination, site orientation preparation, badge activation, and uniform allocation.
Tracks new hire progress through Day 7, Day 30, and Day 60 checkpoints to reduce early attrition.
Maintains applicant status logs, onboarding checklists, and supports site hiring plans.

Compliance, Governance & Reporting

Ensures timely and accurate completion of compliance deliverables including safety reporting, accident logs, LMS training records, roster reviews, and corrective actions.
Prepares weekly/monthly data for Network Ops, BIT, Finance, Safety, and HR as required.
Supports SWOPs, Near Miss, Global Auditing Tool (GAT) audits and internal governance reviews.
Ensures adherence to contractual, legal, and policy requirements across all operational and administrative workflows.

Communication & Coordination

Serves as the administrative point of contact for Site Manager, ensuring smooth coordination across ABM teams (TA, HR, Payroll, Finance, BIT).
Provides clear, organized communication to frontline supervisors and shift leaders regarding rosters, changes, and operational updates.
Maintains strong relationships with site POC stakeholders during administrative interactions while representing ABM professionalism and consistency.

Process Improvement

Identifies opportunities to streamline administrative tasks through standardization, templates, and process improvements.
Supports the adoption of new systems, reporting tools, and governance frameworks deployed by BIT, CI, or Network Operations.
Provides feedback from site-level execution to central teams to refine tools and improve usability for the field.

Other duties as assigned

Job duties may be modified at any time to support operational needs, compliance requirements, or account-wide initiatives.

Qualifications

High school diploma or GED required; associate’s degree or administrative certification preferred.
Driver’s License preferred.
Minimum 1–2 years of similar administrative or operational support experience; experience in facilities management, logistics, distribution environments preferred.
Strong proficiency in Microsoft Excel, Outlook, Teams, and data entry systems.
Ability to interpret and accurately manage hours, payroll inputs, and staffing schedules.
Excellent verbal and written communication skills in English.
Strong organizational skills and ability to manage multiple deadlines simultaneously.
High attention to detail with the ability to produce accurate, consistent reporting.
Ability to work collaboratively with Site Managers, Shift Leads, HR, TA, and central operations teams.
Must be proactive, reliable, and capable of working with minimal supervision.
Strong interpersonal skills and the ability to work effectively within a diverse workforce.

REQNUMBER: 173174

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

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More about this job

Skills

Reporting
Documentation
Prepare building site
Regulatory compliance
Site Manager
Scheduling
LMS
Auditing
Payroll
Communication skills
Logistics
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Data entry
Organizational skills
Attention to detail
Interpersonal skills

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Work requirements

Jobs in the United States