Jobs in the United States

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Added 1 min ago
CC
Success Center Specialist
Chaffey Community College
Rancho Cucamonga, CA
- $5,760 USD / month
…College's Success Center network and Supplemental Instruction program; exercises considerable initiative and judgment including in the control and maintenance of special programs budgets…
Added 1 min ago
SI
SAP iXp Intern - AI Scientist
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- $36 to $59 USD / hour
Experience using AI coding tools for day-to-day development is a plus
Added 1 min ago
SI
SAP NS2 Functional Application Architect
SAP IT Business Systeme
Herndon, VA
- $131,000 to $271,600 USD / year
All internals must have manager’s approval to transfer
Added 1 min ago
SI
SAP NS2 Functional Application Architect
SAP IT Business Systeme
Herndon, VA
- $131,000 to $271,600 USD / year
All internals must have manager’s approval to transfer
Added 2 mins ago
Cost Calculation
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Added 2 mins ago
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CHAPEL HILL, NC · NC
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Added 3 mins ago
GC
Full-Time Groundskeeper - Courthouse (AbilityOne)
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Indianapolis, IN
- $17.97 USD / hour
- Full-time
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Added 3 mins ago
FF
Supervisor
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United States
- $19.11 to $26.75 USD / hour
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Added 4 mins ago
Electrical Engineer - 160
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Service & Repair Mechanic (HVAC-R)
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…equipment, responds to service requests, and supports facility operations in compliance with applicable safety and environmental…
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Office Assistant 2
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The Office Assistant 2 oversees the daily operations of the Memorial Library’s Makerspace. Core responsibilities include providing customer service and project consultations to Makerspace…
Added 4 mins ago
LR
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- $90,000 to $120,000 USD / year
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Added 5 mins ago
Senior Planning Analyst - Steam Operations, Long Range Planning
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Driver's License Required
Added 5 mins ago
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Added 5 mins ago
EN
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Added 6 mins ago
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Our Total Rewards Program is designed to support you today and in the future.
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Added 6 mins ago
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Added 6 mins ago
Donor Relations & Stewardship Manager
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…six academic schools, including Georgia's flagship aviation program, that support its mission to educate and graduate inspired, lifelong learners whose scholarship and careers enhance the…
Added 6 mins ago
Assistant Director of Recruitment Marketing & Data
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Added 7 mins ago
Underground Mine Planning Engineer
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OceanaGold is a global intermediate gold and copper producer with more than 35 years of exploration, development and operating experience. We have four operating mines – Haile in the USA,…
Added 7 mins ago
PS
Lead Patient Access Coordinator
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Charlotte, NC
- $21 to $22 USD / hour
Maintain 100% onsite presence, 5 days per week, providing consistent leadership coverage

ABILITIES FIRST, INC

Administrative Assistant for Residential Department

Poughkeepsie, NY, United States

$18.62 to $20.62 USD / hour

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Job details

Pay: $18.62 to $20.62 USD / hour
Education: High school diploma
Experience: Minimum 3 years’ experience in an administrative setting.
Working hours: 40 hours per week
Posting language: English
Posted: Nov 12, 2026

Original job description

Description

Who We Are For over 60 years, Abilities First, Inc. has been empowering individuals with developmental disabilities to live their most vibrant, independent lives. From early education to adulthood, our wide range of services - including preschool and school programs, day programs and residential services , community connections, and employment services - are designed to uplift every individual’s unique strengths and dreams.

Who We Need Abilities First is seeking an organized, detail-oriented, and dependable Administrative Assistant to provide comprehensive administrative and project support to the Residential Department. This role is essential to keeping daily operations running smoothly by coordinating office activities, maintaining records and tracking systems, supporting departmental projects, and serving as a key point of contact for staff and visitors.

The ideal candidate is proactive, highly organized, professional, and able to manage multiple priorities while maintaining confidentiality and exercising sound judgment. Responsibilities include coordinating schedules and communications, maintaining departmental trackers and reports, assisting with audits and quality assurance initiatives, and collaborating with internal departments to support efficient operations and quality services.

This is an excellent opportunity for someone who enjoys a fast-paced administrative environment, takes initiative, and wants to contribute to a team dedicated to supporting individuals with intellectual and developmental disabilities.

Full-Time Non-Exempt Standard Schedule: Monday -Friday 9am-5pm, 40 hours per week. Location: Poughkeepsie Salary Range: $18.62-20.62 per hour

Responsibilities:

Triage all incoming calls, greet, and assist visitors
Assist with filing, typing, faxing, and copying when needed
Distribute/organize Agency /interoffice mail, UPS, FedEx shipments
Conference room scheduling
Maintaining master mailing and address lists
Keeping supervisor informed of situations as appropriate throughout the day
Provide administrative support as needed in daily program operations
Maintain trackers, systems, and records such as staff training, phone lists, petty cash, all physical plant needs, ordering of supplies and equipment maintenance, fire drills, purchase orders, and special event coordination.
Provides project management support for the Residential team to address quality service and systems improvements.
Internal and External audit protocols
DDP’s and Choices data entry
Documentation maintenance and reporting (records retention and destruction)
Intake triage
Master Schedules revisions and Relief List updates
Liaison with Support Staff Maintenance, IT, Fiscal etc.
Initiates and track Maintenance Request Work Orders
Vehicle/fleet management supports
Update dashboard daily- billing and billing/ fiscal reports
Maintain agenda and minutes for all departmental meetings as requested
QA Trend Reports
Oversee, coordinate, and complete other administrative projects as designated by department Director.
Ability to travel to other agency or program locations as needed.
Ensures all required trainings and certifications required are current, and seeks further support and training where needed.
Adhere to agency Code of Legal and Ethical Behavior, which require all employees, consultants, board members, volunteers and affiliates to perform their responsibilities according to ethical and legal standards with honesty, integrity, fairness, good faith and respect for others and the law.
Follows all agency policy and procedures and demonstrates continuous regard to personal safety and the safety of others.
Will incorporate CORE concepts of person-centered excellence by respecting people’s concerns and responding accordingly and will use “teachable moments” to assist people in understanding and exercising their rights.
Performs other appropriate job-related activities as requested by your supervisor or as circumstances warrant.

Perks & Benefits:

Time to Recharge - Vacation, personal, sick, and holiday time
Health & Wellness – Medical, dental, and vision plans to keep you covered, and free Employee Assistance Program available 24/7
Plan for The Future – Retirement savings plan options, employer-paid life insurance, and access to FreeWill
Level Up Your Skills– Tuition reimbursement and career development training opportunities
Get Paid When You Need It – On Demand Pay gives you access to earnings as early as the next day
Make a Difference and Be Recognized! – We celebrate our team through staff appreciation events, employee awards, team celebrations, and ongoing recognition of exceptional performance and service.
And More!

*Eligibility requirements may apply

Requirements

High School Diploma or equivalency diploma required. Applicable college coursework or vocational training preferred.
Minimum 3 years’ experience in an administrative setting.
Current Valid NYS Driver’s License, free of moving violations, deemed acceptable by our insurance carrier.
Excellent organizational and communication skills with the ability to complete tasks independently.
Comprehensive computer experience, proficiency in Microsoft Office and good typing skills.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job. Unless reasonable accommodations can be made, in order to perform the essential functions of this job, an individual shall be required to:

Have the ability to lift up to 20 lbs., bend, squat, bend the knees, pivot, and grasp with both hands.
Have the ability to sit or stand for extended periods of time.
Possess verbal and written communication skills, in English, to ensure adequate regulatory documentation.

NOTE: The salary range represents the expected range of compensation for this position exclusive of fringe benefits or other job specific stipends where applicable. The actual starting salary for the successful candidate will be based on qualifications, experience, skills, education, internal equity, and other job-related factors. Not all candidates will qualify for the maximum range.

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Jobs in the United States