Administrative Assistant

The Administrative Assistant is responsible for providing administrative support for the entire facility. The position coordinates facility-wide clerical activities, follows established administrative processes, maintains accurate records, updates information, collects data, prepares reports, and supports the Warehouse Manager and facility personnel with day-to-day administrative needs.

What you will be responsible for:

Perform facility-wide administrative, word processing, recordkeeping, data collection, and reporting tasks in accordance with established procedures. Act in a confidential capacity.

• Calendar Management
• Screen incoming calls, correspondence and respond independently when possible.
• Transcribe and type correspondence, reports and other documents.
• Fax correspondence, reports and other documents.
• Apply a thorough working knowledge of departmental and company policies and procedures.
• Coordinate activities including:
• Scheduling meetings
• Setting up conference calls
• Dealing with overseas clients
• Arrange travel itineraries, domestic & international
• All other duties as assigned.

What you will need to be successful in this role:

• Discretion, reliability, loyalty, flexibility and confidentiality a must
• Good communications and organizational skills
• Ability to work in a fast-paced environment
• Strong work ethic; highly professional demeanor
• Typing 60 wpm or more Shorthand or Speed writing a plus PC proficient: Word, Excel, and Power Point
• All other miscellaneous duties as required.

EDUCATION and/or EXPERIENCE:

• Associates degree (A.A.) or equivalent from two-year college or technical school; or four years related experience and/or training; or equivalent combination of education and experience.

The rewards of your career at AAR go far beyond just your salary:

• Competitive salary
• Comprehensive benefits package including medical, dental, and vision coverage.
• 401(k) retirement plan with company match
• Generous paid time off program
• Professional development and career advancement opportunities

Physical Demands/Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee may be regularly required to sit, stand, bend, reach and move about the facility.
• The environmental characteristic for this position is an office setting.
• Candidates should be able to adapt to a traditional business environment.

AAR provides accommodation in accordance with applicable laws through all stages of the hiring process. If you require accommodation for any part of the application and/or hiring process, please advise Human Resources.