Administrative Assistant

We are seeking a highly organized, detail-oriented, and resourceful Administrative Assistant to support the Executive Assistant in providing administrative support to the firm’s Managing Partners and firmwide initiatives. The ideal candidate will have a proactive mindset, strong organizational and communication skills, and exceptional attention to detail, including excellent grammar and proofreading abilities. This individual should demonstrate a professional and pleasant demeanor, exercise sound judgment, and possess the ability to anticipate potential challenges and take initiative to resolve them. A strong work ethic, adaptability, and the ability to manage competing priorities in a fast-paced environment while meeting tight deadlines are essential to success in this role. The Administrative Assistant will handle a variety of responsibilities ranging from routine administrative tasks to more complex assignments. The successful candidate will approach all responsibilities with enthusiasm, professionalism, and a commitment to accuracy and excellence.

Key Responsibilities

The responsibilities of this position include, but are not limited to:

• Assist with calendar management and coordinate high-level internal and external meetings using Microsoft Outlook.
• Coordinate meeting logistics, including arranging catering, reserving conference rooms, and securing audio/visual equipment.
• Process expense reports and assist with related expense management activities.
• Coordinate and book domestic and international travel arrangements.
• Prepare, format, and proofread correspondence, documents, and presentations using Microsoft Word and PowerPoint.
• Maintain Managing Partner CPE and training requirements within LCVista, ensuring records are accurate and up to date.
• Assist with planning, organizing, and facilitating firm events, special projects, and other administrative initiatives as needed.
• Provide backup administrative support to Executive Assistants during periods of planned or unplanned absence.
• Perform additional administrative duties as assigned to support the needs of the firm.

Qualifications and Skills

• 1–2 years of experience in an administrative assistant or similar support role.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational, time-management, and multitasking skills.
• Strong written and verbal communication skills, with exceptional attention to detail, grammar, and proofreading.
• Ability to prioritize tasks, take ownership of assignments through completion, anticipate needs, identify potential issues, and take initiative to find solutions.
• Professional demeanor and the ability to interact effectively with individuals at all levels of the organization.
• Strong work ethic and the ability to remain composed, flexible, and productive in a fast-paced environment with competing priorities and tight deadlines.
• Demonstrated resourcefulness, adaptability, and willingness to take on new responsibilities.
• Ability to handle confidential and sensitive information with discretion.

Familiarity with office technology and equipment is a plus; however, the ability and willingness to learn new systems and adapt to changing technology are more important. Growth Opportunity This position offers excellent opportunities for professional development and career growth. The successful candidate will gain valuable exposure to firm leadership, contribute to important firmwide initiatives, and have the opportunity to expand their administrative and organizational skills while taking on increasing responsibilities.

Benefits

• Competitive Salary
• Flexible, Work from Anywhere Policy (Westborough, Boston, hybrid, or remote)
• Comprehensive Benefits Package (subsidized medical and dental, 401(k), life insurance and disability coverage)
• Generous and Flexible PTO
• On-staff Leadership and Professional Development Coaching and Training
• Complimentary Consultations with AAF Wealth Management Wealth Advisors
• Peer-driven and Partner-nominated Awards
• Team Member Referral Incentives
• Full access to AAFCPAs’ Automation Center of Excellence to streamline manual processes

The salary range for this position reflects a broad set of factors considered in compensation decisions, including - but not limited to - skills, experience, training, certifications, and overall business needs. The stated range has not been adjusted for geographic differentials that may apply based on the position’s location. At AAFCPAs, it is uncommon for an individual to be hired at or near the top of the range, as compensation decisions are based on each candidate’s specific background and circumstances. A reasonable estimate of the current salary range for this role is $55,000 - $65,000 per year not inclusive of bonus potential. **Please note that while this position is remote, occasional travel to client locations, corporate meetings and trainings may be required to facilitate effective collaboration and engagement implementation. All your information will be kept confidential according to EEO guidelines. Company Description AAFCPAs is an innovative and forward-thinking firm. We have enjoyed primarily organic growth with a laser focus on people, culture, and a profitable growth mindset. We have a supportive, entrepreneurial, and purposeful culture and plan to remain independent. Our multidisciplinary team of 350+ professionals provide assurance, tax, outsourced accounting, business consulting, IT advisory, and wealth management services to nonprofits, commercial companies, wealthy individuals, and estates. In 2023, we celebrated 50 Years of Impact (1973-2023), and our sincere approach to business and service excellence has attracted discerning clients along with the best and brightest CPAs and consulting professionals. AAFCPAs donates 10 percent of its net profits annually to nonprofit organizations. We have an active Inclusion and Belonging committee and a commitment and accountability to these efforts. We publish our Impact Report annually. AAFCPAs is an independent member of PrimeGlobal, the fourth largest CPA firm association in the world with 300+ member firms in 80+ countries. This provides our clients with seamless national and global coverage along with an advantageous pay-as-you-use model