Project Assistant

Project Assistant

Full PBRB HSPD-12 Clearance

The Project Assistant performs various administrative and project management functions in support of the PBRB. The requirements and tasks outlined are expected to be adhered to and performed without deviation unless specifically directed otherwise by the Executive Director.

Requirements

· At least three years of experience working on a team or in an office environment under the guidance of a Project Manager/Leader

· Able to work with minimal supervision; demonstrates ability to work independently

· Able to effectively multi-task and balance competing priorities, using independent judgement to prioritize workload

· Possess technical skills and proficient in the use of Adobe, Word, Excel, Outlook and SharePoint and all Google applications

· Maintains a high level of professionalism and confidentiality while handling all PBRB Matters.

Tasks and Major Responsibilities

· Schedules meetings, books meeting rooms, and ensures meeting materials are readily available for attendees; prepares and distributes meeting minutes; receives complementary materials from realty services support contractors to complete meeting minute files

· Coordinates travel arrangements including booking travel tickets and settlement of related expenses; prepares travel reimbursement forms for Board and staff; maintains complete filing system of all trips

· Collects and records time attendance for the Board electronically; able to maintain accurate and current time records

· Updates project files as necessary and distributes to PBRB team and other stakeholders;

· maintains familiarity with required inputs and outputs for each project phase; able to provide project status with little effort

· Maintains filing systems in accordance with NARA guidelines, provides support to PBRB staff on how to properly locate and file documents using appropriate naming conventions

· Assists the Executive Officer with development and updating of the Standard Operating

· Procedure manual, recommends updates as necessary to maintain a current record of PBRB functions and activities

· Assists the Executive Officer in drafting and updating content for the public website, presentations and other mission documents

· Other duties as assigned by the Executive Director in support of the mission of the PBRB