Office & Operations Supervisor

Job Summary A Cute Baby Inc., a baby and maternity products company, is seeking a dependable, detail-oriented Office & Operations Supervisor to keep office administration, purchasing coordination, inventory planning, shipping, and production activities organized and on schedule. Reporting directly to the company president, you will supervise a shipping and a production employee, coordinate daily priorities, follow up with suppliers, and maintain accurate operating records. This is a hands-on role for someone who takes initiative, follows through, and resolves routine issues independently. Duties Team Supervision & Daily Operations - Supervise one shipping employee and one production employee, establish daily priorities, and monitor work accuracy and completion. - Coordinate shipping and production schedules based on customer deadlines, inventory levels, and materials availability. - Address operational delays and escalate issues requiring management decisions. - Train and support employees, maintain procedures and checklists, and coordinate backup coverage. - Learn essential shipping and production processes to provide occasional hands-on support. Purchasing & Inventory Coordination - Monitor inventory and materials levels, identify shortages, and prepare replenishment recommendations for management approval. - Coordinate purchase orders, follow up with suppliers, and track incoming shipments and delivery schedules. - Work with shipping and production employees to investigate stock discrepancies and maintain accurate inventory records. - Learn SOS Inventory workflows---including sales orders, shipments, invoices, returns, and stock adjustments---to review records and provide backup support. Office Administration & Communication - Manage office supplies, equipment needs, routine service providers, schedules, and document organization. - Maintain accurate spreadsheets, company records, and operational tracking reports. - Communicate professionally with suppliers, carriers, customers, and coworkers. - Provide the company president with concise updates on outstanding orders, production progress, inventory shortages, supplier delays, and other operational issues. - Handle confidential company, employee, customer, and supplier information with discretion. Experience & Qualifications - Previous experience in office administration or operations coordination required. - Experience with purchasing, inventory, shipping, or production strongly preferred. - Previous supervisory or team-lead experience preferred. - Strong organizational skills, attention to detail, and consistent follow-through. - Ability to prioritize competing tasks, coordinate employees, and resolve routine problems independently. - Proficiency with Google Sheets or Microsoft Excel, email, and document management. - Experience with inventory or order-management software preferred; training on SOS Inventory will be provided. - Clear, professional written and verbal communication skills. - Willingness to learn hands-on shipping and production processes. Schedule & Benefits Monday--Friday, 9:00 a.m.--5:30 p.m. 30-minute unpaid lunch; 40 paid hours per week. $23--$26 per hour, depending on experience. 6 paid holidays and 5 flexible PTO days annually. On-site in Orem, Utah. To Apply Please submit your resume and earliest available start date. Briefly describe your relevant office operations, purchasing, inventory, or supervisory experience.