Surgery Coordinator - Hospital

**Position Overview: Surgical Coordinator in Orthopedic Practice**

This pivotal role in the operational workflow of our orthopedic clinic. This position involves the meticulous coordination of surgical schedules, effective patient communication, and management of pre-operative and post-operative procedures, demanding a blend of administrative acumen, patient-centric service, and meticulous attention to detail.

**Core Responsibilities:**

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**Surgical Scheduling Coordination:** Oversee and optimize orthopedic surgical scheduling in conjunction with providers, operating room staff, and ancillary departments to ensure seamless workflow.

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**Patient Communication:** Facilitate clear and timely communication with patients, their families, and clinical teams regarding surgical dates, detailed pre-operative instructions, and necessary follow-up appointments.

• **Pre-Operative Documentation Management:** Scrutinize and validate pre-operative paperwork for accuracy and completeness, ensuring all insurance and medical information is current and meets compliance requirements.
• **Pre-Operative Interviews and Clearances:

** Organize and coordinate necessary pre-operative interviews and clearances, functioning as the liaison between patients and specialists.

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**Supplier and Vendor Notifications:** Alert vendors, ancillary departments, and specialty representatives regarding specific equipment or implant requirements for upcoming surgeries.

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**Record Maintenance:** Ensure precise documentation of all scheduled surgical procedures, promptly updating the electronic medical record (EMR) system with any changes or modifications.

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**Service Notifications:** Communicate schedule updates or cancellations to relevant internal and external services, including but not limited to the Coumadin Clinic, imaging services, and physical therapy providers.

• **Administrative Support:** Provide comprehensive administrative and communicative assistance to the orthopedic team as designated by leadership.

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**Compliance Adherence:** Uphold all safety, confidentiality, and quality standards in strict alignment with hospital policies and regulations.

**Qualifications:**

• High school diploma or equivalent; preference for candidates with post-secondary education in healthcare administration or medical assisting.
• Minimum of one year's experience in a medical office or surgical scheduling environment, demonstrating proficiency in technical and operational processes.
• Familiarity with medical terminology, orthopedic procedures, and the intricacies of insurance authorization processes.
• Exceptional organizational skills, capable of managing multiple competing priorities in a dynamic clinical setting.
• Outstanding interpersonal and communication skills, facilitating effective collaboration with patients, families, and multidisciplinary teams.
• Proficient in utilizing EMR systems and Microsoft Office applications for performance optimization.