Programs Manager

Reports To: Senior Programs Director

FLSA Status: Salary Exempt, Full-Time

Work Schedule: Monday–Friday, 8:00 AM–4:00 PM

Location: Fulcrum Office

Position Summary

The Programs Manager is responsible for managing the planning, implementation, oversight, and evaluation of Fulcrum programs. This role maintains program budgets and audit records related to program expenditures, implements and refines program policies and procedures, and serves as a key liaison with families, schools, internal staff, and external partners. The Programs Manager provides day-to-day leadership and responsibility for program operations, ensures timely and accurate grant administration, and supports cross-functional collaboration with the Senior Programs Director, the Advancement Team, and the Operations Team.

Essential Duties and Responsibilities

Manages Programs Supporting Students

• Oversees the solicitation, collection, processing, review, and follow-up of applications for the Tuition Assistance Grant Program (TAP), including determination notifications to all applicants

• Manages all aspects of the Access to Opportunity Block Grant Program

• Manages all aspects of special tuition assistance grant programs and funds, including endowment and donor-directed funds, recipient slate development, donor and committee reporting, and grant determination notifications to recipients

• Serves as the primary contact for schools and families in advising on the application and grant determination process

Manages Programs Supporting Schools

• Oversees the solicitation, collection, review, follow-up of applications, and determination notifications for:

• the RISE Grant Program (Resources for Innovation, Sustainability, and Excellence)

• the Facility Improvement Grant (FIG) Program in partnership with the Senior Programs Director, Senior Advancement Director, the Office for Catholic Schools, and the archdiocesan Property and Construction Services Office.

• the Early Childhood Education Grant Program in partnership with the Director of Early Childhood Education in the Office for Catholic Schools

• the Side x Side Initiative Foundation, Launch, and Sustaining grants in partnership with the Senior Programs Director, and the Office for Catholic Schools

• Serves as a primary contact for schools in advising on the application process

• Processes disbursements for the Rainbow Schools Programs, Pierce County programs, and other special school or regional initiatives

Manages Programs to Support Teachers and Leaders

• Manages the solicitation, collection, review, and follow-up of applications for the Educational Leadership Grant Program in partnership with the Coordinator of Leadership Development in the Office for Catholic Schools.

General Responsibilities

• Manages program timelines and budgets, independently identify issues, and recommends or implements appropriate adjustments to ensure program objectives are met.

• Exercises independent judgment in evaluating program and grant administration issues and determining appropriate courses of action within established organizational parameters.

• Develops, evaluates, recommends, and implements program policies, procedures, and operational improvements in collaboration with the Senior Programs Director.

• Evaluates program effectiveness, identifies operational risks or opportunities for improvement, and makes recommendations regarding program administration, priorities, processes, and resource allocation.

• Serves as the primary day-to-day decisionmaker for assigned program operations, exercising discretion and independent judgment on significant program administration matters within established organizational guidelines.

• Implements and tracks all grants from application to disbursement and reporting

• Tracks and ensures accuracy of grant balances and donor designated funds

• Works closely with the Senior Programs Director to support the Programs and Impact Committee (PIC), including preparation, coordination, and follow-up for committee-related activities

• Attends and supports Foundation events

• Vigorously engages in their own professional development

• Establishes and cultivates community relations by maintaining open and candid dialogue with schools and families

• Is familiar with and complies with all policies and regulations put forth in the employee handbook

• Since safety and security are everyone’s responsibility, takes all necessary and reasonable precautions to protect employees, volunteers, vendors, equipment, materials and facilities.

Qualifications

Skills, Knowledge, and Abilities

• Self-starting, detail-oriented, and collaborative team player with a passion for Catholic schools and Catholic education

• Excellent administrative and organizational skills and demonstrated ability to track details and to work effectively under pressure

• Excellent communications skills both verbal and written

• Ability to work independently as well as in a team

• Ability to analyze complex situations, think strategically, and make informed decisions independently

• Ability to confidently present information to diverse audiences, both virtually and in person

• Ability to pivot and shift priorities when asked and as needed

• Competence in establishing excellent public and interpersonal relations among the constituency

• Demonstrated ability to prioritize and maintain high standards of confidentiality

• Flexibility, maturity, and a sense of humor

• Proficient at working in a Microsoft Windows environment, using Office suite, especially Microsoft Excel, Word, and Outlook

• Ability to master common automated systems for record keeping, and confidently learn new technology and programs

• Ability to sit or stand and work on a computer for up to eight hours in a day

• Must be able to speak and hear on a phone

• Access to a personal vehicle

• Ability to work some evenings and weekends

Education & Experience

• High School Diploma or GED required

• Bachelor’s degree from an accredited four-year college or university preferred

• Experience working in a non-profit environment preferred

• Familiarity with basic accounting principles preferred.

• Minimum 3-5 years' experience and/or related office administration experience required

Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.

Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.